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Item 6BCITY OF SOUTHLAKE Department of Planning & Development Services STAFF REPORT March 9, 2015 CASE NO: ZA15-015 PROJECT: Specific Use Permit (Mass Gathering) for "Showcase in the Square!" EXECUTIVE SUMMARY: APEX Arts League and The Crossmen are requesting approval of a specific use permit for a mass gathering event to host "Showcase in the Square!" on property described as Southlake Town Square Phase I and Phase IV, an addition to the City of Southlake, Tarrant County, Texas and being generally located between E. State Highway 114, N. Carroll Avenue, E. Southlake Boulevard and Central Avenue, Southlake, Texas. Current Zoning: "D7 Downtown District. SPIN Neighborhood #8. REQUEST DETAILS: APEX Arts League and The Crossmen request approval to allow the fifth annual "Showcase in the Square!" event. The 2015 event is scheduled for the evening of June 14, 2015 (Flag Day). The applicant is requesting a five (5)-year approval period (to expire following the 2019 event). The main event will occur in the pavilion area, with associated events happening in other areas of Southlake Town Square, as in previous years, such as three staging areas in the following parking lots — west of State Street and south of Prospect, north of the west parking garage, and, along the SH114 frontage road north of the Hilton hotel; the two (2) souvenir trucks located on Main Street across from town hall; and, sponsor displays in Rustin Park as shown on the site plan. The brass and percussion performances are planned to be at the pavilion/gazebo on Fountain Place in Southlake Town Square, with audiences invited to view the performances from Rustin Park. Local restaurants are being featured at a meet & greet following the evening's performances. Those restaurant stations are proposed to be located in Rustin Park immediately across from Town Hall. The main event boundary has not changed from previous events. Details of the event include • Sunday, June 14, 2015 (Flag Day); 7 PM to 9 PM • Drum & Bugle Corps to perform brass and percussion music • Bus and corps staging areas in western parking lots • Staging to begin around 5PM the day of the event • Anticipated attendance — approximately 2,500 On March 5, 2015, the Planning & Zoning Commission recommended approval subject to the staff report and granting the 5-year approval period. Case No. ZA15-015 ACTION NEEDED: 1. Conduct public hearing 2. Consider specific use permit approval ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plans and Support Information — LINK TO PRESENTATION (D) Surrounding Property Owners Map & Responses (E) Resolution No. 15-017 STAFF CONTACT: Ken Baker (817)748-8067 Lorrie Fletcher (817)748-8069 Case No. ZA15-015 BACKGROUND INFORMATION OWNER: City of Southlake APPLICANT: APEX Arts League PROPERTY SITUATION: 1400 Fountain Place, 1400 E. Southlake Blvd, 140 State St & 1240 Main St LEGAL DESCRIPTION: Southlake Town Square, portions of Phase I & II and Grand Avenue LAND USE CATEGORY: Town Center CURRENT ZONING: "D7 Downtown Zoning District HISTORY: This is the fifth consecutive year for this event (began Father's Day 2011). -City Council approved this event under city case ZA11-020 for a one-year period. -City Council approved this event under city case ZA11-074 for a three- year period. P&Z ACTION: March 5, 2015; Approved (6-0) subject to the staff report dated February 27, 2015 and granting a 5-year approval period. STAFF COMMENTS: The City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; 5. Whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off -site parking, then the promoter the mass gathering event the off -site temporary parking area will not be utilized for purposes other than the mass gathering event; and Case No. Attachment A ZA15-015 Page 1 6. Whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. 7. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. A site exhibit and event description is included as Attachment `C' of this report. Due to the limited nature of the request, no review summary has been prepared for this request. The applicant however will need to comply with the details outlined in this report. Case No. Attachment A ZA15-015 Page 2 Vicinity Map Showcase in the Square DIMS ION ST I O l® w -I` 925 %s 975 14 h 0 a cff FEDERAL WRY 9m EM 950 9713 fhryh^ - 2 laps 114E 117 w 1 nIeY�I AID �_�� all "' �� I co PROSPECT I +PROSPECT ST 900 I 910 0Ipslom 1 IIaO ES 8=1 I — � us us N aM. MAIN ST w MAIN ST 1361 'r ¢ PIR. CD FO UNTA1N zE wi]lslo ls� F.M.1709 ESOU7HLAKF BLVD 1i91 15R5 ISTS I616 1619 1621 I�I51 I_I 131 I+JI I+SI I+71 Ie4'a []o ZA 15-015 Specific Use Permit outhlake Town Square 0 600 1,200 2,400 Feet Case No. Attachment B ZA15-015 Page 1 111 (�ll` 11(3. 1.,. h lum & 3uyh Corri bviii D�InL�1L . �XAsg� F ItFG1IINALS o-11 `Brothers ) City of Soothlake and Tall Brothers Presents: A Flag Day Drum and Bugle Corps Event Have a brumLine gompetingupinte�stedin June 14,2015 7PM=9PM Each DrurnLine must have Southlake Town Square — Rustin Park Pavilion 9-30 rnprnhprs and will portorm for 90-120 Bring Your Family, Friends, Chairs & Blankets. seconds. No entry fee for Prepare For an Amazing Showcase of Brass and peiiormer Percussion Talent. Sign up TODAY! www.crossmen.org Experience the Drumline Battle Competition... at the event in Southlake, Texas! A Father's Day to Remember!! Metro Praise YOUTH ORCHESTRA Interested in Sponsoring? Contact John Schock atJolii).@schocke.re.i)tp-rl)rise.s.com or 817-939-5394 Case No. Attachment C ZA15-015 Page 1 Showcase in the Square Site Plan e f Case No. Attachment C ZA15-015 Page 2 Toll Brothers & City of Southlake Present: "Showcase in the Square V" A Flag Day Drum & Bugle Corps Event Featuring: The Crossmen & DrumLine Battle! Southlake Town Square & Rustin Park Southlake, Texas Sunday, June 14th, 2015 7PM to 9PM Event Document Prepared by: Rhonda & John Schock Jean & Mike Lyman Event Founders and Chairs 1.26.15 Please note: Any comments and/or additional information regarding the contents of this Showcase in the Square Event Document should be directed to: John Schock Cell 817-939-5394 j schock@parkplacetexas.com Case No. Attachment C ZA15-015 Page 3 Toll Brothers & City of Southlake Present: "Showcase in the Square v" A Flag Day, June 14, 2015 Drum & Bugle Corps Event Featuring: The Crossmen & DrumLine Battle! Table of Contents • Event Coordinators/Supporters/Participants • Executive Summary, Intro of DrumLine Battle & Vision • Showcase Background, Overview & Future • What is DCl? • Showcase Event Objectives & Future • Showcase Sponsorship Strategy • Marketing & Advertising Strategy • Showcase Event Operations • Schedule of Events • Showcase Participating Corps/Groups & DrumLine Battle Teams • Aerial Site Map Actual "Showcase in the Square" Event Photo — June 19, 2011 2 Case No. Attachment C ZA15-015 Page 4 SHOWCASE EVENT COORDINATORS/SUPPORTERS/PARTICIPANTS NAME ORGANIZATION CONTACT # COMMUNITY Terri Messing APEX Southlake —Director 817-307-2224 Karla Chase RPAI Southwest Mana emen LLC 817-329-5566 rank Bliss Cooper&Stebbins—President 817-329-8400 Honorable John Terrill City of Southlake — Mayor ill Lind ".ity of Southlake — Economic Dev. Staff 817-748-8072 Steve Moore ity of Southlake — Parks & Rec. 817-748-8186 Judge Brad Bradley radle Luce Bradley — Counsel 817-488-8048 r. David Faltys arroll ISD Superintendent 817-949-8255 Matt Miller arroll ISD Assistant Superintendent 817-949-8255 JanetBlackwell arroll ISD Administrative Assistant 817-949-8210 P.J. Giamanco Carroll High School —Princi al 817-949-8210 Tracy Kornet BS 11 News Gary Bernard Birdville ISD High School Band Director 817-343-1228 PARTICIPATING CORPS/GROUPS Fred Morrison Crossmen—Executive Director 210-860-8228 Maureen Morrison rossmen—Operations Director 210.601-8118 Joel Mood rossmen — Asst. Corps Director 703-999-7285 Rico Gomez rossmen—Tour Director 956-458-1471 Chris Lyman rossmen—Alumni 817-999-6975 Jordan Schack rossmen—Head Drum Major 817-791-8304 Gary Phi llips VIetro Praise Youth Orchestra 817-691-1205 Chris Ma oni al aenesis Drum & Bugle Corps 512-538-4023 Jonathan Doerr Guardian Drum & Bu le Co s 830-305-8228 Jenny Horn Vigilantes Drum & Bugle Corps 817-808-4539 PARTICIPATING SPONSORS Steve Ward The Steve Ward Age Allstate — Bedford 817-498-3749 Paul Burnett urnett's SWfin - Owncr 817-994-1769 