Item 6C13 CITY OF
SOUTHLAKE
Department of Planning & Development Services
STAFF REPORT
February 25, 2015
CASE NO: ZA15-008
PROJECT: Specific Use Permit for Country in the Square Mass Gathering Event
EXECUTIVE
SUMMARY: The City of Southlake Community Services Department is requesting approval
of a specific use permit to allow for a mass gathering event named Country in
the Square in celebration of the Academy of Country Music Awards being held
in Arlington, Texas. The mass gathering event is proposed to be held in
Southlake Town Square at 1400 Main Street, 1400 Fountain Place and 1400 E.
Southlake Boulevard, Southlake, Texas. SPIN Neighborhood # 8.
DETAILS: The City of Southlake Community Services Department is requesting approval
of a specific use permit to allow for a mass gathering event named Country in
the Square in celebration of the Academy of Country Music Awards being held
in Arlington, Texas the same weekend. The following is an overview of the
applicant's request:
• Event scheduled on Saturday, April 18, 2015 (3:00 PM to 11:00 PM)
• One-time event
• Live Country Music on a stage setup in front of Town Hall
• Four (4) anticipated country music bands
• Sale of alcohol & food concessions
• Set-up to be done the day before, street closures will begin at midnight
• On -site security and paramedics
• Local radio station 95.9 The Ranch
• Anticipated attendance of 5,000 people
• Directional and Information Signage
The applicant indicated at the Planning & Zoning Commission meeting on
February 19, 2015 that internal signage will be provided in Town Square and
promotional signs will be placed throughout the City utilizing the permanent City
event signs at key intersections. The Planning & Zoning Commission also
recommended placing the "Parking Signs" used during Home for the Holidays
throughout Town Square but was not made part of their approval motion.
A letter from the applicant can be found under Attachment `C' of this report with
additional information on the event.
ACTION NEEDED: 1) Conduct a Public Hearing
2) Consider Approval of Specific Use Permit Request
Case No.
ZA15-008
ATTACHMENTS: (A) Background Information
(B) Vicinity Map
(C) Support Information —Link to PowerPoint Presentation
(D) Surrounding Property Owners Map & Responses
(E) Resolution No. 15-014
STAFF CONTACT:
Case No.
ZA15-008
Daniel Cortez (817) 748-8070
Ashley Newhart (817) 748-8272
BACKGROUND INFORMATION
PROPERTY OWNER: City of Southlake
APPLICANT: City of Southlake — Community Services Department
PROPERTY SITUATION: 1400 Main St., 1400 Fountain PI. and 1400 E. Southlake Blvd.
LEGAL DESCRIPTION: Blocks 6, 7 and 8, Phase I, Southlake Town Square
LAND USE CATEGORY: Town Center
CURRENT ZONING: "D7 Downtown District
HISTORY: This is a first, one time event being held so there is no historical
information on this event in Southlake Town Square. However, other
mass gatherings are held in Town Square.
PLANNING & ZONING
COMMISSION: February 19, 2015; Approved (4-0) a mass gathering event for April 18,
2015 subject to staff report dated February 13, 2015.
STAFF COMMENTS: The Planning & Zoning Commission and City Council shall consider the
following in determining whether to grant a Specific Use Permit for a
mass gathering event according to the Comprehensive Zoning
Ordinance No. 480, Section 45.14c, as amended:
1. Whether there is convenient and safe access for the ingress and
egress of pedestrians and vehicular traffic;
2. Whether sufficient traffic control personnel is proposed to insure
safety to all members of the traveling public, including pedestrians,
along all public roadways in the proximity of the mass gathering
and/or along which the public is likely to travel to reach the mass
gathering areas shall be provided;
3. Whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary
facilities, and appurtenant equipment;
4. Whether sufficient illumination will be provided at night to protect the
safety of the persons assembled;
5. Whether adequate parking areas, including disabled persons'
parking spaces, shall be provided for persons arriving by vehicular
means. If the promoter proposes to utilize temporary off -site parking,
then the promoter the mass gathering event the off -site temporary
parking area will not be utilized for purposes other than the mass
gathering event; and
6. Whether adequate provisions have been made for food supply,
medical assistance, garbage disposal, water supply, parking,
sanitation and toilet facilities, vermin control, and safety.
