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Item 4J
CITY OF SOUTHLAKE MEMORANDUM January 27, 2015 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services 4J-1 SUBJECT: Approve Additional Services with O'Donnell's Landscape Services Inc., for Town Square Landscape Enhancements in an amount not to exceed $200,000 Action Requested: City Council approval of additional services with O'Donnell's Landscape Services, Inc., for Town Square Landscape Enhancements in an amount not to exceed $200,000. Background Information: During the FY 2015 budget process, funding in the amount of $200,000 was approved in the Strategic Initiatives Fund for landscape enhancements throughout Town Square. The funding will be used to continue the Town Square Landscape Enhancements Project that was originally approved in FY 2014. A contract was awarded to O'Donnell's Landscape Services, Inc. in October 2014 for landscape services in Town Square. Improvements within the Town Square Landscape Enhancements Project will be included as an additional service to O'Donnell's contract. Competitive bid requirements have been met since the current contract with O'Donnell's includes all landscape services in Town Square. Since the total cost of improvements exceeds $50,000, City Council approval is required. A copy of the approved contract with O'Donnell's Landscape Services, Inc. is included in the packet. In FY 2014 enhancements were made to the landscape beds along State Street and Grand Avenue from 1709 to Civic Place and along Main Street from Carroll Avenue to Central Avenue. Proposed improvements this year include removal and replacement of diseased roses around Rustin City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager City Council Meeting Date — February 3, 2015 Page 2 of 2 4J -2 Park pond and the removal and enhancements to landscape beds throughout Town Square as funding allows. Financial Considerations: Funding in the amount of $200,000 was approved in the FY 2015 Strategic Initiatives Fund for landscape enhancements throughout Town Square Strategic Link: This request is linked to the City's Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests and Invest to Provide and Maintain High Quality Public Assets. Citizen Input/ Board Review: City Council awarded a contract to O'Donnell's Landscape Services, Inc. in October 2014 for landscape services in Town Square. Legal Review: Not Applicable. Alternatives: Alternatives may include the following: • City Council approve as presented • City Council approve with input as desired • City Council decision not to approve Supporting Documents: Supporting documents include the following: • Contract with O'Donnell's Landscape Services, Inc. Staff Recommendation: Approve additional services with O'Donnell's Landscape Services, Inc., for Town Square Landscape Enhancements in an amount not to exceed $200,000. City of South/ake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOtffH1AECE 4J - 3 19 September 2, 2014 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Contract Extension Notification for Landscape Services for City of Southlake RFB1 I01B540NIR110004 Dear Mr. O'Donnell, The City of Southlake is extending the contract, pending City Council approval, for Landscape Services for City of Southlake RFBI 10IB540NIRI 10004 for Fiscal Year 2015. This extension shall become effective January 1, 2015 pending City Council approval (CC Award date —) and shall continue in full force based on the terms and conditions of the initial award. At this renewal, Group One Town Square is being assigned to your company as the Secondary Awarded Vendor. Your company has accepted this assignment and has requested a four percent (4%) increase in your originally submitted pricing for Group 1. You have indicated your company would not be requesting an increase at this renewal for your other awarded locations. This renewal and increase request for Group 1 has been approved. Updated pricing for Group 1 is included. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager, CP , CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 Attest: Fax: 817-748-8048 Contract and Award Accepted: Signed: Mayor John Terrell City of Southlake Date: Lori Payne, TRNIC City Secretary Approved as to Form and Legality: City Attorney 4J - 4 Y September 1, 2014 City of Southlake Mr. Michael Reasoner Community Services Southlake, Texas 76092 Re: Grounds Maintenance for City of Southlake - RFS11018540MR110004 Dear Mr. Reasoner: O'DonneIrs Landscape Services, Inc. (OLS, Inc.) has enjoyed and more importantly, appreciated the business relationship with the City of Southlake. We are eager to continue providing our services and look forward to growing our business today and into the future. Our Learn is very excited to finally have the opportunity to provide our award winning services for Southlake Town Square in 2015. As you know, O'Donnell's proposed our services on this portion of the RF61101 B540MR110004 hack in early 2011 but unfortunately the services were awarded to a higher priced vendor. Per our meeting last week, please know that O'Donnell's would very much like to provide our services and graciously requeat an increase of up to 40/6 from our 2011 proposed prices. I believe this increase will still keep your spend signlfirantly lower than your current vendor for this portion of the above referenced RF13 and be in line with the Consumer Price Index Increases over the past four years. Again, we appreciate our business relationship with the City of Southlake and look forward to many more years of providing our landscaping services. Please feel free to contact me if you have any questions or comments. Sincerely, 7�i� Scott E , O'Donnell Owner 2140 ]E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 81?.562 A498 Merz•o: 472.424.3723 Fax: 817.562.4981 i,w4nu.odonnellslandscap,-.com PRICING UPDATE FOR GROUP 1 ITEMS ONLY GROUP 1 FINISH MOWING AND LANDSCAPE SERVICES FOR TOWN SQUARE O'Donnell's Original Cost Estimated Quantity 2014-2015 Cost Total Estimated Cost Percentage Increase Item 1. RUSTIN PARK MOWING SERVICES $ 70.00 48 $ 72.80 $ 3,494.40 4.00% LANDSCAPE SERVICES $ 30.00 48 $ 31.200$2,3496.616 4.00% Item 2. MOWING SERVICES $ 48A0 48 $ 49.92 4,00% LANDSCAPE SERVICES $ 20.00 48 $ 20.80 $ 998.40 4.00% Item 3. CENTRAL PARK MOWING SERVICES $ 44.00 48 $ 45.76 $ 2,196,48 4.00% LANDSCAPE SERVICES $ 30.00 48 $ 31.20 $ 1,497.60 4.00% Item 4. 1T09 RIGHT OF WAY FROM CARROLL AVE TO 1600 E. FM 1709 MOWING SERVICES $ 65.00 48 $ 67.60 $ 3,244.80 4.00% LANDSCAPE SERVICES $ 15.00 48 $ 15.60 $ 748.80 4.00% Item 5. SUMMIT PARK MOWING SERVICES $ 80.00 48 $ 83.20 $ 3,993.60 4.00% LANDSCAPE SERVICES $ 20.00 48 $ 20.80 $ 998.40 4.00% Item 6. FRANK CORNISH PAR LANDSCAPE SERVICES $ 20.00 48 $ 20.80 $ 998.40 4.00% Item 7. MC PHERSON PARK MOWING SERVICES $ 65.00 48 $ 67.60 $ 3,244.80 4.00% LANDSCAPE SERVICES $ 20.00 48 $ 20.80 $ 998.40 4.00% Item 8. DIPS HEADQUARTERS MOWING SERVICES $ 55.00 48 $ 57.20 $ 2,745.60 4.00% LANDSCAPE SERVICES $ 20.00 48 $ 20,80 $ 998,40 4.00% Item B. JOWN HALL LANDSCAPE SERVICES $ 30.00 48 $ 31.20 $ 1,497.60 4.00% Item 10. TREE WELLS ON ANY NAMED STREET WITHIN TOWN SQUARE LANDSCAPE SERVICES $ 50.00 48 $ 52.00 $ 2,496.00 4.00% Item 11. CARROLL AVE RIGHT OF WAY AND MEDIANS FROM SH114 TO FM 1709 MOWING SERVICES $ 33.00 48 $ 34.32 1 $ 1,647.36 1 4.00% LANDSCAPE SERVICES Is 15.001 48 Is 15.60 $ 748.80 14.00% Iw1.i ADDITIONAL ITEMS UPDATED PRICING FOR GROUP 1 SERVICES ONLY Item 97, MONTHLY WALK-THROUGH OF TOWN SQUARE AREAS $ 60.00 12 $ 62.40 $ 748.80 4.00% Item 98. LICENSED IRRIGATOR PER HR. 1 $ 65.00 As Re uested $ 67.60 4.00% Item 99. IRRIGATION TECH PER HR. $ 32.0o As Requested $ 33.28 4.00% Item 100. IRRIGATION HELPER PER HR. $ 25.00 As Requested $ 26.00 4.00% Item 101. TRIP CHARGE OR FEE TO ADJUST IRRIGATION OR OTHER REPAIR SERVICES $ 10.00 As Requested $ 10.40 4.00% Item 104. PROVIDE COMMON BERMUDA SOD AND INSTALLATION TO INCLUDE ALL REQUIRED SERVICES PER SQ. FT. $ 7.00 As Requested $ 7.28 4.00% Item 105. PROVIDE AND APPLY NO -FLOAT MULCH AS REQUIRED / REQUESTED $ 1.65 As Requested $ 1.72 4.00% Item 106. COLOR CHANGE OUT OF FLOWER BEDS PER PROVIDED FLAT PRICE BASED ON A 4"POT PLANT SIZE PER SCOPE OF SERVICES $ 19.80 As Requested $ 20.59 4.00% Item 107. RYE GRASS OVER -SEEDING. PRICING PER POUND OF SEED APPLIED TO INCLUDE ALL RELATED CHARGES $ 3.00 As Requested $ 3.12 4.00% Item 108. FERTILIZER APPLICATION PER SQ.FT.OF CHEMICAL APPLIED LABOR COS $ 0.001 $ 0.0D104 4.00% Item 110. PESTICIDE OR HERBICIDE APPLICATION PER UNIT OF MEASURE OF CHEMICAL APPLIED LABOR COS $ 0.002 $ 0.00208 4.00% Item 112. CORE AERATION OF TURF PER SCOPE OF SERVICES PER SQ. FT. $ o.oa1 As Requested $ 0.00104 4.00% Item 117. TREE. BUSH OR HEDGE PLANTING SERVICES. LABOR COST PER HR. $ 26.00 As Re uested $ 27.04 1 4.004o ORIGINAL DQPPMF;NT c. c+ CIZ:6N F SOOOTMHLL�AKE Council ActioOrd./Res. No. Date Approved I 1-05 -9013_ _. October 21, 2013 O'Donnell's Landscape Svcs. Inc. PO Box 916072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Contract Extension Notification for Landscape Services for City of Southlake RFB 1101 B540MRI 10004 Dear Mr. O'Donnell, The City of Southlake is extending the contract, pending City Council approval, for Landscape Services for City of Southlake RFB 1101B540MR110004, copy included for Fiscal Year 2014. This extension shall become effective January 1, 2014 pending City Council approval (CC Award date 11-US -Zoib) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. You have indicated your company would not be requesting an increase at this renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to one (I) more one (1) year annual renewals. City Contact: MIKE REASONER 8I7-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email accounts ap yable_�ci.southlake.tx.u_ s Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager, C O, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tsli fkq&i.southlake.tx.us Fax: 817-748-8048 Contract and Award Accepted. Signe : Mayor John Terrell City of Southlake Date:��- Attest: W 0 Alicia Richardson, City Secretary MCr'•-•. va•'�p A veWstrm Le ty City Attorney id21ft3�� r�-�* ,�v= Ci.saAfYaleb=Mail -FVACW&IdRsnad © C.7CXJ ! r 1L AKE Fwd: Contract Renewal Mike <mreasoner@ci.southlake.tx.us> Mon. Oct 21, 2013 at 8:39 AM To: Timothy Slifka <tslifka@ci.southlake.tx.us>, Dane Kielich <dkielich@ci.soutHake.tx.us> Mike Reasoner Begin forwarded message: From: "Scott O'Donnell" <scottod@teamols.com> Date: October 21, 2013, 8:04:37 AM CDT To: "Michael Reasoner"' <mraasoner@ci.southlake.tx.us> Subject: RE. Contract Renewal Mike, Please allow this communication to serve as O'Donnell's desire to renew our landscape contract at no price change from last year. Thanks, Scott E. O'Donnell Owner Mpsl mail.poople.cwftdlluiMm2MlrcldcW8Ck 8 WwAFpomwclFlrftd4F 14t V3 IIY21113 4J-9 CixaMale.4wa Mal - Fwd: Cantrat:t Reaaxal O'Donnell's landscape Services, Inc. 855.TEAMOLS.COM www.teamols.com scottod@teamols.com From Michael Reasoner[mailto:mreasoner@ci.southlake.bLus] Sent: Sunday, October 20, 2013 9:40 PM To: Scott ODonnell Subject, Contract Renewal SCUM I haven't heard back if O'Donnell% would like to renew the landscape contract for next year. Please let me know as soon as possible I need to get it on the council agenda. Thanks -Mike Timothy Slifka <tslitka@ci.southlake.tx.us> To: Mike <mrmsoner@ci.southiake.tx.us? Cc: Dave Kielich adklellch@ci.southlake.tx.us> Thanks Mikel 1 down and 2 to gol [quoted text hidden] Timothy Slifka CPPO, CPPB Purchasing Manager Mon, Oct 21. 2013 at 9:21 AM ht�C:lhral.paogle.mrYmeirhiRYhi=26iIF7dt978�Ib96MewGpl3seerd>=inhm8df>=141d 709e98C 2G 4J - 10 IM13 Cl .bcua Mail - Fxd: Contract RenrAd City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8048 Fax islilkaQci.southlake.tx.us www.cityofsoulhiake.com Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. City Staff Survey and Internal Bid Survey Vendor Survey tmpsJrmait.gnogle.eoimneluular'�i=2e�ilF1ao47E0MeaJarFpdsearel�i,�6mau�'Is1b 3rs ORIGINAL U4gNT C ITYY9F SD A E �� l�E Cou:;cif Action: N Ord./Res. No. DateApproved I (- - I -1, October 17, 2012 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option to Extend Notification for RFB1 10IB540MRI 10004 Landscape Services for City of Southlake Dear Mr. O'Donnell, The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFBI 101 B540MRI 10004 Landscape Services for City of Southlake, copy included for Fiscal Year 2013. This extension shall become effective January 1, 2013 and after City Council approval (CC Award date ! t"Li Zl and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You have indicated your company would not be requesting an increase at this renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal, and is eligible for up to two (2) more one (1) year annual renewals. City Contact: MIKE REASONER 817-748-8603 Send