2015-04-01 CEC MeetingCITY Or
SOUTHLAKE
TEXAS
Community Engagement Committee
Meeting Agenda
April 1, 2015
5:30 p.m.
Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
1. Call to order
2. Approve March 4, 2015 CEC meeting minutes
3. Presentation from City Secretary's Office
4. Consider annual CEC plan
5. Discuss updates to the CEC ordinance
6. Discuss water town hall forum candidates forum
7. Discuss HOA/property management engagement
8. Subcommittee Reports:
a. Marketing
b. Meeting Procedures
c. Metrics
9. Discuss future agenda items
10.Adjournment
A quorum of the City Council may or may not be present at this meeting.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas on Friday, March 27, 2015 by 6:00 p.m.,
pursuant to Chapter 551 of thf„Teaua§,Government Code.
Pa
Lori Payne, TF
City Secretary
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If you plan to attend this meeting�ai dj ai a'disability that requires special needs, please advise the City
Secretary 48 hours in advance at 748-8016, and reasonable accommodations will be made to assist you.
CITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: April 1, 2015
LOCATION: Southlake Town Square
Southlake, Texas 76092
TIME: 5:30 P.M.
COMMITTEE MEMBERS PRESENT:
Place 2 — Craig Rothmeier, Chair
Place 3 — Randy Robbins
Place 4 — Ben Siebach, Vice -Chair
Place 6 — Bobbie Heller
Place 7 — Monique Schill
COMMITTEE MEMBERS NOT
PRESENT:
Place 1 — Sherry Berman
Place 5 — David Alexander, Secretary
STAFF PRESENT:
Ben Thatcher, Assistant City Manager
Lori Payne, City Secretary
REGULAR AGENDA
1. Meeting called to order by Craig Rothmeier at 5:41.
2. Approval of March meeting minutes. Bobbie Heller made a motion to approve,
and Monique Schill made a second. Approved 4-0 (Randy Robbins absent at this
time).
3. Departmental presentation by the City Secretary. Lori Payne, City Secretary,
gave a brief overview of the core services offered by the City Secretary's Office.
The Committee asked questions regarding the board appointment process and
the election/voting process within the City.
4. Consideration of the annual CEC plan for committee consideration. Ben Thatcher
presented the finalized version for the committee to approve. Monique Schill
Meeting Minutes: Community Engagement Committee Meeting — April 1, 2015
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made a motion to approve, and Bobbie Heller made a second. Approved 4-0
(Ben Siebach absent at this time).
5. Discuss updates to the CEC ordinance. Ben Thatcher gave an update on this
item. The intention is to bring it forward to City Council in late April and early
May.
6. Discuss water town hall forum & candidates forum. The committee briefly
assessed the two forums in March and provided feedback for a better forum
experience. The next forum topic was discussed for a fall forum centered around
development.
7. Discuss HOA/property management engagement. Ben Thatcher discussed what
his office was doing to create a manageable database to keep updated contact
information of neighborhood HOAs and property management companies. The
committee also briefly discussed the possibility of a HOA/property management
roundtable with the CEC to discuss engagement opportunities.
8. Subcommittee reports:
a. Marketing. Bobbie Heller is working on a business card for CEC members
and a CEC logo for social media use.
b. Meeting Procedures. No changes
c. Metrics. No changes
9. Discuss future agenda items
a. The committee discussed a desire to hear from either the Planning and
Development Services department or the Finance department at the next
meeting.
Meeting Adjourned at 6:58
ATTEST:
David Alexander, cretary
Meeting Minutes: Community Engagement Committee Meeting — April 1, 2015
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