2015-02-10CITY OF
SOUTHLAK.E
Senior Advisory Commission Meeting:
February 10, 2015
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge
Kyle; SAC members, David Baltimore, Beverly Blake and Bernice McCauley
Commission Members Absent: Jean Boland and Barbara Pappy (Alternate 1)
Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham; Steve Moore, Recreation Superintendent;
Communications & Website Manager Pilar Schank; and Communications & Marketing
Manager Megan Philips
Guests: Eric Phelps, Connie Center, Suzanne Van Dusen, Lee Harding, Marylee Alford,
Jeff Wang and Katherine Wang
Public Forum: None
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order at
1:00 P.M.
Agenda items were considered out of the regular agenda sequence.
3. DISCUSSION
313. COST RECOVERY POLICY
Deputy Director Kate Meacham presented an overview of the Community Services
Department Cost Recovery Policy, which will include senior services and programs in
addition to recreation programs and services. The general scope of the policy was
summarized. A draft Qualifications and Standards pyramid model was presented that
will be used to evaluate programs and services. Deputy Director Meacham and
Director Tribble responded to questions. Staff will provide periodic updates to SAC on
the progress of the Policy.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the February 10, 2015
Page 2 of 4
3A. FITNESS EQUIPMENT FOR THE MARQ-SOUTHLAKE PHASE I
Senior Advisory Commission Vice Chair Charlie Boyd introduced the discussion
about the fitness equipment proposed for the senior fitness room in Phase I of The
Marq Southlake. The Fitness Equipment Survey Results were reviewed. SAC
previewed the proposed exercise room design and equipment layout and favored low
impact equipment such as the treadmill, recumbent bike, elliptic and nuestep
machine. SAC members generally approved the proposal and desired the flexibility to
change the equipment if needed. Director Tribble and Deputy Director Meacham
responded to questions.
4. REPORTS
4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank presented the City Manager's
Report and responded to questions. SAC was informed of a SPIN meeting to be held
February 10, 2015 regarding senior cottages proposed for development at the
intersection of the new Kirkwood Boulevard and SH 114.
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King was not present; however the MMOW monthly
reports for December and January were distributed and discussed.
4C. CALL A RIDE SOUTHLAKE
CARS representative Eric Phelps distributed the CARS monthly participation trip
report and provided an overview of the ride statistics. Mr. Phelps was available to
answer questions.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps was absent this meeting. A report will be
provided at the next meeting.
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Secretary Nancy Sporn reported on SSFI fundraising
efforts and SSFI subsidizing senior field trips Ms. Sporn was available to answer
questions.
5. PUBLIC FORUM
Chairman Sporn acknowledged the public forum. There being no one wishing to
speak, Chairman Sporn proceeded to the next agenda item.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the February 10, 2015
Page 3 of 4
6. CONSIDER
6A. SENIOR ADVISORY COMMISSION 1ST QUARTER WRITTEN REPORT FOR
JANUARY 20, 2015 MEETING PACKET
Chair Sporn presented the report. The report will be corrected to include
acknowledgement of SSFI's support of senior programs and functions.
APPROVED
A motion was made to approve the SAC report subject to some mention of the
sponsorship of SSFI.
Motion: Baltimore
Second: Sporn
Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 8-0
Motion Carried.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 9, 2014 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
APPROVED
A motion was made to accept the December 9, 2014 meeting minutes.
Motion:
Boyd
Second:
Sporn
Ayes:
Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
None
Vote:
6-0
Motion Carried.
2B. APPROVAL OF THE MINUTES FROM THE JANUARY 27, 2015 SENIOR
ADVISORY COMMISSION MEETING.
A correction to the minutes will be made to show David Baltimore and Jean Boland
were not present at January 27, 2015 meeting.
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the February 10, 2015
Page 4 of 4
APPROVED
A motion was made to accept the January 27, 2015 meeting minutes with the
correction.
Motion:
Boyd
Second:
Sporn
Ayes:
Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
Baltimore (Not present 1/27/15 meeting)
Vote:
5-0-1
Motion Carried.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 1:39 p.m.
Motion:
Boyd
Second:
Baltimore
Ayes:
Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
None
Vote:
6-0
Motion Carried.
Nancy Sporo, tWir
Steve Moore, Recreation Superintendent
Community Services
A digital recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Special Senior Advisory Commission Sign -in Sheet
IICITY OF rCN iWj
SOUTHLAKE
Senior Center -
David Baltimore (Place 4)
Beverly Blake (Place 6)
Jean
Boland (Place 1)
Charles Boyd (Place 3), V -Chair
Marge Kyle (Place 7), Secretary
Bernice McCauley (Place 2)
Barbara Pappy (Alt 1)
Nancy Sporn (Place 5), Chair
Vacant (Alt 2)
STAFF
Chris Tribble
Kate Meacham
Steve Moore
Soheila Phelps
Pilar Schank
Ryan McGrail
Cassie Tucker
GUESTS
Brighton Greene (CARS)
Eric Phelps (CARS)
Mary
King (MMOW)
Milton Blake
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