Echo Transportation Chris & Tom Harkins Theaters - Southlake slam Khan Falcon Holdings & Church's Chicken 817-693-5151 aft Woolsey ark Place Automotive — GM Lexus GV 972-342-2485 Don Stone Pet Love & Pet Butler 817-991-1974 Dona Robinson Robinson Creative 214-906-7069 oxann Taylor oxann Ta for & Associates — Owner 817-442-4244 Mike Hutchison Southlake Hilton — General Manager 817-305=2149 Tom Murrayoll Brother's Home Builders Tracey Southers Word Play, Inc — PR Firm - Owner 239-272-1809 EVENT FOUNDERSNOLUNTEERS Jean Lyman Event Founder and Co -Chair 817-223-9858 Mike Lyman Event Founder and Co -Chair 817-722-8787 Rhonda Schock Event Founder and Co -Chair 817-937-4467 John Schock Event Founder and Co -Chair 817-939-5394 Denise Ebersole Assistant Co -Chair im Ebersole ssistant Co -Chair Case No. ZA15-015 Attachment C Page 5 EXECUTIVE SUMMARY INTRO OF DRUMLINE BATTLE & VISION The "Showcase in the Square V" Drum & Bugle Corps Event will be held on Flag Day, Sunday, June 146, 2015 in Southlake, Texas from 7PM to 9PM. The exact location will in front of the Pavilion in the Town Square (Rustin Park). Crossmen along with Genesis, a Drum & Bugle Corps from Austin, Texaswill perform their repertoire of brass and percussion music. In addition this year, we are fortunate to have the talented Metro Praise Youth Orchestra as a new feature at Showcase. Each group performing will have 30 minutes to stage and perform in front of the community and audience. The target audience will be music students and family members from throughout the North Tarrant County area with specific focus on Middle School and High School Musicians from 20 identified public and private school districts. "Showcase in the Square V" will be executed with cooperation from the City of Southlake, Carroll ISD, our presenting sponsor Toll Brothers with planning and execution support from Southlake Town Square and APEX. "Showcase in the Square V" was deliberately planned and scheduled for Flag Day evening (June 14th). This date is best for Crossmen who will be the Host Corps for the Event. Showcase fits into their touring schedule that will take them throughout the United States. A new element at Showcase V will be a competition called DrumLine Battle ... a group versus group drum challenge designed to identify a DrumL.ine Battle Champion! This is a new concept fully supported by the Crossmen and DCI, the governing body of the touring Drum Corps! The Crossmen (www.crossmen.org) is the ONLY World Class Drum & Bugle Corps domiciled within the State of Texas. Based in San Antonio, this Corps moved to Texas in 2006 from Pennsylvania and has been competing in the DCI (Drum Corps International) Championships for over 40 years. In addition to the Showcase Event, the Southlake and surrounding residents will witness Crossmen's practice regimen at a CISD location. This High School and adjacent three football fields will act as the "housing location" for the two days The Crossmen and Genesis are visiting. "Showcase in the Square V" will start with opening ceremonies at 7PM and conclude following Crossmen's performance. All Corps will be performing in concert formation and full uniforms. Event attendance is estimated at 2500 guests who will be on chairs and blankets within Rustin Park. Event sponsorships are presented for interested businesses with portions of the net proceeds to be shared amongst the participating groups and Crossmen. What follows is more detailed information on the entire event. Thank you in advance for reviewing! 4 Case No. Attachment C ZA15-015 Page 6 SHOWCASE BACKGROUND & OVERVIEW The inaugural "Showcase in the Square!" in Southlake, Texas was created after experiencing a similar event in June 2010. For several years, Crossmen have performed a concert on the steps of the State Capital in Austin, Texas. The vision of the Event Chairs to host this type of event in Soutblake Town Square was realized in June 2011. Rustin Park with the surrounding business establishments created not only a natural amphitheater setting for the sound experience but enabled attendees to relax and enjoy the performances in a safe, clean, upscale and family environment. Approximately 