2015-01-07 CEC Minutes CITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: JANUARY 7TH,
2015
LOCATION: Southlake Town Square
Southlake, Texas 76092
TIME: 5:30 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 - Sherry Berman
Place 2 - Craig Rothmeier, Chair
Place 3 - Randy Robbins
Place 4 - Ben Siebach, Vice -Chair
Place 5 - David Alexander, Secretary
Place 6 - Bobbie Heller
COMMITTEE MEMBERS NOT
PRESENT:
Place 7 - Monique Schill
STAFF PRESENT:
Ben Thatcher
CITY COUNCIL MEMBERS PRESENT:
Carolyn Morris
OTHERS PRESENT:
REGULAR AGENDA
1. Meeting called to order by Craig Rothmeier at 5:31
2. Approve December 3 2014 CEC meeting minutes. Bobbie Heller made a
motion to approve. Second by Ben Siebach. Approved 5 -0
Meeting Minutes: Community Engagement Committee Meeting — January 7th, 2015
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3. Discuss outcome of the Expanding Mobility town hall forum and future forum
topics. Ben Thatcher discussed notes from the forum, and a possible future
forum regarding water usage. Ben asked the committee members to provide
some guidance at the February meeting about the scope and framework of a
water forum (What would residents want to know regarding water, and what
structure would the meeting take. [CMA, Wiseguys]? Should we have a formal
presentation, then an optional training session)?
4. Discuss social media ambassador initiative. Ben Thatcher briefed the committee
on a proposal from the City Manager for CEC members to help expand social
media subscribers. Ben will ask Pilar to put a list of City sponsored social media
sites together for CEC members.
5. Subcommittee Reports:
a. Marketing — Bobbie Heller discussed some ideas that were discussed with
Pilar. The subcommittee will work with Pilar to provide a mockup business
card for the CEC by the February meeting.
b. Meeting Procedures — David Alexander discussed the improved SPIN
meeting handout. It was suggested that the addition of developer contact
information for each agenda item should also be included in the handout.
David agreed to work with Jerod to add that. David is also working on a
notes sheet for the SPIN meeting moderator and a closing slide with
contact data.
c. Metrics - Ben Siebach presented the metrics. Ben Thatcher will proceed
with city staff to add them to the annual plan and work toward
implementation.
6. Discuss annual CEC plan and metrics. Ben Thatcher presented a proposed
outline for the annual plan and asked the committee to provide additional
comments in the next few weeks. His intent is to have a draft plan built around
this outline for the committee's consideration for the February meeting.
7. Discuss SPIN meeting assignments for 2015. Members need to communicate
any conflicts to Pilar. The goal is for the primary and backup member to attend
the SPIN meeting they are assigned to.
Meeting Adjourned at 6:55
ATTEST:
David Alex der, Secretary
Meeting Minutes: Community Engagement Committee Meeting — January 7th, 2015
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