2015-03-04CITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, MARCH 4, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 3A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray and Southlake Arts Council members Merlene Ingraham, Tamara McMillan and
Christina Esparza (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jesika Cook and Terri Messing
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: None
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JANUARY 27, 2015 SOUTH LAKE
ARTS COUNCIL MEETING
There were no corrections to the minutes
APPROVED
A motion was made to approve the minutes as read.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Esparza, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
4-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 4, 2015 Southlake Arts Council Meeting
Page 2 of 4
Member Merlene Ingraham entered the meeting at 6:10 p.m.
3.
3A.
3B.
CONSIDER
CALL TO ARTISTS FOR PUBLIC ART FOR THE ROUNDABOUT AT THE
INTERSECTION OF DOVE ROAD AND PEYTONVILLE/SAM SCHOOL ROAD
Deputy Director Edmondson presented a revised Call to Artists for public art for
the roundabout at Dove Road and Peytonville Avenue/Sam School Road and
was available to answer questions from the Council.
The timeline for the Call is:
Call to Artists Issued
Application Deadline
Arts Council Review/Selection
Notification to Finalists
Presentation by Finalists
Notification of Selected Artist
Execution of Contract
March 6, 2015
March 31, 2015
April 28, 2015
April 29, 2015
May 2015
May 2015
June 2015
APPROVED
A motion was made that the Arts Council recommend approval of the Call to
Artists for public art for the roundabout located at the intersection of Dove Road
and Peytonville Avenue/Sam School Road as presented.
Motion:
McMillan
Second:
Esparza
Ayes:
Bartlett, Esparza, Ingraham, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
CALL TO ARTISTS FOR PUBLIC ART AT PHASE I OF THE MARQ
SOUTHLAKE
Deputy Director Edmondson presented a Call to Artists for public art for Phase I
of The Marq Southlake and was available to answer questions from the Council.
The timeline for The Marq Southlake Phase I art piece is the same as the
timeline for the above roundabout project.
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 4, 2015 Southlake Arts Council Meeting
Page 3 of 4
A motion was made that the Arts Council recommend approval of the Call to
Artists for public art at Phase 1 of The Marq Southlake as presented.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Esparza, Ingraham, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
3C. RECOMMENDATION ON ART DONATION FROM TRISH BIDDLE
Deputy Director Edmondson presented the proposed donation of a painting from
Trish Biddle and was available to answer questions from the Council.
The painting, which is a reprint, depicts a couple sitting outside of Southlake
Town Hall during the holiday season. The original painting was created during
the Festival of Trees celebration in 2010. The current Public Art Policy and Public
Art Display and/or Performance Policy, both provide a process for consideration
of art donations to the City from private individuals.
The Arts Council discussed the theme of the painting and suggested the painting
be displayed during the City's annual display of holiday decorations.
APPROVED
A motion was made to approve the proposed donation of a painting from Trish
Biddle, with the recommendation the painting be included as part of the City's
holiday decorations.
Motion:
Esparza
Second:
Ingraham
Ayes:
Bartlett, Esparza, Ingraham, McMillan and Murray
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried.
4. DISCUSSION
4A. STROKES OF ART /N THE SQUARE RECEPTION AND EXHIBIT FEBRUARY
22, 2015
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 4, 2015 Southlake Arts Council Meeting
Page 4 of 4
Southlake Arts Council members discussed the Strokes of Art in the Square
reception held February 22, 2015. Ideas for future events were offered including:
have Arts Council work on food for next reception; have additional signs in the
park and around Town Square to promote the event; ensure the event is on the
City's Arts and Culture Calendar; provide additional seating as needed and rent a
coat rack.
4B. FUTURE PUBLIC ART OPPORTUNITIES
Deputy Director Edmondson opened discussion on the Fall Art Exhibit, which will
be presented in partnership with Southlake Historical Society, and was available
to answer questions from the Council.
A discussion item for a Christmas exhibit will be added to the next agenda.
Assistant to Director Tucker presented a proposed public art location map that
will be placed on the City's website. Graphic and artistic suggestions were
offered by the Arts Council.
An informational handout on the upcoming election process for Phase II of The
Marq Southlake project was distributed.
5. PUBLIC FORUM
No one was present to address the Arts Council during Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:54 p.m.
Motion: McMillan
Second: Esparza
Ayes: Bartlett, Esparza, Ingraham, McMillan and Murray
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
A st:
Chair _ VBG-cArlk- Candice Edmondson, Deputy Director
/4*1 14 X/-4/ Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 3t" Floor, 3A
Wednesday, March 4, 2015 @ 6pm
U573 Leslie Bartlett, Chair, Place 1
f�T— Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Guests:
Vacant, Place 5
Miriam Murray, Vice Chair, Place 6
Tamara McMillan, Place 7
Christina Esparza, Alternate 1
C�
Candice Edmondson staff liaison
Cassie Tucker (staff liaison)
Guests: