2015-01-28CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: January 28, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores; Southlake Library
Board members, Lori Burr, Ayako Miyazaki, Cheri Ross, and Whitney Johannessen
SOUTHLAKE LIBRARY BOARD ABSENT: Christina Esparza and Kimberly Roberts
STAFF PRESENT: Cynthia Pfledderer, City Librarian, Jennifer Tucker, Librarian
Technical Services
OTHERS PRESENT: None.
1. CALL TO ORDER
Library Board Chair Flores called the meeting of the Southlake Library Board to
order at 6:08 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Flores read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 10, 2014
SOUTHLAKE LIBRARY BOARD MEETING.
APPROVED
A motion was made to approve the minutes from the December 10, 2014
Southlake Library Board meeting.
Motion:
Ross
Second:
Flores
Ayes:
Flores, Ross and Johannessen
Nays:
None
Abstain:
Miyazaki and Burr
Vote:
3-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the January 28, 2015 Southlake Library Board Meeting
Page 2 of 3
3. REPORTS
3A. CITY LIBRARIAN'S REPORT
1. FRIENDS OF SOUTHLAKE LIBRARY UPDATE
City Librarian Pfledderer discussed the move of book sale area in the library, the
new sign, and the process of opening up the area after the inventory moved.
She said that the FOSL book sale is bringing in approximately $450-500 a month
in donations. The money is paid to the Library and twice yearly a check is made
out to the Friends group for the amount of items sold. She said last year they
were paid $8,778, and they gave the library $4,900 in cash to support the
Summer Reading Club program. Approximately, $1,660 has been collected
year-to-date.
2. STAFF UPDATES
City Librarian Pfledderer noted that Jean Malone is retiring after 9 years of
service and that 2 part-time staff, Rebecca Barlow and Melissa Tees, joined the
Library. She noted the staff schedules and said she was excited to have the new
staff on board.
3. NEW MARKETING EFFORTS
A. Brochure Cards, Communications
City Librarian Pfledderer discussed the new brochure that the Library has
created. She noted it needed some adjusting but she is happy to be able to
have a professional looking brochure to give out to new customers. She also
noted that the Library will offer newly designed library cards. There is no extra
charge for the designs and patrons can choose the card design they would
like to have.
City Librarian Pfledderer discussed the marketing efforts for the Library. She
stated that previously she did all the marketing, and she wanted everyone to
make marketing a part of what they were doing. The Librarians are doing
some creative work including digital newsletters via e -blasts.
City Librarian Pfledderer also mentioned the Library has 2 new display tables.
She discussed efforts the group is doing to make the display tables fun an
inviting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the January 28, 2015 Southlake Library Board Meeting
Page 3 of 3
4. POLARIS 5.0
Jennifer Tucker said that the Library's automation system, Polaris
upgraded on February 5. She explained the auto -renew feature
some of the other new features and enhancements that will
upgrade.
4B. Library Statistics
will be getting
and explained
be part of the
City Librarian Pfledderer provided the Library statistics and discussed the normal
fluctuations. She noted that in November the Youth program stats are higher
because of the Home for the Holidays and other holiday programs.
5. DISCUSSION
4A. Oral History Project
City Librarian Pfledderer said that the City has an initiative to create a unique
video to capture glimpses of Southlake to serve as an oral history of the area.
The project is funded by the Community Services Department and Christopher
Blay will be contracted to complete the project which is slated to start March 21
and March 28.
5. PUBLIC FORUM — Chair Flores opened the public forum and asked for anyone
wishing to speak to come forward. There being no one wishing to speak, public
forum was closed.
6. ADJOURNMENT
The meeting was adjourned by Board Member Burr at 6:39 p.m.
Attest:
Brenda Flores, Chair C nthia Pfledd rer
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork