2014-12-09 Le CITY O F
SOUTHLAKE
Senior Advisory Commission Meeting:
December 9, 2014
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge
Kyle; SAC members, Jean Boland, David Baltimore, Beverly Blake, Bernice McCauley,
Barbara Pappy (Alternate 1)
Commission Members Absent: None
Staff Members Present: Director of Community Services Chris Tribble; Steve Moore,
Recreation Superintendent; Soheila Phelps, Senior Services Coordinator; and
Communications & Website Manager Pilar Schank
Guests: None
Liaisons: CARS Representative Brighton Greene; MMOW Executive Director Mary King
Public Forum: None
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order at
1:03 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 11, 2014 REGULAR
SENIOR ADVISORY COMMISSION.
APPROVED
A motion was made to approve the November 11, 2014 meeting minutes.
Motion: Kyle
Second: Blake
Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 8 -0
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the December 9, 2014
Page 2 of 4
Motion Carried.
3. DISCUSSION
A Cost Recovery Policy will be presented at the February SAC meeting.
3A. GUEST PRESENTERS
The following options for guest speakers were suggested.
Guest Speaker Meeting Topic
Mayor John Terrell March or April SAC Outgoing / SAC appreciation
New Council Members Future SAC meetings SAC to determine
Fire Chief Mike Starr Future Senior Fire /Rescue Issues
Congregate meeting
Chief Financial Officer Future SAC meeting The Marq - Southlake
financing and cost
SYAC members May Joint *SYAC /SAC SAC to determine
*SYAC doesn't meet during summer
4. REPORTS
4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank presented the City Manager's
Report and responded to questions. The City will host the Community Engagement
Committee Mobility Forum and The Marq - Southlake meetings in December.
Director Tribble presented an update on construction of the community recreation
center and distributed aerial photos showing the progress to date. Construction is on
schedule and it is anticipated to be substantially complete in September 2015.
Weekly updates are available online at www.cityofsouthlake.tx.us
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King presented the MMOW monthly report and
upcoming events and programs. Ms. King was available to answer questions.
4C. CALL A RIDE SOUTHLAKE
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the December 9, 2014
Page 3 of 4
CARS representative Brighton Greene distributed the CARS monthly participation trip
report and summarized the ride fluctuations and statistics during November and
December. Mr. Greene was available to answer questions.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on upcoming holiday events
and programs at the Center. Members were informed about a prescription drug bag
advertising campaign with Southlake Kroger and also a new exercise program to be
launched in January. Ms. Phelps was available to answer questions.
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Secretary Nancy Sporn reported on SSFI fundraising
efforts including seeking grants for overnight field trips. New officers have been
elected for SSFI and they are: Suzanne Van Dusen, President; David Baltimore,
Treasurer; and Nancy Sporn, Secretary. Ms. Sporn was available to answer
questions.
5. PUBLIC FORUM
Chairman Sporn acknowledged the public forum. There being no one wishing to
speak, Chairman Sporn proceeded to the next agenda item.
Members discussed the senior name badges and how they are used to obtain an
accurate audit of participation at the center. Members feel the print is too small on the
badges.
6. CONSIDER
6A. ELECTION OF OFFICERS
Chair Sporn presented information concerning election of officers. The Commission
discussed the language in the Bylaws and agreed to appoint Charlie Boyd, David
Baltimore and Jean Boland to a subcommittee to further investigate the SAC Bylaws
and propose a recommendation to rectify the language concerning term of officers
and timing of election thereof.
WITHDRAWN
A motion was made to keep the same officers as is with Nancy Sporn, chair; Charlie
Boyd, vice chair; and Marge Kyle, secretary.
Following further discussion, SAC member Blake withdrew the motion.
Motion: Blake
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the December 9, 2014
Page 4 of 4
Motion was withdrawn.
APPROVED
A motion was made to table further discussion until the appointed subcommittee can
make a recommendation of proper wording for the Bylaws.
Motion: Baltimore
Second: Sporn
Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 8 -0
Motion Carried.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 2:30 p.m.
Motion: Boyd
Second: Baltimore
Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays: None
Abstention None
Vote: 8 -0
Motion Carried.
41111 „ Ar o
Nancy Sp• n, h.fr Steve Moore, Recreation Superintendent
Community Services
A tape and digital recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity • Innovation ♦ Accountability • Commitment to Excellence • Teamwork
CITY OF Senior Advisory Commission Sign -in Sheet
SOUTHLAKE Dec 9, 2014 .m
Senior Center — 3Q-7" • ar ood ' r
David Baltimore (Place 4)
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Beverly Blake (Place 6) ' _ - - _ •
Jean Boland (Place 1) _ /2 di d.
Charles Boyd (Place 3), V -Chair ak`? -�
Marge Kyle (Place 7), Secretary
Bernice McCauley (Place 2) /_ /
Barbara Pappy (Alt 1)
Nancy Sporn (Place 5), Chair < . __,✓ ,�
Vacant (Alt 2)
STAFF
Chris Tribble 41(7
Kate Meacham
Steve Moore
Soheila Phelps .�G ��
Pilar Schank / L
Ryan McGrail
Cassie Tucker
GUESTS
Brighton Greene (CARS) e
Eric Phelps (CARS)
Mary King (MMOW) fL�i_i.di.►
Milton Blake