at] billing to: City of Southlake 1400 Main Street Suite 440, Accounts Payable Southlake, TX 76092 or via email acc:ount5payabler'•ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Q Manager, PB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslitkaa.ci.soutW*e.tx.us Attest: Phone: 817-748-8312 Fa7:: 817-748-8048 Contract and Award Accepted: Signed: (ZWQ�0. Mayor John T ell City ofSouthlake le' Date Nd�'w`�-N 1400 Main Street, Suite 440 V Alicia Richardson, City Secretary � a ` •1�Mi � i Approved as t Leg ,ty: ity Attorney t/ Southlake, Texas 76092 RE: Contract Renewal Scott ODonnell <scottod@teamols.com> Reply -To: scottod@teamols.com To: Michael Reasoner <mreasoner@ci.southlake.tx.us> Cc: Timothy Slifka <tslifka@ci.south1ake.tx.us> Mr. Reasoner, Please accept this email as my notice that 1 do intend on renewing the contract for next year and that I do not anticipate an increase. Please feel free to contact me if you have any questions. Thank you, Scott E. O'Donnell Owner www.teamols.com O - 817.562.4498 O - 972.424,3723 F - 817.562.4981 —Original Message — From: Michael Reasoner€malito:mreasoner@ci.southlake.tx.us] Sent: Sunday, October 07, 2012 9:03 PM To: Scott ODonneil Subject: Contract Renewal Dear Mr. O'Donnell, I'm working on the renewals for your contract next year, and I need to know if you intend on renewing and do you anticipate an increase. Please let me know. Thank You Mike Reasoner 4J - 12 Wed, Oct 24, 2012 at 8.19 AM ORIGINAL DOCUMENT <; CITY OF SO4D"Kf SOLITHLAKE Council Action: 6)N Ord./Res. No._ 91 Date Approved %--f k °- t x- June 19, 2012 Mr. Scott O'Donnell O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Subject: Amendment # 3 for RFB1101B540MR110004 Provide Landscape Services Dear Mr. O'Donnell: The City of Southlake's request for bids number RFB1101B540MR110004 Provide Landscape Services for City of Southlake contract requests the following: Add the following service areas; a. Right of Way (ROW) mowing rough cut North and South sides of 1200 East Kirkwood Blvd, to 1400 East Kirkwood Blvd., two hundred two dollars and fifty cents ($202.50) per occurrence. b. Mow/Landscape Services on Northwest corner and all medians 1200 East Kirkwood Blvd. to 1500 East Kirkwood Blvd., one hundred twenty three dollars ($123.00) per occurrence. These areas require finish cut and landscape services. c. Irrigation inspection of turf on Northwest corner and all medians 1200 East Kirkwood Blvd. to 1500 East Kirkwood Blvd., ninety six dollars ($96.00) per occurrence. d. Rough cut mowing services for Northeast corner 160 East Dove Rd., eighty five dollars ($85.00) per occurrence. 2. No other changes are requested. R I� Sharen Jackson Director of Finance, City of Southlake By signing the amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing both copies and returning one signed original amendment to: City of Southlake Finance Department 1400 Main Street Suite 440 Southlake, Texas 76092-Agewjon Tim Slifka. Signe Printed Name: 5" 1--- c1 �C� 'Lo n , o-i I Title: 0,,., �-r Company Name: C) L 9, it e. Dated: 1� I I Ot I I2 CITY OF SOUTHLAKE, TEXAS It, Please call 817-748-8312 with any questions. Brandon Bledsoe Sincerely, Tim Slifka Purchasing Manager, CPPB tslifka@ci.southlake.tx.us Fax: 817-748-8048 APPROVED AS TO FORM AND CONTENT: Mayor Pro Tern ATTEST:. M u. Alicia Rich ORIGINAL DOC E T CITY OF SOU=?4 �Courlcil Action: N Ord.. No. Date Approved l' �Tr 1 a ° 1 t October 19, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'Donnell Subject: Option. to Extend Notification for RFB 1101B540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, The City of Southlake is providing notification they intend to extend the contract, pending City Council approval, resulting from your RFB110IB540MRI 10004 Landscape Services for City of Southlake, copy included for Fiscal Year 2012. This extension shall become effective January 1, 2012 and after City Council approval (CC Award date IA-6-11 ) and shall continue in full force based on the terms and conditions of the initial award. Additionally as a condition of contract renewal a price adjustment may be requested by the vendor and considered by the City. In support of a price adjustment, vendor may submit documentation as to the need of the price adjustment. Requests for price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. You indicated in your original submitted bid document your company would not be requesting an increase at this first renewal and as such, all pricing, terms and conditions of the original contract shall remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted— such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal City Contact: MIKE REASONER 817-748-8603 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Charges: The City of Southlakc is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. S' el Tim Sli�lk�. Purchasing Manager, PB City of Southlake Renewal Appro Date 1400 Main Street, Suite 440 John Terrell p�' .0UT�l.46r Ir, Southlake, Texas 76092 Mayor, City of Sq'ffQ (ie . k ; _' ''•. ems tslifkaAci.southlake.tx.us Phone / Fax: 817.748.8312 / 817.748.8048 wU ' ,';.licia Richardson, 1400 Main Street, Suite 440 Southlake Texas• 9$ec r,���''�• =r`a} * �c •• �.•''�,; eta •'ImrLrid-: �/ 4J - 15 Finance Department O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Re: Correction to R)FB 1 i 0113540MR110004 Landscape Services for City of Southlake Dear Mr. O'Donnell, This letter is to document the correction of Request for Bid document number RFBi 10IB540MRI 10004 Landscape Services for City of Southlake. During the contract renewal process it was discovered the incorrect document number was used during the initial award process. This error has been corrected internally and the correct RFB number is reflected on the renewal documents. If you have any questions, please call. Sincerely, Tim Slifka Purchasing Manager, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 817-748-8312 tsliflca@ci.southlake.tx.us 1400 Main Street Suite 440, Southlake, TX 76092, (817) 748-8345 ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action: Y 1e) Crd.1R s,� Date Approved November 14, 2011 O'Donnell's Landscape Svcs. Inc. PO Box 96072 Southlake, Texas 76092 Attn: Mr. Scott O'DonneIl Subject: RFB10l 1B54ODKI00027 Provide Landscape Services for City of Southlake Dear Mr. O'Donnell: The City of Southlake's request for bid number RFB 1011B540DK100027 Provide Landscape Services for City of Southlake contract requests the following: 1_ Add Right of Way (ROW) services for the following locations; a. Lilac Lane ROW located at 150 - 240 East Lilac Lane, fifty dollars ($50.00) per occurrence. b. Primrose Lane ROW located at 1000 - 1100 East Primrose Lane, sixty two dollars ($62.00) per occurrence. 2. No other changes are requested. &wd� Sharen Jac n Director of Finance, City of Southlake BY SIGNING THE AMENDMENT, VENDOR IS ACKNOWLEDGING AND AGREEING TO THE ADDITIONS MADE TO THE TERMS AND CONDITIONS AS STATED IN THE EXISTING CONTRACT. VENDOR MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT BY SIGNING BOTH COPIES AND RETURNING ONE SIGNED ORIGINAL AMENDMENT TO THE ADDRESS BELOW_ City of Southlake Finance department 1400 Main Street, Suite 440 Southlake, Texas 76092 Attn: Tim Slifka, CPPB SIGNED: PRINTED NAME: TITLE: COMPANY NAME: DATED: -- 4J - 17 Thank you for your immediate attention to this amendment for this contract. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci-southlakc.tx.us Phone / Fax: 817-748-9312 / 817-748-8048 4J - 18 SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUTHLAKE March 2011 Coumll Action: 6) N Ord./Res. No. O'Dannellll's Landscape Svcs. Inc. Date Approved flhech 9 o7Uj PO Box 96072 Southlake, Texas 76092 ATTN: Mr. Scott O'Donnell Subject: RFB1011B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE Dear Mr. Bell: The City of Southlake is pleased to inform you that O'Donnell's Landscape Svcs. Inc. of Southlake, Texas is one of three (3) vendors being awarded "RFB1 D11 B540DK100027 PROVIDE LANDSCAPE SERVICES FOR CITY OF SOUTHLAKE" The award and this agreement are based on your bid to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on MARCH 201111. The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded Groups 2, 3, 4, 6 and 7 as Primary award and Groups 1 and 5 as an Alternate award. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract is as follows: Effective start date is April 7, 2011 through December 3 2011 and is eligible for up to four (4) one (1) year annual renewals beginning on January 1, 2012. City Contact: DAVE KIELICH 817-748-8107 orTRAVIS EDWARDS 817-748-8034 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 Other Changes: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents_ No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817.748.8312 with any questions. Sincerely, Tim Slifka Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 ts1ifka(@ci.southlake.tx.us Phone / Fax: 817.748.8312 1817.748.8048 Contract a Accepted: Signed: Mayor John Terrell DATE:_ _LW ,21 1400 Main Street, Suite 440 Southlake, Texas 76092 4J - 19 FtEcENM Appendix B — Bid Document I.rR 2 1 -: Sab=*W (To jMXrujbw validity of W) B I� thraogh , >amt be md.ied tre hid sabaittal. �1' �1 rr +a� l:i�� 43KTR — " (page _�3) Caaffict of bterot Farm mod be lici.aaa is the bid .aboittai a . S+! Qw� wrs I learned of tide Request for Side by the followi"g melans: ❑ 'Newspaper Advatimnent City E-mail Notification n raid rall to City 4J - 20 COVED FROM PRICiW SC UMUI . L- 9m # M io being removed $qm 9ni W bid. A awhact mmdmcnt steed be cramd tD add d its Lxatiarf to aalarded vrmdm contact, Pa type of nowiag undim rogoard, Dote area bu cow c ?wb=t ooa Nrriom 34. BICENTRNNLiLL PARS Ail MONAL / E[PANWN AREA map 32 38 Mowmg Smvn= Per swX of &rvioes $ 38 1 Ladepw 3wvx= Per of _Seam S S IN TM SUBI UMM OF EM BID, BIDDER MUST AMOVAEMM RECE]Fr OF = ADDE D1.5k BIDDER SHALL AMOWUUM = ADDENDUM BY SJUNWO AND RSl'[1RNIN , ONE COPY OF Tm NOTICE Wm THUR BID. SIGNHDDAT1ID: COI►eM Y NAME: �N �+1 E S -�F4.� Scyar ( �L tis_`1 Lc t UIX. C ttlSq!'y31P • �l�iINJ11M107f • WAi&& tut Sde *0 a ft#*bl� le1lS''7W P7.74=2 An BMWWORMAaft km-'jft 4J-21 PIMLOMI: l 1 1 V:I rl' •�� V W 'i r r ' .11. : 11 : ,, OC41 ! ' :11 ci: .ioo;(I r ' :Ikli�l':AO i� ii,I :1 it t; QNYXI pl:'1 r , i• ►r ' r •1 r r �: � rr:�t• : ii, P1"Qi�l:1 H. � � � DATED: Z12 Z 1 if"" COWANY NAMB: L7grd r - rmwftwoM • AWACLkS 9 S1:5P44V • W.-AR TQo1B7d W 817. M AlEEOA#AkffldWwACdM 4J - 22 Appmdhr B — Bld Document (a.n --d) L REDUCED BID INF RMATIO nv ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND To BE E1rALUA?ED FOR A CONTRACT AWARD By THE CIT'f, BIDDER MUST SUBMIT ALL OF TBE FOLLOI i'iNG flVFI0RX47TON: 1. Proposed Products and/or Services A. Product or Saner pawmum: Bidders should utilize this section to describe the technical aspects, copmbiliU016 fcepues and opus of the service cIr product awyor service proposed m accordance with the required Scope of Ser nm as identified in Appendix A. Prmotional literature, brochures, or other technical won UIRY be used. B AddtiMW HIdM Deaeripns: Bidders should also include m this Sew a detailed man of what additional hardware and/or software, if any, would be required by the City m order to fully atIlim the goods and/or servum proposed. C. MSWW Safa Dal Sheets D If applicable, the mwcam Url Bidder shall provide the City with applicable MSM docmentation as required by applicable laves and regulations. D, Quaradm and W : Each Bidder &hail submit a complete copy of any warranties or guamntem provided by the mar or Bidder with the Bid suimtifte l E. Project JDch Date; Bidder must pmvuk a project Whedule noting all projected completion dates far segments of the Project, from startup to completion ad all delivery dates for goods covered by the RFB. The Bid Document must Show the mmiber of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of PrePostd Products md/or Services A. Pricing Pricing shall reflect the full Scope of Services defined herein, inclusive of all associate cost for delivery, labor, insurance, w-cs, overhead, and profit. B. Schedule of kfid= Bidder shall quote Unit Pricing in accordaace with the i m&M listing of products or oomtract segments stated in the Scope of Services and using the following format: Mowing and Lar scapiug Servicea 48 m0wim Services Per 48 Services Per Cky ofSouMske_ RFB1101BMOAMl'DM Services i $ 10~ V5N, $ 3�3loD Page 15 of 44 4J - 23 2. FANMY PARK 1 48 mowmg Se d(= Per Seme of sexv:ices $ `��+ $ Z ACM 48 Services Per Segm of Services S Z $ cl%60- 3. CENTRAL PARK NhT 1 48 muwing Services Per Lon of services $ to l r $ -L e t I Z� 48 Ludscme Services Per Scom of savior -S 30— $ 4. 