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1992-005City of Southlake, Texas RESOLUTION NO. 92-05 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, CALLING A GENERAL ELECTION TO BE HELD ON MAY 2, 1992. ESTABLISHING ELECTION PRECINCTS WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE JUDGE; AUTHORIZING THE CITY SECRETARY TO MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT FOR PRE -CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR THE CONDUCT OF THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001 of the Texas Election Code (the Code") specifies that the first Saturday in May shall be a Uniform election date" and that a general election of a city may be held on such day; and, WHEREAS, by a Resolution the first Saturday in May (May 2, 1992) has been adopted as the date of its general election; and, WHEREAS, by this resolution, established the last Saturday in May (May 30, 1992) as the date for a runoff election should one be required for the general election; and, WHEREAS, by this resolution, it is the intention of the City Council to officially establish the election precincts within the City, to designate a polling place for the election, to appoint the necessary election officers and to establish and set forth procedures for conducting the election; and, WHEREAS, the changes from prior practices may require pre -clearance under the Federal Voting Rights Act: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. Election Day A general election shall be held in the City of Southlake, Texas, Saturday, May 2, 1992, at which the following officers will be elected: COUNCILMEMBER PLACE NO. 3 COUNCILMEMBER PLACE NO. 4 COUNCILMEMBER PLACE NO. 5 Section 2. Term of Office In accordance with the City's Charter, the candidate for each of the following offices receiving the majority of votes for such office shall be elected for the following terms, beginning May 2, 1992, or until a successor is duly elected and qualified: Councilmember Place 3; Councilmember Place 4; and Councilmember Place 5, shall serve three (3) year terms. City of Southlake, Texas Resolution No. 92-05 Calling the General Election page two Section 3. Eliqibility for Candidacy In accordance with the City's Charter, no person shall be eligible for the office of Mayor or Councilmember unless he/she is a qualified elector of the City and has resided in the City for at least twelve (12) months next preceding the election at which he/she is to be elected. Section 4. Application for a Place on the Ballot In accordance with Section 143.007 of the Code, any eligible and qualified person may have his name printed upon the official ballot as a candidate for the offices herein set forth by filing his sworn application with the City Secretary not earlier than February 17, 1992, and not later than 5:00 p.m. March 18, 1992. Each such application shall be on a form as prescribed by Section 141.031 of the Code. The order in which the names of the candidates are to be printed on the ballot shall be determined by a drawing by the City Secretary as provided by Section 52.094 of the Code. Notice of the time and place for such drawing shall be given in accordance with the Code. Section 5. Runoff Election In accordance with the Code, in the event that no candidate received a majority of the votes for an office, there shall be a runoff election held on May 30, 1992. If a runoff election is necessary, it shall be ordered by the Mayor not later than five (5) days after the canvassing of the returns of the general election. Section 6. Election Precincts In accordance with Section 42.061 of the Code, the City Council of the City hereby establishes its election precinct for all municipal elections from and after the effective date of this Resolution, such precincts to be coterminous with the boundaries of the below listed election precincts established by the Denton County and Tarrant county Commissioner's Courts, to the extent such election precincts are within the corporate boundaries of the City: Denton County Election Precinct No. 318 Tarrant County Election Precinct No. 3470 Tarrant County Election Precinct No. 3039 Tarrant County Election Precinct No. 3040 Tarrant County Election Precinct No. 3286 Tarrant County Election Precinct No. 3359 Section 7. Pollinq Place The polling place for the election precinct of the City for all municipal elections from and after the effective date of this Resolution shall be City Hall, 667 North Carroll Avenue, Southlake, Texas, The polls shall be open from 7:00 a.m. to 7:00 p.m., in accordance with and pursuant to the requirements of the Code. City of Southlake, Texas Resolution No. 92-05 Calling General Election page three Section 8. Appointment of Election Judqe and Judqe The following named individuals, respective addresses, are hereby appointed to Election Judge and Alternate Presiding respectively, at the election: Presidinq Judqe: Alternate Election residing at the serve as Presiding Election Judge, Name: Aloha Payne Address: 1213 Whispering Lane, Southlake, Texas Alternate Presidinq