1200 guests enjoyed the concert in 2011, 1400 in 2012, 1650 in 2013 and 2000 in 2014! (All attendance figures are estimates) In order to continue this activity for a fourth consecutive year, Event Chairs coordinated a date that would work within The Crossmen's tour schedule and not conflict with any event scheduled within the City of Southlake or Rustin Park in Southlake Town Square. In close communication with Crossmen's Executive Director Fred Morrison, Showcase Event Chairs were given the approval to execute Showcase V on Flag Day evening in Southlake. Since then, we received approval from the City of Southlake (City Council) to host this fourth annual event! "Showcase in the Square V!" will start at 7PM on Sunday, June 14, 2015. There will be no charge for guests in attendance and all will be encouraged (through marketing initiatives) to bring along chairs and blankets for the three hour event. Welcoming remarks from either the Mayor of Southlake John Terrill or Mayor Pro Tem - both subject to their availability. The formal Event will conclude following the performance by Crossmen. Based on the number of groups & DrumLine Battle teams in attendance, the formal performances will conclude by 9PM. Despite not charging for attendance, sponsorship funds are solicited from local and nationally known businesses and donations will be requested from volunteers working the event. Attendance is estimated at 2500 based on the following conservative forecast: Category # Est. Total Southlake Res. 1 1100 1100 Corps/Groups 3 100 300 Schools 20 25 500 Other Comm. 20 30 600 Total Est. Attendance 2500 Case No. Attachment C ZA15-015 Page 7 WHAT IS DCI? NTRr7DUCTION ro aim MARDIAG MUSIC'S MAJOR LEAGUE' From modest beginnings more than three decades ago, Drum Corps International (DCI) has developed into a powerful, nonprofit, global youth activity with far-reaching artistic, educational and organizational influence. Through the annual DCI Tour and more than 40 World Championships in 17 North American cities, Drum Corps International provides entertainment to millions through live performances and nationally -televised events. Drum Corps International is Marching Music's Major LeagueTM. Read more: hftp://www.dci.org/aboutt#ixzzlEZ06bU5w Touching lives around the world: • Drum Corps International delivers the message of "excellence in performance and in life" to more than 7.2 million young people, ages 13-22 involved in performing arts in the United States. • Active participants in U.S.-based drum and bugle corps hail from more than 15 countries • The annual Drum Corps International Tour is made up of more than 100 events throughout North America. • Each summer, some 400,000 fans attend live drum corps events Showcasing the best of the best: • Each year, more than 8,000 students audition for the fewer than 3,500 positions available in top -tier DCI member corps. • More than 5,000 members directly participate annually. • 66 percent are male. • Average age is 19.4. • 72 percent are full-time college students. • 59.6 percent of the current college students are pursuing music education degrees, while 65 percent of those that indicated they are high school students intend to major in music education. Setting the pace In marching music education: • While an exclusive number of students participate on the field with a DCI drum corps, millions follow the corps of DCI by attending competitions, participating in DCI-sponsored educational programs and events, purchasing merchandise, and 6 Case No. Attachment C ZA15-015 Page 8 simply by being fans —following the exploits of their favorite corps in ways reminiscent of the Grateful Dead's Deadheads, or the Boston's Red Sox Nation • More than 25,000 high school students attended at least one of 10 major DCI events in 2007 as part of a group. • Thousands more attended these events individually and tens of thousands attend performances at local tour stops throughout the country. A growing International network of fans: • More than 14 million adults and family members associated with targeted performing arts students. • Highly loyal past -participant base of nearly 250,000. • Combined attendance at annual DCI World Championship events near 60,000! Case No. Attachment C ZA15-015 Page 9 SHOWCASE EVENT OBJECTIVES The objectives of "Showcase in the Square V" are the following: 1. Publicly expose Southlake and surrounding North Texas communities to the world of Drum & Bugle Corps, the participating Corps and the new DrumLine Battle! 2. Draw residents from both Southlake and surrounding North Texas communities to the Town Square area on Father's Day evening! a. Goal is to INCREASE the attendance in the fourth year of this event! 3. Create and execute a fine arts event that will support APEX and their growth/awareness initiatives! 4. Generate exposure and business for sponsoring businesses and organizations! 5. Assist participating groups by generating funds from sponsorships and attendance to help with costs of operation! 6. Execute a family focused EVENT on Father's Day evening that is becoming an annual tradition for Southlake and surrounding communities! 8 Case No. Attachment C ZA15-015 Page 10 SHOWCASE SPONSORSHIP STRATEGY There will be four (4) sponsorship packages available for businesses to participate in as follows: 1. Presenting Title Event Sponsor - (One Only — Toll Brothers) 2. Participating Corps/Tour Sponsors— The (Multiple) 3. Patron Corps Sponsors — (Multiple) 4. In KIND — (Multiple) The strategy for acquiring Showcase sponsors will be based on vertical industries. What follow is the target verticals and related businesses that will/have been solicited: R._,_esp-- Target Vertical A B C Confirmed: JS Automotive Park Place Lexus Classic Chev. Allen Sam. ?? JS/JLBanks/Credit Unions Chase Frost B of A ?? A, Big Box Retail JS I Comm. Real Estate Glacier Comm. RE ?? JS Comp. Home Elect. Modia Modia ?? RS Creative Boutique Rob. Creative Yes JL Dentist Sean Cerone ?? JS Entertainment Harkins Theater Yes JS 'tness 24 Hour Fitness RS Food Grocery Central Market JS Food Specialty Church's Chicken ?? JS Furniture Stacy's Furniture ?? JS Golf Sky Creek Ranch ?? JS Pome Builder Toll Brothers YES JL Home Roofer Bufford Roofing ?? JS/RS Hospitals Executive Medicine JSHotels/Lodging Southlake Hilton YES JS Insurance Allstate -Steve Ward YES RS lInvestments Wadell & Reed YES RS Magazines Southlake Style ?? FM Music Related Yamaha ?? JS Orthodontist Jesse Schroder JS Pet Supplies Pet Love/Pet Butler YES JS Frinter ?? JS Real Estate ?? JL Restaurants F & G Five Guys ?? JS Staffing Industry Burnett's Staffing ?? JS Sporting Evnets Ticket Master ?? FM Transportation Echo Transportatio ?? Case No. Attachment C ZA15-015 Page 11 MARKETING & ADVERTISING STRATEGY "Showcase in the Square V" marketing strategy will consist of targeting North Tarrant County School Districts (Public & Private) through the following elements: Targeted Schools: We have identified 20 North Texas School Districts and Private Schools who will be contacted in order to stimulate attendance for both Showcase AND the DrumLine Battle Competition. In addition, we will reach down into the Middle Schools to generate added interest for both attendance and future participation in a Drum & Bugle Corps. Our expanding list includes: 1. Carroll ISD 2. Grapevine/Colleyville ISD 3. Keller ISD 4. HEB ISD 5. Birdville ISD 6. Northwest ISD 7. Coppell ISD 8. Lewisville ISD 9. Farmer's Branch ISD 10. Arlington ISD 11. Ft. Worth ISD 12. Denton ISD 13. Duncanville ISD 14. Hebron ISD 15. Richland ISD 16. Nolan Catholic Private 17. Liberty Christian Private 18. Faith Christian Private 19. Covenant Christian Private 20. Ft. Worth Christian Private Marketing Elements: • Internet -- The following will be executed: o Links will be established for Showcase with all participating organizations: ■ Corps attending — Membership, families, alumni, etc. ■ Sponsoring businesses ■ City of Southlake ■ Southlake Town Square ■ APEX Performing Arts League ■ Targeted High Schools & Band/Fine Arts Directors ■ Targeted Middle Schools & Band Directors ■ Targeted Schools Band Booster Organizations ■ etc. 10 Case No. Attachment C ZA15-015 Page 12 o OurGreatCity.com o Face book o Twitter o U-Tube o Etc Point Of Sale o Publicity Flyers will be distributed to numerous local businesses ■ Include all committed sponsor logos as they come on board o Publicity Posters for placement at High Schools & Middle Schools o Event Banners within Southlake Town Square o Event Yard Signs placed on private property throughout Southlake o Event Tee Shirts to all participants/sponsors and for sale to attendees o Save the Date cards for distribution to local businesses o Event "Playbill" featuring Corps, DrumLine Battle Rules, Timing & Sponsors Media via Support of Word Play, Inc: o For 2015, we will aggressively seek a media "partner" for Showcase V to create greater awareness of the event! o City of Southlake TV broadcast featuring "Showcase in the Square" PowerPoint Presentation o Regional Newspapers ■ Southlake Times ■ Colleyville Courier ■ Grapevine Sun ■ Ft. Worth Star Telegram * North Texas Catholic o Local Magazines ■ Southlake Style ■ Society Life ■ 360 West o Public Service Announcements on local TV/Radio ■ WRR Radio ■ Disney Radio ■ ESPN Radio • Word of Mouth o With awareness this will naturally occur! o Professional photographer Case No. Attachment C ZA15-015 Page 13 SHOWCASE EVENT OPERATIONS The following will highlight the operational activities for the Showcase Event on June 14th, 2015 in Southlake Town Square: Pre Event Staging — 5:00 PM o Designated Corps/Group Staging Areas ■ Each Corps will be assigned a specific location foe pre -Showcase warm up. ■ Parking areas will be reserved o Designated Reserve Seating for Event Sponsors and VIPs o Sponsors stage displays/vehicles as pre -approved & set up tables o Public Address System will be required for opening/closing ceremonies o Six Foot Platform for use by Corps Drum Major(s) o Area in front of Gazebo will be reserved as Corps and DrumLine Battle performance area ■. Crossmen to provide competitive tarp o Corps selling souvenirs' will be given a designated area at rear of Park Showcase Event - 7:00 PM (TENTATIVE) o All Participating Corps will follow the schedule of events for the evening ■ Following opening Ceremonies, timing of Corps & DrumLine Battle Performances will be as follows: ■ 7:00 PM — Welcome/Nat. Anthem (Crossmen Ensemble) • 7:10 PM — Metro Praise Youth Orchestra • 7:40 PM — DrumLine Battle Rounds 1,2 & 3 (if needed) ■ 7:55 PM — Genesis Drum & Bugle Corps • 8:10 PM — Crossmen Color Guard • 8:15 PM - Crossmen Pit Ensemble • 8:20 PM - Crossmen Brass • 8:30 PM — Crossmen Drum & Bugle Corps (Host Corps) • 8:50 PM — Closing Ceremony - Raffles Awarded & Encore by Crossmen? ■ 9:00 PM - Event Concludes!! 12 Case No. Attachment C ZA15-015 Page 14 SCHEDULE OF EVENTS (AS OF 5.9.14) June 14, 2015: Housing Activities: • 3:30 AM - The Crossmen arrive in Southlake and are housed at CISD Housing Site — Carroll High School on White's Chapel Blvd. • 8:00 AM - The Crossmen awake for breakfast and daily practice activities. o Practices open to local community residents —BLOCK practice times for Crossmen members to be announced. Showcase in the Square Activities: • 4:30 PM -The Crossmen depart for "Showcase in the Square!" Event o Other participating corp(s) and Drum Battle contestants arrive for pre - event rehearsal. o Confirmed corps and Drum Battle contestants will stage at pre -assigned locations within Southlake Town Square. • 6:30 PM — Leadership meeting Participating Corps AT GAZEBO in Rustin Park for final review of event activities. • 7:00 - 9:00 PM - "Showcase in the Square W' Performance Event Begins — Southlake Town Square, Rustin Park • Schedule of Events: • 7:00 PM — Welcome/Nat. Anthem (Crossmen Ensemble) • 7:10 PM — Metro Praise Youth Orchestra • 7:40 PM — DrumLine Battle Rounds 1,2 & 3 (if needed) • 7:55 PM — Genesis Drum & Bugle Corps • 8:10 PM — Crossmen Color Guard ' 8:15 PM - Crossmen Pit Ensemble • 8:20 PM - Crossmen Brass • 8:30 PM — Crossmen Drum & Bugle Corps (Host Corps) • 8:50 PM — Closing Ceremony - Raffles Awarded & Encore by Crossmen! • 9:00 PM - Event Concludes!! Note: These Times subiect to chanize based on confirmed corns and DrumLine Battle contestant count Case No. Attachment C ZA15-015 Page 15 SHOWCASE PARTICIPATING CORPS — (AS OF 5.9.14) The following table highlights the targeted Corps and Drum Battle Contestants. The goal is three (3) Corps/Groups and four (4) DrumLine Battle teams: Corps/Group Name Contact Contact # Class Ct. Hometown Confirmed Crossmen Joel Moody 407-408-1850 World 150 San Antonio, TX Yes Genesis Chris Magonigal 512-538-4023 Open 120 Austin, TX ?? Metro Praise Youth Orchestra Gary Phillips 817-691-1205 Concert Jazz 40 Keller, TX Yes The Vigilantes Jennifer Horn 817- Senior 50 Dallas, TX ?? Guardian Jonathan Doerr 830-305-8228 Open 90 San Antonio, TX ?? DB Name Contact Contact # Class Ct. Hometown Confirmed Crossmen Joel Moody 407-408-1850 D&BC 20 San Antonio Yes Genesis Chris Ma oni al 512-538-4023 D&BC 20 Austin Yes Birdville ISD Gary Bernard 817-343-1228 HS ?? NRH ?? Keller ISD HS ?? Keller ?? 5 6 Aerial View of Southlake Town Square 14 Case No. Attachment C ZA15-015 Page 16 Surrounding Property Owners Showcase in the Square! MMMM&OWNERMMMWM-ZONING 1 Slts Grand Avenue Lp 1420 DIVISION ST DT ACREAGE 2.90 RESPONSE NR 2 H & C Southlake Hilton Llc 1400 PLAZA PL DT 3.72 NR 3 Slts Grand Avenue Lp 1430 DIVISION ST DT 2.55 NR 4 Slts Grand Avenue Lp 1410 PLAZA PL DT 0.24 NR 5 Slts Grand Avenue Lp 1420 PLAZA PL DT 0.40 NR 6 Slts Grand Avenue Lp 1430 PLAZA PL DT 0.75 NR 7 Slts Grand Avenue Lp 1440 PLAZA PL DT 0.51 NR 8 Slts Grand Avenue Lp 1411 PLAZA PL DT 0.26 NR 9 Slts Grand Avenue Lp 1446 PLAZA PL DT 0.22 NR 10 Slts Grand Avenue Lp 1450 PLAZA PL DT 2.96 NR 11 Slts Grand Avenue Lp 410 GRAND AVE W DT 0.19 NR 12 Slts Land Lp 1651 E SH 114 DT 5.35 NR 13 Slts Grand Avenue II Lp 371 STATE ST DT 1.86 NR 14 Town Square Ventures Lp 331 N CARROLL AVE SP1 2.66 NR 15 United States Postal Service 300 STATE ST SP1 2.97 NR 16 Slts Grand Avenue Lp 1431 PLAZA PL DT 0.23 NR 17 Slts Grand Avenue Lp 400 GRAND AVE W DT 0.22 NR 18 Southlake, City Of 351 STATE ST DT 1.97 NR 19 Slts Grand Avenue Lp 429 GRAND AVE E DT 0.42 NR 20 Southlake, City Of 399 GRAND AVE W DT 0.34 NR 21 Slts Grand Avenue Lp 1445 PLAZA PL DT 0.20 NR 22 Slts Grand Avenue II Lp 1361 FEDERAL WAY DT 1.42 NR Case No. Attachment E ZA15-015 Page 1 23 OWNER Slts Grand Avenue II Lp ADDRESS 310 GRAND AVE W •RESPONSE DT 0.40 NR 24 Slts Grand Avenue Lp 389 GRAND AVE W DT 0.01 NR 25 Slts Grand Avenue Lp 379 GRAND AVE W DT 0.01 NR 26 Slts Grand Avenue Lp 388 GRAND AVE E DT 0.01 NR 27 Slts Grand Avenue Lp 378 GRAND AVE E DT 0.01 NR 28 Slts Grand Avenue Lp 316 GRAND AVE W DT 0.25 NR 29 Slts Grand Avenue Lp 327 GRAND AVE E DT 0.43 NR 30 Slts Grand Avenue II Lp 301 STATE ST DT 0.48 NR 31 Slts Grand Avenue II Lp 250 GRAND AVE DT 0.56 NR 32 Slts Grand Avenue Lp 1401 FEDERAL WAY DT 2.44 NR 33 Southlake, City Of 1451 FEDERAL WAY DT 1.37 NR 34 Slts Grand Avenue Lp 251 GRAND AVE DT 0.60 NR 35 Slts Grand Avenue Lp 1471 FEDERAL WAY DT 0.58 NR 36 Town Square Ventures Lp 1240 MAIN ST DT 4.08 NR 37 Town Square Ventures Lp 1400 CIVIC PL DT 0.75 NR 38 Town Square Ventures Lp 1422 MAIN ST DT 0.67 NR 39 Town Square Ventures Lp 1256 MAIN ST DT 0.67 NR 40 Town Square Ventures Lp 1200 MAIN ST DT 0.58 NR 41 Southlake, City Of 1400 MAIN ST DT 0.69 NR 42 Brownstone At Town Square Lp 198 SUMMIT AVE DT 0.16 NR 43 Town Square Ventures Lp 1460 MAIN ST DT 0.48 NR 44 Posey, James H 1514 MAIN ST DT 0.06 NR 45 Nelson, Kenneth R Etux Sharon 1516 MAIN ST DT 0.06 NR 46 Lewis, Terry W Etux Debra K 1524 MAIN ST DT 0.06 NR 47 Durant, Tom & Susan Durant 1500 MAIN ST DT 0.13 NR 48 Schirle, Joseph L Jr Living Tr 1512 MAIN ST DT 0.06 NR 49 Vance, Frederick Etux Carol 1510 MAIN ST DT 0.06 NR 50 Schirle, Matthew 1508 MAIN ST DT 0.06 NR 51 Pekowski Family 1998 Trust 1522 MAIN ST DT 0.06 NR 52 Ware, Demarcus O 1506 MAIN ST DT 0.06 NR 53 Julia, Thomas Etux Mary Jane 1504 MAIN ST DT 0.06 NR 54 Hale, Genevieve Etvir John JP 1520 MAIN ST DT 0.06 F 55 Kienast, Joseph P Etux Deanna 1518 MAIN ST DT 0.06 NR 56 Town Square Ventures Lp 1230 MAIN ST DT 0.28 NR 57 Southlake, City Of 1501 MAIN ST DT 2.07 NR 58 Town Square Ventures Lp 1429 MAIN ST DT 0.33 NR 59 Town Square Ventures Lp 141 GRAND AVE DT 3.62 NR 60 Town Square Ventures Lp 181 GRAND AVE DT 0.39 NR 61 Southlake, City Of 1400 FOUNTAIN PL DT 0.81 NR 62 Town Square Ventures Lp 180 STATE ST DT 0.42 NR 63 Town Square Ventures Lp 1235 MAIN ST DT 0.34 NR 64 Town Square Ventures Lp 115 GRAND AVE DT 0.38 