1709 RIGgT OF WAY FROM CARROLL AVE TO 1600 E. FM 17" Mim 2 48 Mowing Services Per Scope of Services $ l05 ~ $ 3 M0 48 Landwwc Services Per of Services S %5 - $ 1 Z o 5. SUMNIIT PARK Map 3 48 Nfowm Samosa Per of Services $ � � $ � � Vi O 48 Lmbcqm Services Per SORE of Services $ Z p� $ Ck loo r 6. FRANK CORNISH PARK Mop 4 48 Services Per Scom of Services S 7- $ 96 b 7. MC PHERSON PARK map 5 48 mowim 5crvicca Per Scope of Services $ (sS r $ 3 48 Landscape Services Per Scope of Services S $ 9 Iota 8. DP5 HEADQUARTERS MEP 6 48 mowim $ervk= per of Services $ 5 5 - $ -L , tRo 48 Lan&cme Scrvlces Per SWX of Services $ zo ~ $ 960 Ginty ofSoodda" - RkB1101BSUNWlOM - Page 16of44 10. 11 TOWN HALL 7 48 5ervice� Per of Services S TREE WELLS ON ANY NAMED STREET WITHIN TOWN SGUARE may 8 48 Lmdscqw Smices Per of Services $ 5C CARROLL AVENUE RIGHT OF WAY AND N"L4NSi FROM SH 114 TO FM 1709 NIV 9 48 mowmg Services Per of Services S 33.. 48 Lie Sert^m Per Seem of Services S GROUP 4J - 24 , LA'413 - I n; `too r 35,D�1o�' iu.% pfCC*� cv%O bac% IMpW;^5 %lfu:[CS saj*%% tftArnrc e t v i o. r okw%rS *Q %caw w.e.a+ � � •�f�`r`t chyofSoswalre - RIFSl191H6*bW12104 Pap 17of44 4J - 25 17. SODTffi.A" SPORTS COS y 10 48 mmft Services Per Scme of Savices $15 $ 3 tong.,... 48 Services Per ScW of Services $ $ 4tt'- 13. DPS WEST 11 48 mowm Services Per Segy of Savices $ $ 48 Landsmpc Services Per Scope of Services $ '2-a $ 9 [e 14. S. KIMBALL MEDIANS __Wlp U 48 mow= Services Per SCOW of Sarvices $ 33 ^ $ 1 48 Services Per Scq= of Services $ lip S 15. BICHM NNIAL PARK 13 48 Mowing Services Per Scme of Services $ $b ~ $ WAD w 48 I.an&,me Services Pax Scam of Services S ZZ S Sta I TOTAL GROUP 2 a&,,f,% Wmke - Rml lell"Io R1lW - Page 18 of 44 4J - 26 Cw lof&mw%ie - MD110IBSOMWlM Page I9 of 44 f 4J - 27 1 CZVOfSsdl R" MILIB1BMIRMIO M Page"of44 4J - 28 CIO ofso, - anjiaiDMMRIIW34 - eop21 of44 4J - 29 WA- . Aim City of SomMake - RF'BI IOI B540MR] ] 0004 Page 22 of 44 4J - 30 ggg1101B5*Nwl�;334 - PW23 of44 cry ofso,r�a 4J - 31 c,of&+W We" mmlietwoMMIM4 - Pap 24of44 4J - 32 55. BOB JONES PARK Map 53 32 MEMM Services Per Of Services $ 3 3 $ 1 S(a 56. RIGHT OF WAY — YELLOW AREAS Aftp 54 32 Ik a serrixs pm scope ese-Ni m TOTAL GROUP 4 C72Y of Sari - RF81111BWMLFL110N - Page 25 of 44 AAV-,JDA 'Cwo 4J - 33 MODIFICATION CW SCMWULZ OF MCOG mwy Sct 0&& of Pig p d= mhw" £oc I6eo 56. Reo'trva s81 L+� of Wsy i aoet of h= 56 and lint thus atem a a cha8" am Item, 56A. OWGVUL SCHXDM OF PIGGING= blOniFi� SCEMDM CIF PRXMWe. KEAM C,Di4lPI. M AS PART OF YOURsUOUrf= = RIGS W WAY lf]l L W AlilW Ifp M XZMUDM SE 114-- ti�� ! s LA-1 -k"as~ RIGg1' CW WAY YZLLM AREAS ffi 114 5eo �,� - ��aeDq • N9pA1��Bet9Ga41m - SaiM� iarnlbt� a�z�u 4J - 34 57. ROYAL AND AMPM SNM PARK MM55 10 mow= Scrvioes Per Scme of Services $ ISO— $ 58. SOUTE AAER SPORTS COMPLEX MM56 10 Mowing Services Per of Services S too- $ k, 000- 59. BOB JONn NATURE CENTER Map 57 10 Moimg Services Per scope of Services S $ 60. PUBLIC WORKS FACILITY 58 10 Mons Services Per Lam of ScM= 5 1 w - S Oda 61. SMOR CENTER Map 9 10 Mzft Services Per Scope of Services $ t 5o - $ 1, Sacs` 62. RANDOL MILL AND JONSON ROAD LOT Map 60 10 muwkg Services Per SCCIN of Services $ 63. LOT ACROSS FROM BOB JONES PARK Mav 61 10 Mowing Services Per of Services $ Loo Is Lo 64. IORKWOOD 62 10 MOWLng S.M. Per §RM of Services S ��� $ 900- 65. PUMP STATION # 1 Map 63 10 Mowing Services Per Scope of Services $ �j of S00166AV - RFB1101BSOMR110004 Page 26 of 44 4J - 35 66. BOB JONES PARK Map 64 10 M Services Per of Services 5 Sa+ $ TOTAL GROUP Cf[ysfS&M e - RFB11a1H4 0AMI4:U - Pap 27of44 4J - 36 ROUNDABOUTS 69. SOUTH CARROLL AND CONTMNTAL AUR 66 20 1MLSM savicm Per Scma of Services UK ^ $ Coc-!O^ 69. SOUTH'WH1TE CHAPEL AND CONTIIVENTAL MIM66 $ �JZ ^ $ to�ko 20 Lwwwape Services Pcr of Services 70. NORTH WHITE CHAPEL AND DOVE Map 67 20 Lmbcapc Savic cs Per Scope of Services $ 3�-� $ {044 71. NORTH CARROLL AND DOVE 68 24 Ludscw Services Per of Services s `►o- $ bter 72. S. PEYTONVILLE -1709 PORTAL Map 69 20 Landscmm Sa w= Per SEM of Services $ L S � s S o6- 73. WMM CHAPEL -1709 PORTAL MM 70 20 services Par Scope of Services $ 7-5 $ 5a� TOTAL CROUP 6 City of Seafikke - RFB11O1BS40AM 1= 34 - Pup 28 of 44 4J - 37 74. MEDIAN # I 48Sew Mowing and Lsmciscape Services Per of Serviees $ c L qn 73. MEDIAN # 2 E. Moog and L=dacepe Services Per 48 SCOM of S$ _ ervices $ 1 L1'�I,a 76. MEDIAN # 3 48 Mowing and age Servic m SaW of Services Per $ `50' S -F,oD 77. MFUTAN # 4 48 Mowing and � Lu dscaPeLu dscape Services Scope of Per $- $ yyo- 78. MEDIAN # 5 48 Mowing and Lie Services Scope of Services Per $ 27 x $ t o % 79. MEDIAN # 6 48 Mowing and L sadscape Smvices Scope of Services Per $ 2'Z.' $ 1 DUD " go. MEDIAN # 7 48 Mowing and Landscape Services Scope of Services Per $ 2. L' $ 1 , o S G 81. MEDIAN # 8 48 Mowing and Lampe Services of Swam Pcr $ 60- _ $ QA 4p 82. MEDIAN # 9 48 Mowing and Ipe Services Sccqw of Services Per _ City ofSea"de - RFBIIOIB549NMI0004 - Page 29 of44 F -L J 4J - 38 N 1 0- 1 i - a 83. MEDIAN # 10 - 48 Mowing and i sndseape Services Per of Services $ 22 $ 0 5fo 94• MEDIAN # 11 48 Mowing and Landscape Services Per Scum of Services $ L L— $ 1 0 5(0 ` 95. MEDIA # 13 Mowing and L,eodacape Services Per 86. 48 Ys Wl TL%Ao MEDIAN # 13 Mowing and Landscape Services Some of Servloea Per rr $ 5d� a a I v uw S 2 4ao- 87. MEDIAN # 14 48 Mowing and Landscape Services Scove of Se rvices Per $ 22 $ 88. MEDIAN # 15 48 Mowing and Landscape Services SCWC of Cervices Per $ 89. MEDIAN # 16 48 Mowing and Landscape Services Somm of Services For $ 30 90. 48 MEDIAN # 17 Moving and Landscape Services Soopc of Services Per g 5t] $ 2, 4n0- 91. 48 MEDIAN # i8 Mowing and Landscape Services of Services Pet `�� t Croy of80a*lt& - Rnl l$IB540MR11SC34 - Page 30 of 44 i. i 4J - 39 -ow 1VIEb1[AN # 19 Mowing and Landscape Services Per „ $- 48 Scope of Sarvica 93. MLDIAN # 20 Mowing and La &capo Services Per ,30 _ '-040- 48 of Services $ 94. MEDIAN # 21 Mowing and Landscape Servic a Per 'i`Ip` 48 ofServiccs $ 0~ $ + 95. N"IAN # 22 Mowing and Landscape Services Per 48 Scope of Services S $ ki 440 - 96. MEDIAN # 23 Mowing and Landscape Services Par 48 Scoge of services $ 3D $ 1,4407 I I - TOTAL GROUP 7 $13y 7-1t Cby of Sow RM IOIB5401 +WI0364 - Page 31 of 44 4J - 40 MONTHLY WALK-THROUGH OF TOWN SQUARE AREAS AS REQUIRED AVID OTHER AREAS AS REQUESTED BY CfrY Monthly Walk-Thmugh nfTown Square Sdvice Area (GROUP # 1) or Other 97. 