2015-05-26CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, MAY 26, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members, Merlene
Ingraham, Tamara McMillan, Terri Messing and Christina Esparza (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: None
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: Kelly Traeger
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:02 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 28, 2015 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the minutes
APPROVED
A motion was made to approve the minutes as read.
Motion:
Cook
Second:
Murray
Ayes:
Bartlett, Cook, Esparza, Messing, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 26, 2015 Southlake Arts Council Meeting
Page 2 of 5
Arts Council member Merlene Ingraham arrived at 6:07pm.
3. CONSIDER
Artists' concepts for Items 3A and 3B were presented together.
3A. RECOMMENDATION ON FINAL CONCEPTS AND SELECTION OF PUBLIC
ART FOR THE ROUNDABOUT AT DOVE ROAD AND PEYTONVILLE
AVENUE/SAM SCHOOL ROAD
Assistant to the Director Cassie Tucker presented the concepts for the
roundabout at Dove Road and Peytonville Avenue/Sam School Road and The
Marq Southlake.
The concepts presented for the roundabout were: "Flying Together" (Dream Big
Sculpture), "Texas Sky," "Texas Sky — Constellation," "Texas Sky — Lone Star"
(Kathleen Caricof), and "Prairie Winds" (Seth Vandable).
The Arts Council discussed the concepts for the roundabout and selected "Flying
Together," with the original silver basing and the bird design as presented.
APPROVED
A motion was made to select "Flying Together" (Dream Big Sculpture) with
revisions as discussed.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
3B. RECOMMENDATION ON FINAL CONCEPTS AND SELECTION OF PUBLIC
ART FOR THE MARQ SOUTHLAKE
The concepts presented for The Marq Southlake were: "Celebrate" (Dream Big
Sculpture), "The Musicians: Cello," "The Musicians: Violin," "The Musicians:
Flute" (Kathleen Caricof), and "High Note" (Mark Leichliter).
The Arts Council discussed the concepts for The Marq Southlake and selected
"Celebrate" along with one of the roundabout concepts "Texas Sky -
Constellation." The board recommended the "Texas Sky - Constellation"
sculpture be the three star option; have more variation in height; thinner stars,
closer together; and no color.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 26, 2015 Southlake Arts Council Meeting
Page 3 of 5
The board recommended the "Celebrate" sculpture have a flat base; add more
definition in the ribbons; add clothing to the figure (possibly ballerina -like with a
simple covering); and liked the idea of a ribbon with musical symbols in the
figure's hands.
APPROVED
A motion was made to table the item to the June meeting to see revised
concepts for "Celebrate" and "Texas Sky - Constellation" per the
recommendations of the Arts Council.
Motion:
McMillan
Second:
Bartlett
Ayes:
Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
3C. RECOMMENDATION ON A PERMIT TO ALLOW AN ART GALLERY
RECEPTION ON SEPTEMBER 10, 2015 AND AN ART EXHIBIT SEPTEMBER
10 -OCTOBER 23, 2015 IN TOWN HALL LOBBY
Assistant to the Director Cassie Tucker presented the permit and was available
to answer questions.
APPROVED
A motion was made to recommend approval of the permit as presented.
Motion:
Cook
Second:
Murray
Ayes:
Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
3D. RECOMMENDATION ON A PERMIT TO ALLOW AN ART GALLERY
RECEPTION ON FEBRUARY 21, 2016 AND AN ART EXHIBIT FEBRUARY 19 -
APRIL 22, 2016 IN TOWN HALL LOBBY
Assistant to the Director Cassie Tucker presented the permit and was available
to answer questions. The board discussed the permit and agreed the budget
should be raised to $2,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 26, 2015 Southlake Arts Council Meeting
Page 4 of 5
APPROVED
A motion was made to recommend approval of the permit for the reception on
February 21, 2016 and the art exhibit February 19 -April 22, 2016 in Town Hall
lobby and to increase the budget to $2,000.
Motion:
Murray
Second:
Esparza
Ayes:
Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
3E. RECOMMENDATION ON A PERMIT TO DISPLAY CISD ARTWORKS IN
TOWN HALL APRIL 22-24,2016 IN CONJUNCTION WITH THE ANNUAL ART
IN THE SQUARE FESTIVAL
Assistant to the Director Cassie Tucker presented the permit and was available
to answer questions.
APPROVED
A motion was made to recommend approval of the permit for the CISD art exhibit
the weekend of Art in the Square.
Motion:
Murray
Second:
Esparza
Ayes:
Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
3F. CANCELATION OF JULY SOUTHLAKE ARTS COUNCIL MEETING
The Council discussed cancellation of the July meeting and agreed to combine
the July and August Arts Council meetings and hold the meeting on August 4,
2015.
APPROVED
A motion was made to combine July and August meetings and hold meeting
August 4, 2015.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 26, 2015 Southlake Arts Council Meeting
Page 5 of 5
4.
4A.
5.
6.
Motion:
McMillan
Second:
Ingraham
Ayes:
Bartlett, Cook,
Nays:
None
Abstain:
None
Vote:
7-0
Motion Carried.
DISCUSSION
Esparza, Ingraham, Messing, McMillan and Murray
FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council briefly discussed Town Hall Art Exhibits, an Arts Council/Apex
Event at The Marq, potential juried art exhibit and Apex Film Festival (possible
date May 7th). Discussion of these items will continue at the next meeting.
PUBLIC FORUM
Kelly Traeger was present to address the Arts Council.
ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:39 p.m.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Esparza, Ingraham, Messing, McMillan and Murray
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
Leslie Bartlett, Chair
At st:
Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4t" Floor, 4A
Tuesday, May 26, 2015 @ 6pm
WLeslie Bartlett, Chair, Place 1
Merlene Ingraham, Place 2
Jesika Cook, Secretary,
Place 3
Terri Messing, Place 4
Vacant, Place 5
Miriam Murray, Vice Chair, Place 6
Tamara McMillan, Place 7
Christina Esparza, Alternate 1
Candice Edmondson (staff liaison)
Cassie Tucker (staff liaison)
Guests: Ya 4/-