NR Case No. Attachment E ZA15-015 Page 1 65 OWNER Town Square Ventures Lp ADDRESS 112 STATE ST ZONINGRESPONSE DT 0.38 NR 66 Southlake, City Of 1400 E SOUTHLAKE BLVD DT 0.94 NR 67 Town Square Ventures Lp 1430 E SOUTHLAKE BLVD DT 0.27 NR 68 Carroll/1709 Ltd 1201 E SOUTHLAKE BLVD SP2 8.67 NR 69 Southlake, City Of 145 CENTRAL AVE DT 0.09 NR 70 Slts Block 22 Lp 125 CENTRAL AVE DT 0.40 NR 71 Town Square Ventures Iv Lp 1500 E SOUTHLAKE BLVD DT 0.28 NR 72 Southlake, City Of 1401 E SOUTHLAKE BLVD SP2 0.78 NR 73 Carroll/1709 Ltd 1425 E SOUTHLAKE BLVD SP2 7.38 NR 74 Marvel, Scott 375 BINKLEY CT SF20A 0.47 NR 75 Alanis, Rene Marcelo 1175 OWN BY LN SF20A 0.43 NR 76 Loyd, Johnny W & Courtney Loyd 1125 OWNBY LN SF20A 0.46 NR 77 Chesapeake Land Dev Co Llc 1680 E SH 114 AG 3.09 NR 78 Gateway Church 700 BLESSED WAY NRPUD 82.01 NR 79 Schlitz, Carl EtuxAdrianne 325 BINKLEY CT SF20A 0.57 NR 80 Cipriano, Louis Etux Kathleen 350 BINKLEY CT SF20A 0.48 NR 81 Dowdy, Robert Wesley 300 BINKLEY CT SF20A 0.66 NR 82 Southlake, City Of 1299 DIVISION ST DT 1.70 NR 83 Southlake, City Of 600 STATE ST SP1 3.73 NR 84 Strunck, Juergen F Etux Gisela 220 N CARROLL AVE DT 0.31 NR 85 Greenway-Southlake Office Prtn 1110 E SOUTHLAKE BLVD SP1 1.99 NR 86 Slts Land Lp 245 N CARROLL AVE DT 13.48 NR 87 Slts Grand Avenue Lp 1501 E SH 114 DT 0.27 NR 88 Southlake, City Of 1297 DIVISION ST DT 1.72 NR 89 Town Square Ventures Iv Lp 115 CENTRAL AVE DT 1.66 NR 90 Brownstone At Town Square Lp 351 CENTRAL AVE DT 4.31 NR 91 Town Square Ventures Iv Lp 1510 E SOUTHLAKE BLVD DT 0.92 NR 92 Excel Southlake Lp 400 S CARROLL AVE SP1 9.38 NR 93 Cambridge 114 Inc 1545 E SOUTHLAKE BLVD SP2 5.08 NR 94 Carroll/1709 Ltd 1451 E SOUTHLAKE BLVD SP2 8.93 NR 95 Cambridge 114 Inc 1555 E SOUTHLAKE BLVD SP2 3.06 NR 96 Mendez Ltd 240 N CARROLL AVE AG 2.91 NR 97 Strunck, Juergen F Etux Gisela 200 N CARROLL AVE AG 3.27 NR 98 Town Square Ventures Lp 140 STATE ST DT 3.28 NR 99 Town Square Ventures Lp 1200 E SOUTHLAKE BLVD DT 1.01 NR Responses- F- In Favor O- Onnosed To U- Undecided NR- No Resnons Notices Sent: Responses Received Case No. ZA15-015 Ninety-nine (99) One (1) in favor - see attached Attachment E Page 1 ou/ai;26•:$ 0� 17 = hq Notk#Icallon RewnEE Form ZAM0"! 6 l lla"ng Data: March E. Mal G at 8:30 PI Hale. Genevieve FMr John PO Box 921113 SouthlaK* Tk 79092 a 0"V 6o 1 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START QE THE SCIISDULEU PUKID HEAFUNG. -- - -96ing-the.cvufssr( ot,the propady. so not$d-abam. ". ._-- �nluyarof OP"d tv undecided abvvt (circle or undertlne ore) the proposed S13e01tfc Use Permit rsferenned above, Specs w cornimnts rwarding your p ltiorl Ignatura; Additional Signature: Data: C Jim Dabs; Printed Na me(s): _ .. Mua[ he pmperry a6naro whams neme(e) 94 w.-Mvd ak bop. 0h&ftmtA c SM% t W RMMn g nAAMM t. CrA form per properly. Phat,e Number (optional): Case No. Attachment E ZA15-015 Page 1 RESOLUTION NO. 15-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE SHOWCASE IN THE SQUARE ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED NEAR THE NORTHEAST CORNER OF THE INTERSECTION OF EAST SOUTHLAKE BOULEVARD AND NORTH CARROLL AVENUE, BEING DESCRIBED AS SOUTHLAKE TOWN SQUARE, PHASES I, II AND IV, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event has been requested by a person or corporation having a proprietary interest in the property zoned as "D7 Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event on property located near the northeast corner of the intersection of East Southlake Boulevard and North Carroll Avenue, being described as Southlake Town Square, Phases I, II and IV, an addition to the City of Southlake, Tarrant County, Texas, according to the plats recorded in Cabinet `A', Slides 4892, 4893, 10949-52 Plat Records, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Exhibit attached hereto and incorporated herein as Exhibit "B" and Case No. Attachment F ZA15-015 Page 1 providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS DAY OF MARCH, 2015. CITY OF SOUTHLAKE In ATTEST: Lori Payne, TRMC City Secretary John Terrell, Mayor Case No. Attachment F ZA15-015 Page 2 Reserved for approved documents Case No. Attachment F ZA15-015 Page 3