12 Areas As or S� 98. As Rapested. Licensed $ (n5 Pr. Hr. 99. As RcqwsWd Irrintion Tech $ 3Z" Pr. Hr. 100. As Requested IrrigadmHo4mr$ Pr. Hr. 101. As Requested Trip Chage or Fee to Adjust Irrigation or Other Repair Services $ t0 Pr Trip 102. As Patin Cost + Vendor Mark -Up % for on New or Rcpair Parts % al Cast + % 103. As RcqucsW I Other hrigation Services Charges. Please list $ avofSom*kke - RFB11#1B6*bMlfM - Page 32 of44 4J - 41 Item # Estimated Quantity of Description of Products/Services Services Per Year Unit Cost Extended Price 104. Provide Common Berniuda Sod and Installation to Include all Required As Requested Services Per Sq. Ft Pr. Sq. PE . $ i 105. Provide and Apply No -Float Mulch as As Requested R uired/R uested Per Cu. Ft. Color Change Out of Flower Beds Per Per Installed Fiat Provided Flat Price Based on a 4" Pot „ �p i W. As KegUeSted Plant Size Per Scope of Services S }'t T 107. As Requested Rye Grass Over -Seeding. Priced Per .Pound of Seed Applied to Include All Related Ch Per Pound 99 $ FERTILIZATION AND WEED CONTROL SERVICES 108. Requested Fertilizer Application Per Pound of Chemical Applied $ 109. As nested Material Cost + Mark-Up..°d r An A h lizer % Cost + 110. As Requested Pesticide erbicide APPH64on Per &4pjtff Measure of Chemical Appff,,$ r As BReAquested Vendor Material Cost + Mark -Up % fox ALny Applied Pesticide or Herbicide, % Cost+ 112. As Requested Core Aeration of Turf per Scope of Services Per Sq. Ft. $ 113. 1 Per Request Other Vendor Charges. Please list: $ N QA $ 114. Per Request Other Vendor Charges. Please list: $ $ SCe 14"T ppat h Chy OfSouduake - RFBIIOIB540MRII0004 Page 33 of44 IE 4 4J - 42 MODMCATION OF SCOMULE OF MCING Modify ate of Pn mg p= mnbm*l mgmuun s Apr krMzm pmW& and hub= a fay, pw posted arssstita�priot: to a agaar� £aotprica. Olff(Ur AL SCEGMUIX OF MC NG: MODEFM SCHZDWX OF FBICAKQ FLEARZ COAEFL= AS PART OF YOUR SuBbur D Sm ADMMOM3 TO PRICING MULE: 077.74UM An EEDVgkmdvoAvft k&MMM 4J - 43 Other VaKim Charges. Please list: 116, ParRegamt Other Vendor Charges. Please list: Is is TOTAL ML4CELLAMOUS PTEMS I I $ I Gam' of-lklm " - RFB1141BMSNM10M - Par 34 of 44 4J - 44 MODUMCATM Eli SCEHDUTA OF MUC NG Moldy Scbe" ofPriamg price mbm Wd ng*et mft hr &riRmw, parotids and hut=& from pa p mad or Unit afineaaora P= to a equate EMA prig cam + Mmk-Up % err Yaadw m=inl Caa + Mwk- Tp % ft Am AmOd MODMUD CIS OF PDIMCk. FLEAS$ CCSU%= AS PAIU OF YOIIH SUlaur m BID lOg. Aa Fa i= Application Par 4 A of Ghemiml AppNed aAbW Cant S 1G! Aa V Coed +Mart fat % Cod+% Aa Pet �unk= Per 9% Ft:of11Q UL As Vendor MdwW Cost + Marc -Up % for Pwbcida or HabieWe Q OltY.#�f UgO foucq� r61:1ro1,IFA 117. As Ttaa bah ar bodge &M iag smVIN& labor cc* pw bL _ $ Z(p •PatHr. IIL AA RmmdW Vmdar Mateo.-i Cant + Mm&-UP % for t Any ee, b'u* or �t drool � y % Zi3 f p Coat+% MAII1AM M mWo Aden WA" t-� 4J - 45 I Biddees Ezpetksm 1 Staff A. Protect Teau.- identify all members of the Bidder's teams (including both team members and management) who will be providing any sere m proposed and mcludc information which details their experience. B. Removal or lacemmt of S . If an assigwd staff person must be removed or replaced for any reason, the replacement person mud be approved by City Prior to joining the PrOiCCL C, Business State the number of years the Bidder's business has been established and operating. if Bidder's business bas changed names or if the pdncipais operating the business operate any similar bum under different nmm, or have operated any adw busanesses or changed the legal status or form of the baseness within the last five (5) Years, all names, of pradecrssor business names, affiliated entities, and previous bmm entities operated by the F mq*s, if different than present, must be prflvi" State the number of years esperieuee the business has: 1D4 and the number of employees: a3S D. 'Led— RCIRIW P129dence• All Bids must include detailed information that details the Bidder's. cqx1=ce and expertme is providing the regwsted services that demonsUates the Bidder's ability to logically Plan and complete the requested project. Cky o fSO; a FOB1140540M10M - Page 35 of 44 I 4J - 46 4. References Bidder shall provide three (3) references where Bidder has perfumed similar to or the same types of services as described herein. Reference 41 -- Client / Company Name: i►1o�L'tii1+ 5T SesDEPlr .i bLTjN 5e �+tbo� D[ST1 cT Contact Name: Comet Title: S�ri% SAOL6R tgggncTOa- 04: 9ACMLit TtF-S Phone: Email: Q,�1 2�5 moo► °I �5e,d1�,r �+�:sd.�-x_org Date and scope of work Provided: Aar-,n-r 2,cqy - pceyenA . t7. el.. •"ll'>:.r.:id4� 21.4 ti, stti. lsI ?Ws 5 qLild.ht. N%%s A �$t1iS : n 3Lci+ad� e� y�r:�} �wC1JtL1A� fd ate 16S 4lh;e.1, wre. gtru:u.d 3 •K++�.c s �. ws+t1C ! as.►+, W pro.i: wmb.N:.q aL %M1 � GM ycLoils 004-ro.ciiVkttt_ U4LWW%C.iS "di-.1.1.1+%-A ,{ *k-,ct e' eaf,- thos+ Go Set Diet kt er SrsAAJ;,- Mks. 1� Client / Company Name: Contact Name: Contact Title: %CTAY% U-060 a+c. Pq[�CwE 1I-T i Phone: Email: �11 I-rk 3oao �naMe%Je►querOCAJ&.CfmVn Date and Scope of Work Provided: pWravSti -1-op(p — Pre se �r+ . Cj„r,P%C4-1L kA%CkSC4P4L Vr,,k*,&yWW_,,)r . vj«'E 1e-'rZgaAiOA� isWw, Lo►ftt \Oi► Ih�4..�:r►S (�Ot..►�h b�,. �tobn+.d kar SC. '� •}ti`r►! S A V-al . 1-1 k� 1 Qt�A, i 5 elm i► S ��+�a+ti L� \}erg WaIi% r Client / Company Name: rw�s +M�„ �rCAXrJ -SAG .w]Av.+ pENh;�.ri' yeµ ►.: A STBScT Contact Name: Contact Title: �Lvr. 'tAJG Ck"t-g-mr- MiLEC-TOiL Phone: Email: So ct'blb v-12CO �p �a.�1A�!'e•� e ems-, sd.nt�1 Dale and Scope of Work Provided: t v\#4w- 'Zoo3 -- rnAtae-" 0 ►' S,M. 1e., :1.r� tcs %L4 e1e,..e,wkw , 7- wv% sdues.%s ow s to a41AL+l. O, �� S ['t J� Ord ti t Ov1 d&kft�� , 1i' "' 1Alo^ rtp4fs 0. le S-vtA. � e �2 ,tM► Yr►e sA e�.�� e s arm la� Y e #'!.a+. 5o.p.►.i trt k5 , �s s �y+0.se,�c.n� 34a sr+oi•� �Ira,n � Sow i-L,lalCt ►�.o++�. c�,�+�•�t i aS4o c; a��isn g • �(' Ctgv Of,Southlake - RFB1101BWMR119M Page 36 of 44 6. 7. 