Item 4C
Approve Purchase Agreement with Lewis Concrete Restoration
Item 4C
Item 4C Approve purchase agreement with Lewis Concrete Restoration
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Requested Action
Approve annual contract renewal for Lewis Concrete Restoration for manhole and wet well rehab services in an amount not to exceed $150,000
Staff recommends that council Approve annual contract renewal for Lewis Concrete Restoration for manhole and wet well rehab services in an amount not to exceed $150,000
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Background
2010 Sanitary Sewer Evaluation
Hydrogen Sulfide gas formation
Damage to concrete structures
14 Lift Stations
In late 2010, RJN Engineering Group completed a comprehensive assessment of the Southlake waste water collection system. Generally they found the network of pipes to be in good condition
and adequately sized to serve the needs of our customers. Most of the defects found were on the concrete structures in the system such as manholes, junction boxes and lift stations.
While some of the defects were caused by post-construction activities such as earth grading, the more serious and on-going issue is the degradation of the concrete structures do to
acid formation in the collection system.
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Concrete subject to decomposition
Remove damaged material
Coat with epoxy resin
Manhole Restoration
Because of the corrosive nature of the wastewater collection system, unprotected concrete structures in parts of the system begin to fail long before the PVC pipes. In order to preserve
these components, the city solicited bids in FY 2011 for epoxy coating the interiors to restore the structural integrity of the structures and prevent further damage. The contract was
awarded to Lewis Concrete Restoration with the option of up to four annual renewals. The contractor has chosen not to exercise their right to request an increase in pricing over the
FY 2014 prices as allowed in the original bid.
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Twelve month renewal
Lewis Concrete Restoration
Funding available
- Annual Waste Water Operating Budget and Utility CIP
Contract and Funding
Since Lewis Concrete Restoration’s performance during the first three years of the contract has been very good, staff is requesting council approval to renew the contract for another
twelve months. Funding for purchases under this contract is available in the FY 2015 Waste Water Operations and the waste water utility CIP - Sanitary Sewer System Rehabilitation Project.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
The maintenance of the utility system links to the city’s strategy map relative to focus area of Performance Management and Service Delivery. The specific corporate objective that is
met by this purchase agreement is investing to provide and maintain high quality public assets.
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Bob Price 817-748-8097
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For questions concerning this item, contact bob price at 817-748-8097