Item 4C
Item 4C
M E M O R A N D U M
April 29, 2015
To:Shana Yelverton, City Manager
From:Lori Payne, City Secretary
Subject:Cancel the July 7, 2015 and July 21, 2015 City Council
meetings
Action
Requested:
Consider canceling the July City Council meetings
Background
Information:
In 2011, City Council discussed the option of taking a break
during the summer, more specifically the month of July. On
June 7, 2011, action was taken to cancel the 2011 July
meetings. At this meeting, Council discussed the possibility
of canceling future meetings for the month of July.
In December 2011, the City Secretary’s Office surveyed
Council to determine availability and if they were agreeable
to having a summer break in July. The majority of Council
was in a favor of canceling the meetings.Consequently, the
July 2012,2013, and 2014meetings were canceled.
In preparation for the July 2015break, Planning and
Development Services has set the City’s development
submittal schedule accordingly, which has been
communicated with the applicants.
Financial
Considerations:
Non-applicable
Strategic Link:
Non-applicable
Citizen Input/
Board Review:
Non-applicable
Legal Review:
Non-applicable
Supporting
Documents:
2015 Submittal Schedule
2015 SUBMITTAL SCHEDULE
Pre-Submittal/ DRC Staff DRC MeetingReview CommentsFormal Submittal Planning & Zoning City Council
DeadlineDeadlineMeetingMeeting
12/01/1412/10/1412/12/1412/22/1401/08/1501/20/15
12/15/1412/23/2014 Tues12/26/1401/05/1501/22/1502/03/15
12/29/1401/07/1501/09/1501/20/2015 Tues02/05/1502/17/15
02/19/15
01/12/1501/21/1501/23/1502/02/1503/03/15
01/26/1502/04/1502/06/1502/16/1503/05/1503/17/15
03/19/15
02/09/1502/18/1502/20/1503/02/1504/07/15
03/02/1503/11/1503/13/1503/23/1504/09/1504/21/15
03/16/1503/25/1503/27/1504/06/1504/23/1505/05/15
05/07/15
03/30/1504/08/1504/10/1504/20/1505/19/15
04/13/1504/22/1504/24/1505/04/1505/21/1506/02/15
04/27/1505/06/1505/08/1505/18/1506/04/1506/16/15
****06/18/15****
******
*****08/04/15
08/06/15
06/29/1507/08/1507/10/1507/20/1508/18/15
07/13/1507/22/1507/24/1508/03/1508/20/1509/01/15
07/27/1508/05/1508/07/1508/17/1509/03/1509/15/15
08/10/1508/19/1508/21/1508/31/1509/17/1510/06/15
10/20/15
08/31/1509/09/1509/11/1509/21/1510/08/15
09/14/1509/23/1509/25/1510/05/1510/22/1511/03/15
09/28/1510/07/1510/09/1510/19/1511/05/1511/17/15
10/12/1510/21/1510/23/1511/02/1511/19/1512/01/15
*
*****
*****01/05/16
01/07/16
11/30/1512/09/1512/11/1512/21/1501/19/16
12/14/1512/23/1512/28/2015 Mon01/04/1601/21/1602/02/16
12/28/1501/06/1601/08/1601/19/16 Tues02/04/1602/16/16
01/11/1601/20/1601/22/1602/01/1602/18/1603/01/16
01/25/1602/03/1602/05/1602/15/1603/03/1603/15/16
02/08/1602/17/1602/19/1602/29/1603/17/1604/05/16
04/07/16
02/29/1603/09/1603/11/1603/21/1604/19/16
03/14/1603/23/163/28/2016 Mon04/04/1604/21/1605/03/16
03/28/1604/06/1604/08/1604/18/1605/17/16
05/05/16
* Due to a conflict with Holiday or vacation schedules, all meeting and associated submittal dates have been deleted;
** Tuesday Submittal, City offices will be closed on Monday; ***Meeting to held held only if needed to address tabled
items from a previous meeting, no new items to be addressed.
Applicationswillnotbeacceptedfortheformalsubmittalandpublichearingprocessesuntilthereviewletterforthecaseisin
compliancewithcityordinancesandcodesandanyvariance/waiverrequestshavebeendocumentedinwritingandfully
justified.Pleasenotethatforcasesnotreceivingacleanreviewletter,thepublichearingdateswillbelaterthanthosedirectlyin
line with the pre-submittal deadline.
ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM
1)SPIN(SouthlakeProgramfortheInvolvementofNeighborhoods)isaninformal,voluntaryforumavailableforapplicantsto
communicatewiththeresidentssurroundingthepropertywheretheyareproposingactivity.TakingadvantageoftheSPIN
processisstronglyrecommendedbyP&ZandCityCouncil.Pleasecall817-748-8006orgotowww.SouthlakeSPIN.orgfor
more information.
2)Althoughacompletepre-submittalisreceivedbythedeadline,thecasemaybemovedtoalaterDRCmeetingin
accordancewiththecurrentcasemanagementandsubmittalpolicies.Pre-submittalsmayberequiredtoappearbeforethe
ParkBoardtodiscussparkdedicationissues.Forfurtherdetails,pleasecontacttheCommunityServicesDepartmentat817-
748-8184.
3)Ifthepre-submittalneedsrevisionsperDRC,resubmittalsmustbemadeinaccordancewiththepre-submittal/DRC
submittaldates.Ifreviewisclean,inaccordancewithcurrentsubmittalpolicies,aformalsubmittalmaybemadeonthenext
date in the Formal Submittal column.
4)Allvariancerequestsmustbeaddressedinwritingandsubmittedwiththeformalsubmittal.Althoughacompleteformal
submittalisreceivedbythedeadline,thecasemaybemovedtoalatermeetingdate.Developmentcaseswillbeplacedonthe
appropriatePlanning&ZoningCommissionandCityCouncilagendasinaccordancewiththelimitationsofResolutionNo.97-
22.
5)IfnorevisionsareneededperthePlanning&ZoningCommission,thecasewillbeplacedontheCityCouncilagendain
accordancewiththecolumnforCityCouncilmeetings.Ifrevisionsareneeded,resubmittalsmayberequiredinaccordancewith
thesubmittaldatesinthePre-submittalcolumn.Althoughacompleteresubmittalisreceivedbythedeadline,thecasemaybe
moved to a later DRC meeting date in accordance with the current submittal policies.
6) Rezoning requests require two City Council approvals.
EachrequestbeingconsideredbythePlanning&ZoningCommissionandCityCouncilmustberepresentedbytheApplicant,Owneror
otherdesignee.
AllP&ZandCityCouncilmeetingswillbeheldintheCouncilChambers,CityofSouthlakeTownHall,1400MainStreet.P&Zwork
sessiontypicallybeginat5:30p.m.withtheregularmeetingtypicallybeginningat6:30p.m.,andtheCityCouncilworksessionbeginsat5:30p.m.
with the regular meeting beginning at 6:30 p.m., unless otherwise posted.