4J - 47 Trade Seereb amdlor COM&MMW Iuform%tian Trade Secrets amdlm ConSdesitial Infumatian: This b1d _ (does) (does not) contain trade sew =&cw oonfiden W information_ If applicable, &screbe such trade serums amd confidential infettm bon, and the basis for your assertion that such material quiaaHffw fvr legal protection from dudosum Federal, State andlor Local Id ion ImformaHon A. Ceatralimd Msster Bidders List registration number: B. Prime cmMoor I MWBE registration number. W—aa o—a - Z-e� 3%ok 'r-vg---l"sSl m -Or 9 C. An individual Bidder aging as a sole proprietor must also enter the Bidder's Social security Number: # - - Cooperative Governmental Pumhadug Notice Other governmental entities maintaining intedocal agreements wish the City, may desire, but are not ob'lipt d, tc put chm SOOds and servia•.es de&ed in thm RFB f,-ream the =ccs& l Bidder. All purchases by govemm mtd entities, other than the City, will be biMW dir dy to and paid by that govermnental entity. The City will not be responsible for another governmental entity's debts. Each go,entity will place their own orders with the atwmsfnl Bidder and be responsible for emsmiug fnli complumcc with the RFB spomfic ations. Prier to other govamnental entities Placing orders, the City will notify the suoceasfal Bidder of their inbm t Please mdieata below if you will permit outer govrmnental entities to purchase from your agttement with the City. [ Yl Yes, Others can purchase & Term of Contract and Option to Extend: [ ] No. Only the City can purchase Any comtraet resuW ag from this RFB alma be efiec&e for twelve mouths from date of award. The (3ty =dk#Mu that contract ehrX be reaetired pursuant to tite milobilky of funds and st the efiict vdm of the Cfty. The following c1su a ,dial be hacladed in the cefffimtt A. Otrtion Clause: It is agreed that City will have the option to extend the contract for up to four (4) additiomal years, in one-year intervals. To exercise this optim the City shall serve notice 30 days prior to cmttract tetminadoa or to the end of any one-year eatceaiom The Option to Extend well not be considered if funding is unavailable or if the vendor's past peke is not within the industry standard. B. Emalshon Clause: Should niadret conditions prz W which dictate an m aemce the succeBsiiil vendor may submit doutmeiita ton re questing permission to in=reaw pricing no laW than 30 days ate receiving notice from the City of its intent to extend the affaemmat. Escalation may only oc r at the time of renewal and only upon mmking the approval of the City in wntim& Requests for price adjuatneas must be solely for the purpose of aceommodating an increase in the vendor's cost, not Proft Vendors shall show in this quote dleir anticipated percent of escalation Wwhen the option to extend is exercised, The perecat quoted will be a maxi. In addition, the percentage proposed win be a f ckw in dcumnmmg the best value to the City. It is the average price over the period of the contract that will be the price factor co madme-d in the evahmon of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. "11$1R& MR IOM - Pnge 37 of 44 `, , 4J - 48 M 1. C. Price Ioc:caaes. URMExteasicrz If approved by the City, the Vendor shall modify the rates charged by the Vendor to reflect any changes shown in the comparative atdfinent delivered to the City. The increase allowed under this provision shall be fi m percent (4%) Per year. The City shall have authority, in its reasonable discretion, to det=me the validity of any charge in Venda B rates. City cannot sae dw the Option to Extend with any price increases unless the Vendor camplates the section of the Quote requesting anticipated percentage of annual escalaficin. FIRST ADDITIONAL YEAR (FY 11-12) ESCALATION ........................ % SECOND ADDTITONAL YEAR (FY 12-M) ESCALATION ................. � CPS % THIRD ADDITIONAL YEAR (FY 13-14) ESCALATION ...................... —1—Y. 14 XVNT D9M Annrrrrfnrsr_ VVAU MV 1L141%VQ `A1.A1nf'fiV------------------- CPM % CO NDITIO EXCEPT WBERE BIDDER DES SPECIFIC EXCEPTION M TM SITBMIT = BID, ANY CDNMCT A&vuTING FROM 7M RFB WILL CONTAIN THE FOLLOWING TERM. AND CONDI'd'IOAM WHICH BIDDER HEREBY AKNORZEDG &% AND TO WRTCH BIDDER Aamm BYSiTBMIT nNGA BID: Delivery of Frodacts andlew Services A. ftMM t_Teema: Unless otherwise specified in the Scope of Services or otherwise agreed to m writing by do City, paymerdt trans fur the City see Net 30 days upon receipt of invoice. B. Wa rpW of Products and Services: All products fermished under this contract shall be waaaatod to be merchantable and good quality and fit for the purposes intended as d scaiW in this Bid, to the satisfaction of City and in accordance with the specifimlions, terms, and conditions of the Scope of Services, and all, services performed shall be wwranted to be of a good and worim1wh ce quality, in addition to, and not in lieu of; any other cgnv s written des providedi. C. Late Delivery or Perfa mane: If Bidder fails to deliver acceptable goods or services within the fimcfiwm established in the Project Schednle, the City shall be authorized to purchase the goods or services fee® another source and assess tiny increase in costs to the defiwhmg Bidder, who agrees to pay such cow within tea days of mvaice. D. FOB : All products offered shall be FOB final destination, with all delivery charges to be Prepaid by the Bidder. The City does not accept C.O.D. or Collect shipments. The contract Price sball include all charges, including delivery, mstallation and set-up fees. All packing, erxtm& ar other debris resalting from the delivery or set-up of the commodity Pumhased shall be removed and properly disposed by the successful Bidder at no additional cost to the City. E. Rxcess crr h om:ct ties: Products or materials delivered in error or in av=s of the quantity ordered shall be rcturncd at the mxxmful Bidder's expense, unless odwwiw agreed to in writing by the City. F. Title to Cxxk6 and Risk of Loss For goods to be provided by Bidders hereunder, if any, the title and risk of lass of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the insbEatian of such goods, has tested the system, and determined that it is in good and acceptable walking order. City of3amMike RFB1191B540NR11#M Page 38 of44 ..A- 2. 