Judge: Name: Sue Eubanks Address: 2711 Rolling Lane, Southlake, Texas The Election Judge and Alternate_Judge shall be qualified voters of the city. The City Secretary shall, in accordance with Section 32.009 of the Code, deliver to the Presiding Judge and the Alternate Judge notice of their appointments not later than twenty 20) days from the effective date of this Resolution. Section 9. _Appointment of Clerks The Presiding Judge for the polling place shall appoint Election Clerks and as many additional Clerks as are necessary for the proper conduct of the election. Provided, however, five (5) Clerks, shall be the maximum number of Clerks which may be appointed to serve at the polling place. All Election Clerks shall be qualified voters of the City. Section 10. Compensation of the Election Judqe and Election Clerks The Presiding Election Judge, Alternate Presiding Judge and each Election Clerk shall be compensated at the rate of $5.00 per hour in accordance with Section 32.091 of the Code. The Presiding Election Judge shall also be paid the additional sum of 25.00 for delivering the returns of the election. Section 11. Method of Votinq The City Secretary is hereby authorized and instructed to provide and furnish all necessary election supplies to conduct the election. In accordance with this resolution. Voting at the election shall be by electronic voting machine and shall be conducted in accordance with the code. Section 12. Governinq Law and Qualified Voters The election shall be held in accordance with the Constitution of the State of Texas and the Code, and all resident qualified voters of the City shall be eligible to vote at the election. City of Southlake, Texas Resolution No. 92-05 Calling General Election page four Section 13. Publication and Posting of Notice Notice of the election shall be published twice no earlier than April 2, 1992, and no later than April 22, 1992, in a newspaper in accordance with the provisions of the Code, and shall be posted no later than April 13, 1992, in the regular place for posting notice of meetings of the City Council of the City. Section 14. Early Voting Early Voting by personal appearance shall be conducted between the hours of 8:00 a.m. and 5:00 p.m. on each day which is not a Saturday, Sunday, or an official State Holiday, beginning on April 13, 1992 and continuing through April 28, 1992, except on Saturday, April 25, 1992, the early polling place will be open from 10:00 a.m. to 2:00 p.m. Early Voting by personal appearance shall be at the office of the City Secretary, 667 North Carroll Avenue, Southlake, Texas. Applications for early voting by mail shall be delivered to the City Secretary at the same address not earlier than March 3, 1992, and not later than the close of business on April 24, 1992. Early Voting, both by personal appearance and by mail, shall be by paper ballots and shall be canvassed by the Absentee Ballot Board, which is hereby created. The Presiding Election Judge and the Alternate Presiding Election Judge appointed herein shall serve as the presiding officer and the alternate presiding officer, respectively, of the Early Voting Board. The other election officer serving at the election shall serve as the other members of the Early Voting Ballot Board for the election. Section 15. Submissions to the United States Justice Department That the City Secretary of the City of Southlake is authorized to make such submissions as are necessary to the United States Justice Department to seek pre -clearance approval for additional length of the absentee voting period to include Saturday, April 25, 1992, from 10:00 a.m. to 2:00 p.m.; to waive the bilingual requirements set forth in `the Voting Rights Act; and, to change election precincts determined by Tarrant and Denton County Commissioner's Courts. Section 16. Deliverer of Returns In accordance with the Code, immediately after the closing of the polls on the day of the election, the election officers names in this resolution shall make and deliver the returns of the election in triplicate as follows: one copy shall be retained by the Presiding Judge, one copy shall be delivered to the Mayor of the City, and one copy of the returns, together with the ballot boxes and all election supplies, shall be delivered to the City Secretary. All election records and supplies shall be preserved by the City Secretary in accordance with the Code. City of Southlake, Texas Resolution No. 92-05 Calling General Election page five Section 17. Canvassinq of Returns The City Council shall convene on May 5, 1992 at 6:00 p.m., to canvass the returns of the election. Section 18. Necessary Actions The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code in carrying out and conducting the election, whether or not expressly authorized herein. Section 19. Effective Date This Resolution shall be effective upon its adoption. PASSED AND APPROVED this the Sandra L. LeGrand City Secretary APPROVED AS TO FORM: J 1 ()o City Attorney City of Southlake, Texas day ofA--/AI'v a CITY OF SOUTHLAK , TEXAS By: / \ ar Ickes Myo