2014-12-10 CITY OF
SOU THLAKE
SOUTHLAKE LIBRARY BOARD MEETING: December 10, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4B
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores; Southlake Library
Board members, Christina Esparza, Kimberly Roberts, Cheri Ross
SOUTHLAKE LIBRARY BOARD ABSENT: Lori Burr, Ayako Miyazaki, Whitney
Johannessen
STAFF PRESENT: Cynthia Pfledderer, City Librarian, Maria Cameron, Librarian Adult
Services
OTHERS PRESENT: None.
1. CALL TO ORDER
Library Board Chair Flores called the meeting of the Southlake Library Board to
order at 6:06 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Flores read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 22, 2014 SOUTHLAKE
LIBRARY BOARD MEETING.
APPROVED
A motion was made to approve the minutes from the October 22, 2014 Southlake
Library Board meeting.
Motion: Ross
Second: Esparza
Ayes: Esparza, Flores, Roberts, and Ross
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 10, 2014 Southlake Library Board Meeting
Page 2 of 3
3. CONSIDER
3A. ELECTION OF OFFICERS: '
APPROVED
A motion was made to nominate Brenda Flores as Chair of the Southlake Library
Board.
Motion: Esparza
Second: Ross
Ayes: Esparza, Flores, Roberts, and Ross
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
A motion was made to nominate Lori Burr as Vice -Chair of the Southlake Library
Board.
Motion: Ross
Second: Esparza
Ayes: Esparza, Flores, Roberts, and Ross
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
4. REPORTS
4A. LIBRARIAN'S REPORT
1. BARNES AND NOBLE BOOK FAIR DONATION
City Librarian Pfledderer said that the Library received $399 from the Barnes and
Noble book fair and it will be used for the Summer Reading Club Program.
2. CITY COUNCIL APPROVAL OF COLLECTION DEVELOPMENT POLICY
City Librarian Pfledderer announced that the City Council approved the policy on
November 18, 2014 and provided each member with a copy. She said the policy
will allow Better World Books to handle our withdrawn materials. They will
provide the shipping materials, pay for the shipping and do the sales of the
materials. A monthly check is sent back to the City when it's $50 or more.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 10, 2014 Southlake Library Board Meeting
Page 3 of 3
3. UPGRADE SCHEDULE
3A. COMPUTERS
City Librarian Pfledderer discussed the Library's computer upgrades and invited
the members to check them out. She noted that 8 computers were replaced and
additional computers will be upgraded next year.
3B. POLARIS ILS
City Librarian Pfledderer discussed that the Polaris upgrade is scheduled for
February 5, 2015. She said that the auto -renew feature is a new feature that will
reduce late fees and will be a convenient benefit for customers.
4B. LIBRARY STATISTICS
City Librarian Pfledderer provided the Library statistics and is excited to get to
March so that the numbers can be more accurate from previous formulas that
were done. She reviewed the numbers and discussed the details of the statistics.
5. DISCUSSION
5A. HOLIDAY EVENTS
City Librarian Pfledderer discussed the upcoming events including the Grace can
donations which run through January 3 and are for patron's fines only. She said
DPS is accepting toys and food for the Christmas for Children Toy Drive. Also,
the Department is hosting Breakfast with Santa, holiday cookie decorating, and a
Peppermint Twist marionette performance in December.
6. PUBLIC FORUM — Chair Flores opened the public forum and asked for anyone
wishing to speak to come forward. There being no one wishing to speak, public
forum was closed.
7. ADJOURNMENT
The meeting was adjourned by Board Member Ross at 6:33 p.m.
Attest:
/2...trat, qh
Brenda Flores, Chair Cy t hia Pfled •- rer
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork