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Item 4C Approve Purchase Agreement with Lewis Concrete Restoration Item 4C Item 4C Approve purchase agreement with Lewis Concrete Restoration 1 Requested Action Approve annual contract renewal for Lewis Concrete Restoration for manhole and wet well rehab services in an amount not to exceed $150,000 Staff recommends that council Approve annual contract renewal for Lewis Concrete Restoration for manhole and wet well rehab services in an amount not to exceed $150,000 2 Background 2010 Sanitary Sewer Evaluation Hydrogen Sulfide gas formation Damage to concrete structures 14 Lift Stations In late 2010, RJN Engineering Group completed a comprehensive assessment of the Southlake waste water collection system. Generally they found the network of pipes to be in good condition and adequately sized to serve the needs of our customers. Most of the defects found were on the concrete structures in the system such as manholes, junction boxes and lift stations. While some of the defects were caused by post-construction activities such as earth grading, the more serious and on-going issue is the degradation of the concrete structures do to acid formation in the collection system. 3 Concrete subject to decomposition Remove damaged material Coat with epoxy resin Manhole Restoration Because of the corrosive nature of the wastewater collection system, unprotected concrete structures in parts of the system begin to fail long before the PVC pipes. In order to preserve these components, the city solicited bids in FY 2011 for epoxy coating the interiors to restore the structural integrity of the structures and prevent further damage. The contract was awarded to Lewis Concrete Restoration with the option of up to four annual renewals. The contractor has chosen not to exercise their right to request an increase in pricing over the FY 2014 prices as allowed in the original bid.   4 Twelve month renewal Lewis Concrete Restoration Funding available - Annual Waste Water Operating Budget and Utility CIP Contract and Funding Since Lewis Concrete Restoration’s performance during the first three years of the contract has been very good, staff is requesting council approval to renew the contract for another twelve months. Funding for purchases under this contract is available in the FY 2015 Waste Water Operations and the waste water utility CIP - Sanitary Sewer System Rehabilitation Project. 5 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement The maintenance of the utility system links to the city’s strategy map relative to focus area of Performance Management and Service Delivery. The specific corporate objective that is met by this purchase agreement is investing to provide and maintain high quality public assets. 6 Bob Price 817-748-8097 7 For questions concerning this item, contact bob price at 817-748-8097