Case No. Attachment A
ZA15-008 Pagel
The City Council may establish specific conditions depending upon the
nature of the proposed event and traffic, health and safety issues
according to Ordinance 480, Section 45.14.a, as amended.
The applicant is required to obtain all necessary permits regarding
qualifying tents and signage.
Due to the limited scope of the event no staff review summary has been
provided for this proposal.
Case No. Attachment A
ZA15-008 Page2
Vicinity Map
Country in the Square
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ZA15-008
Specific Use Permit
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Case No. Attachment B
ZA15-008 Page 1
Support Information
Daniel Cortez
Planning & Development Services
To whom it may concern,
The City of Southlake Community Services Department is pleased to bring Country Music to
Southlake Town Square on Saturday, April 18t". In celebration of the Academy of Country
Music Awards coming to Arlington that same weekend, we are hoping to provide our
community with good music, fun and entertainment. Please find the attached information for
our SUP for the event.
Event Information
This event will host 4 local and regional country music bands from 3:00 p.m. —11:00 p.m. on
Saturday, April 18th. Set up will begin in the afternoon on Friday, April 17. We will utilize Family
Park, Rustin Pavilion, State Street and Grande Street (South of Town Hall). Admission is free to
this event but food and beverage will be at a cost. Alcohol will also be for sale at this event.
Components of the Event
Entertainment—T he stage will be positioned in the street front of Town Hall facing the park.
Four country music bands will play throughout the event.
Alcohol- Due to alcohol sales, the park will be completely fenced off for security reasons. The
bar will be located in Rustin Pavilion and beer/wine booths will be located on Grande and State
Street. Alcohol will be sold by a contracted vendor responsible for permitting and licenses.
Concessions- Local restaurants will solicit specialties on Grande and State Street.
Anticipated Attendance- 5,000 people are expected at this event and we do not foresee any
parking issues due to past events. Portable restrooms and comfort stations will be available on
both sides of the park.
Please feel free to contact me with any questions.
Thank you,
Ashley Newhart
Recreation Coordinator
anewhartL@ci.southIake.tx.us
817-748-8272
Case No. Attachment C
ZA15-008 Page 1
Country in the Sauare
APRIL 18, 2015 3PM — 11 PM
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LEGEND
Barricades
Alcohol Sales
Food Vendors
Restrooms
Case No. Attachment C
ZA15-008 Page 2
Surrounding Property Owners
Country in the Square
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1.
Owner
Town Square Ventures Lp
Zoning
SP1
Address
331 N CARROLL AVE
Acreage
2.66
Response
NR
2.
United States Postal Service
SP1
300 STATE ST
2.97
NR
3.
Southlake, City Of
DT
351 STATE ST
1.97
NR
4.
Slts Grand Avenue II Lp
DT
1361 FEDERAL WAY
1.42
NR
5.
Slts Grand Avenue II Lp
DT
301 STATE ST
0.48
NR
6.
Slts Grand Avenue II Lp
DT
250 GRAND AVE
0.56
NR
7.
Slts Grand Avenue Lp
DT
1401 FEDERAL WAY
2.44
NR
8.
Southlake, City Of
DT
1451 FEDERAL WAY
1.37
NR
9.
Slts Grand Avenue Lp
DT
251 GRAND AVE
0.60
NR
10.
Town Square Ventures Lp
DT
1240 MAIN ST
4.08
NR
11.
Town Square Ventures Lp
DT
1400 CIVIC PL
0.75
NR
12.
Town Square Ventures Lp
DT
1422 MAIN ST
0.67
NR
13.
Town Square Ventures Lp
DT
1256 MAIN ST
0.67
NR
14.
Town Square Ventures Lp
DT
1200 MAIN ST
0.58
NR
15.
Southlake, City Of
DT
1400 MAIN ST
0.69
NR
16.
Brownstone At Town Square Lp
DT
198 SUMMIT AVE
0.16
NR
17.
Town Square Ventures Lp
DT
1460 MAIN ST
0.48
NR
18.
Town Square Ventures Lp
DT
1230 MAIN ST
0.28
NR
19.
Southlake, City Of
DT
1501 MAIN ST
2.07
NR
20.
Town Square Ventures Lp
DT
1429 MAIN ST
0.33
NR
21.
Town Square Ventures Lp
DT
141 GRAND AVE
3.62
NR
22.
Town Square Ventures Lp
DT
181 GRAND AVE
0.39
NR
23.
Southlake, City Of
DT
1400 FOUNTAIN PL
0.81
NR
Case No. Attachment D
ZA15-008 Page 1
24.
Town Square Ventures Lp
DT
180 STATE ST
0.42
NR
25.
Town Square Ventures Lp
DT
1235 MAIN ST
0.34
NR
26.
Town Square Ventures Lp
DT
115 GRAND AVE
0.38
NR
27.
Town Square Ventures Lp
DT
112 STATE ST
0.38
NR
28.
Southlake, City Of
DT
1400 E SOUTHLAKE BLVD
0.94
NR
29.
Town Square Ventures Lp
DT
1430 E SOUTHLAKE BLVD
0.27
NR
30.
Carroll/1709 Ltd
SP2
1201 E SOUTHLAKE BLVD
8.67
NR
31.
Southlake, City Of
DT
145 CENTRAL AVE
0.09
NR
32.
Slts Block 22 Lp
DT
125 CENTRAL AVE
0.40
NR
33.
Town Square Ventures Iv Lp
DT
1500 E SOUTHLAKE BLVD
0.28
NR
34.
Southlake, City Of
SP2
1401 E SOUTHLAKE BLVD
0.78
NR
35.
Carroll/1709 Ltd
SP2
1425 E SOUTHLAKE BLVD
7.38
NR
36.
Town Square Ventures Iv Lp
DT
115 CENTRAL AVE
1.66
NR
37.
Carroll/1709 Ltd
SP2
1451 E SOUTHLAKE BLVD
8.93
NR
38.
Town Square Ventures Lp
DT
140 STATE ST
3.28
NR
39.
Town Square Ventures Lp
DT
1200 E SOUTHLAKE BLVD
1.01
NR
Responses - F: In Favor O: Opposed To U: Undecided
Notices Sent
Responses Received:
Thirty -Nine (39)
None (0)
NR: No Response
Case No. Attachment D
ZA15-008 Page 2
RESOLUTION NO. 15-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR COUNTRY IN THE SQUARE ON
PROPERTY LOCATED AT 1400 MAIN STREET, 1400 FOUNTAIN
PLACE AND 1400 E. SOUTHLAKE BOULEVARD BEING LEGALLY
DESCRIBED AS BLOCKS 6, 7 AND 8, AND ADJACENT RIGHT-OF-
WAY, SOUTHLAKE TOWN SQUARE, PHASE I, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event for Country in the Square has
been requested by a person or corporation having a proprietary interest in the properties zoned as
"D7 Downtown District; and,
WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested
and situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for Country in the Square
on property located at 1400 Main Street, 1400 Fountain Place and 1400 E. Southlake Boulevard
being legally described as Blocks 6, 7 and 8, and adjacent right-of-way, Southlake Town Square,
Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in
Cabinet `A', Slide 4892, Plat Record, Tarrant County, Texas, more fully and completely described in
Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as
Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive
zoning ordinance and the restrictions set forth herein. The following specific requirements and special
Case No. Attachment E
ZA15-008 Page 1
conditions shall be applicable to the granting of this Specific Use Permit:
1)
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 3Id DAY OF MARCH, 2015.
go
ATTEST:
Lori Payne, TRMC
City Secretary
CITY OF SOUTHLAKE
John Terrell, Mayor
Case No. Attachment E
ZA15-008 Page 2
EXHIBIT "A"
Reserved for Metes and Bounds Description
Case No. Attachment E
ZA15-008 Page 3
EXHIBIT "B"
Reserved for Approved Site Plan
Case No. Attachment E
ZA15-008 Page 4