Item 4R
Approve Toshiba copier service expenses in the amount of $93,583.
Item 4P
Madam Mayor, members of the City Council… The purpose of this item is to approve annual in-budget copier service expenses for Toshiba in the amount of $93,583
This item is required
due to purchasing policy requiring Council approval for single-vendor spending that exceeds $50,000.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
B4 Provide high quality services through sustainable business practices
B6 Optimize use
of technology
This item relates to the City’s Strategy Map items:
B4 – Provide high quality services through sustainable business practices,
B6 – Optimize use of technology.
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High Level Description
Toshiba Copier Services
10 large multifunction devices leased
2 high-speed printers – Utility Billing / Finance
18 owned devices under maintenance
Monthly fixed cost plus usage baseline
Quarterly
overage billing
Benefits
Increased availability of crucial devices
Rapid solution deployment
The City currently leases 10 large multifunction devices, 2 high-speed printers for Utility Billing and Finance, and 18 other devices under maintenance only. Monthly billing includes
fixed costs for lease or maintenance and usage baselines per device with quarterly overage billings. This service keeps crucial devices available for operations and enables rapid deployment
of new solutions.
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Cost Breakdown
Council approved the FY15 budget for Toshiba services (General Fund) in the amount of $115,000.
Based on current usage, the projected year-end expenses for Toshiba copier services is
$93,583.
Council approved the FY15 budget for Toshiba services in the amount of $115,000 . With the current usage, the projected cost is $93,583.
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Thank you. Contact Greg Hendricks with questions 817.748.8373
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Thank you for your time!
If you have any questions please contact Greg Hendricks @ 817-748-8373