1988-084CITY OF SOUTHLAKE, TEXAS
RESOLUTION 88-84
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS, APPROVING AND
AUTHORIZING THE MAYOR TO ENTER INTO A
CONTRACT FOR SERVICES WITH THE HUMANE
SOCIETY OF DENTON & TARRANT COUNTIES.
PROVIDING AN EFFECTIVE DATE.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. That the City Council hereby approved the contract
for services with the Humane Society of Denton and Tarrant
Counties, in the form attached hereto as Exhibit "A" and
authorizes and directs the Mayor to execute and deliver such
contract to the Director of the Humane Society of Denton and
Tarrant Counties.
Section 2. That this Resolution shall be in full force and
effect from and after its passage.
PASSED AND APPROVED THIS THE 6th djAy /f/Syplenyber'i 1
ATTEST:
Sandra L. Le
City Secreta
Jiff- niiy .' W steTAo
M yor Southlake
N.
THE '
Q
COUNTIES
The Honorable Johnny Westerholm
City of Southlake
667 N. Carroll Avenue
Southlake, TX 76092
Dear Mayor Westerholm:
August 23, 1988
This letter is in reference to our contract proposal to you dated June
30, 1988, for participation in The Humane Society's Regional Animal
Control and Shelter Programs.
I have recently met with City Councils of several of the cities
previously committed to The Humane Society's Programs. Some of these
cities have expressed their need and desire to join with us, but do not
have enough funds to budget to meet the schedule of payments.
We sincerely wish to cooperate with everyone in order to make it
possible for all who have committed to our Programs to be able to afford
it, as the Programs require the participation of the cities committed in
order for the cost to remain the same based on committed population.
Therefore, we have adjusted the original proposal as follows:
1. We have reduced the Membership Fee from $3.00 per capita to $1.00
per capita. As funds raised by The Humane Society through
membership fees and fundraising activities, in addition to monies
received from Denton County, have already been used to construct the
shelter, The Humane Society will not request reimbursement from the
cities for two-thirds (2/3) of the cost of the facility.
2. In addition to the $2.00 per capita reduction in the Membership Fee,
you may amortize this fee over four quarterly payments, rather than
making one lump -sum payment.
3. Also, impoundment fees will no longer be applied unless rabies
quarantine is requested by an authorized representative of your City.
ROUTE 4, BOX 229-G a ROANOKE, TEXAS 76262 • METRO 430-3576
Non -Profit • Contributions Tax -Deductible
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4. We have also reduced the Shelter Maintenance Budget by $3,047/yr.,
which reduces per capita costs by 13F. Attached is a copy of the
revised Maintenance Budget.
5. The Regional Animal Control Program (RACP) has been eliminated. At
this time there are not enough cities interested in the Program to
make it economically feasible. We hope to implement this Program in
the near future, as City revenue bases increase and more funding is
available.
We are actively trying to expand the Regional Animal Shelter Program
RASP) by soliciting the participation of cities not previously
committed to the Program. Remember, though, the figures presented are
based on the participation of all cities previously committed. However,
if the total population served increases, the cost per capita can be
reduced. If the cities committed to the RASP were to assist The Humane
Society in our efforts to expand the Program, it would obviously be to
everyone's advantage.
We are sympathetic to the shortage of money facing municipalities at
this time, and we hope this new proposal will facilitate the budgeting
of funds to provide your citizens with needed animal shelter services.
Attached is a revised contract and invoice for your participation in The
Humane Society's Regional Animal Shelter Program. Please sign, date,
and return the extra contract copy, along with your payment.
If you or any member of your City Council has any questions regarding
this new information or wish to tour the new shelter facility prior to
its opening, please don't hesitate to call me.
Sincerely,
Katherine DuMontier
Director
Attachments
MAINTENANCE FEE
A. Regional Animal Shelter Program Estimated Annual Budget:
Revised)
Salaries & Related Expenses
Director Shelter Operations - $18,000
Supervisor Shelter Operations - 15,600
Cleaners (part-time help @ $5/hr 30 hrs/wk) - 8,200
Workmen's Compensation - 1,288
Insurance (medical policy) - 1,500
Retirement - 1,200
Overtime - 540
Employment Taxes - 4,180
50,508
Supplies
Office Supplies - $ 2,250
Medical/Surgical Supplies - 2,500
Janitorial Supplies - 750
Other Supplies (leashes, collars,
food/water bowls, etc.) - 1,500
Uniforms - 200
Postage - 1,000
Animal Food - 5,200
Euthanasia Chemicals - 11000
14,40Q
Utilities
Telephone - $ 750
Electricity - 3,600
Propane - 1,200
Water - 1,200
6,750
Miscellaneous
Insurance - $ 900
Training - 500
Medical (pre -exposure injections for staff) - 225
Maintenance - 2,400
Professional Fees - 2,000
Property Taxes - 350
6,375
Total = $78,033
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B. Population to be Served:
Committed Town/Cities
Bartonville 820
Copper Canyon 880
Double Oak 1,600
Justin 1,150
Ponder 361
Roanoke 1,500
Southlake 5,600
Trophy Club 4,100
TOTAL COMMITTED POPULATION 16,011
C. Per Capita Fee:
Budget 78,033
Population 16,011
Cost Per Capita 4.87
D. Maintenance Fee Charges:
5,600 Residents x $4.87 per capita Maintenance Fee = $27,272
0