4J - 49 A. IBdenmdCnt Cautradar: Bidder agrees that Bidder and Bidder's employees and agents have no employer-anployee relationship with City. Bidder agrees that if Bidder is selected and awarded a coact, City shall not be responsible for the Federal Insurance Contribution, Act (FICA) payments, Federal or State unemployment taxes, income tax withhold, Warkm Compensation InUnrance payments, or any other romr ance payments, nor will City fundsh any medical or retirement beoefrts or any paid vacation or sick leave. B. : The rights and duties awarded the ffw=sful Bidder shall not be assigned to another wit the written consent of the Parchasmg Manager. Such canscnt shall not rehave the assigner of liability in the event of default by the assignee. C. Lie : Bidder shall indemnify and. save harnnless the City against any and all aims and enctzmbrances for all labor, goods, and services which may he provided to the City by Bidder or Bidder's vendor(s), and if the City requests, a proper ukase of all lien$ or satisfactory evidence of freedom from liens shall be delivered to the City. D. Grawi"ti x / Bnbes: Bidder certifies that no babes in the form of entartainmCUt, gft* or otherwise, were offered or given by the suooessfal Bidder, or its agent or hepresentative, to any City off=, eenployoo or elected repcesmtative, with to this RFB or airy casnuad with the City, and that if any such babe is band to have ben made this shall be grounds far voiding of the coact E. F' : Bidder certifies that it has not received cornpensaton Rom the City to particqNft m prepamg the specifications or RFB on which the Bid is based and admowledgea that this contract may be terminated and/or payment withheld if this certification. is iasccrnste. F. R WLmd LicCWes: Bidder ratifies that he holds all licenses required by the State of Tetras for a provider of the goods ad/or samc es described by the Scope of Services herein. G. Authorikv to Submit Bid and Enter Canlroct: Tie person s4 pmg an behalf of Bidder certifies that the signer has mit hority to submit the Bid an behalf of the Bidder and to bind the Bidder to any resulting contract IL Compliance with Annhcable Law: Bidder agrees that rile contract will be subject to, and Bidder will strictly comply with, all applicable federal, state, and local laws, ordinances, role, and regulations. 3. Financhd R,esponsibiHty Previsions A. Insurance: The Bidder, consistent with its stains as an independent contractor, shall carry, and shall require any of its subontraetm to carry, at least the following msurance in such form, with such companies, and in such amorants (unless otherwise specified) as City may require: L Worker's Capon and Employer's Liability inscuance, nhchhduhg All Sues Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Ca=er'cial General Liability kwntnee, including Blanket Contractual Liability, Broad Form Property Damage, Personal hi ury, Completed OP=tioae/ProdIICtZ LWOity= Premiscs Liability, Medical Payments. Interest of Employees as additional insraBds, and Broad Form General Liability its, for at least One Mfflion Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage oa an coca== basis; iii. Comprehensive Autom& lc Liability inch== covering all owned, non-cr� or hired artomob0a to be used by, the Ceatracter, with caverage far at least One Hillier Dollars ($1,00Q000) Combined Single Limit Buddy h4ury and Properly I]emagew chy of S'®mdk"e - RFBI 10IB540HRI19M - Page 39 of 44 { 4J - 50 B. : Bidder agrees to defend, indemnify and hold harmless the Cny, all of its officers, Comte mesubers, agents and empfsyees from and mast all claims, actiomr vita, demands, prsceediogs, costm6 damages and ILbifitIm, hwInding reasonable attorneys' fees, court costs and related espenw% arlsing out of, connected whth, or remelting from any ads or andsu as of Bidder or any agent, employee, subcontractor, or aappSw of Bidder in the execution or performance of this contract without regard to wbether such persons are under the direction of City agents or employees. The Bidder age to protect and indemnify the City, all of its a ice s, Conecii members, agent and employees, from all dims, adions, snits, demands, Proceeffing% emts, dnenages end fiebRiths, including reasonable attorneys' fees, court oasts asd related expenses, arMug sat of any alleged inikingement of patents or copyrights arsing from tie Contractor's performance ender the Coahscbr's Bid, including attorneys' fees and court casts. C. Indemnify for Intellectual Proucertty: Bidder hereby warrants that the use or sale of the pry, materials and services delivered heaeuodw will nut mftiuge ou the rights of any tirade secrete, Fad, nopyrisK registered trademed; or other imdeilectW pmperty by right covering such materials and the successful Bidder agrees to indemnify and hold h=lees the City for any and all costs, wgam s, jam, and damages which the City may have to pay or intone D. Bo • Prior to the eommeaeemeat of wort an this Project, Bidder shall deriver to the City the fallowing bonds honed by a good and sufiieient surety housed by the State of Tesas and satisfactory to the City-. L A payment bond In the amaw t of 100% of the total contract amov at assuring the fall and prompt payment of all persons performing labor and/or furnishing matesials to connection with this Project; ii. A perforn=m bond in the amount of Ill A of the total brad amount insuring fnq faithful, and prompt performance of the responsr`bii3ties contained in this contract wlddn the time parameters provided herein. Cityefsomduate - RIB1101BSWMR11UD4 Pap40 of44 4J-51 Appendix C — Form CIQ 1 a k e0l'&llf:rt P71LIJ,J+ Il ! •1 f WSO: A pmoo most Mc a cm id of hftM gtxsdaamoke W& the Cill if 90 person has a emplaymaat cc bolaces rclnfi a t with in aft of the My that r+a b is tabe ':aoamc ecosading VJW dsaiag the p moedbig twchm mm& peiod, or m 0 M of a member of the aMoces Bm2y has accepted gd3a wit m sa a I vabo of more than S M during the prevwm twelve moult panod and the pessan mgagra in my a£tbe Wowing ealioos: 1. o dmb or seeb to com = hr fire We or pt m%m of pralprrty, gook or services wW the City, iadn3ng any of the fallowing a. wathen and implied as ' *l y purclmm s, pmrbaee dacha, coedit wd. pmvjmm and aHy paohaee of Woda cad saran by the (sty; b. naellacts for the pmrl M I or sale of real PmPmtY> P=xmd PmPaq hdm1bg m aadim apropnrty; a tsx abdcnxdt and ameamic dayclopo d agra m uM 2. zW mhs a bidto wD goods or smviCm, ar nmPmda to a imw9 forpaopoed far servioc� 3. ee. iaio BgPd d m with the Cfty for a aaatcacc 4. applies Jbr a t m abotemma andlar econazoic dmdopmmt b=m ive that wM re * in a ababd vclihibe City. .THE VOIL1.OVVMG ARE CONEMEM 0MCM8 OF THB CUV' 1. Maw and City Cam bbmbeM 2. cityMaaaw; 3. Boaed anad Chan mambe[s mmmh med by the Ma ny ar City Cumc$ mdmbm- 4. Dhcdas of 4A and 4B devebpmeat eorpomtimr, 5. rho CHxutiva dbec tors or meow of 4A and 4B &Td pmcnt oorpsodms; and 6. Dbocpors of the City of Soad MW vuiao Lave MdMM y to sign aodmKo on bcb& of the CRY. EXCLUSION& A goestioanaire mot- nod Hot be fled if the mazy pdd to a local BGV"=bmt acm was a polldad aonwba dam a gm to a member office ommes fm aly foam a hmily member; it canoed or psrrI of 1em tbed S2,SW or a busaetion at a p doe add s tiM Rlful76 At0t3s:xc7Q�7601i�a PrF I as COY ofsam*isle - RFB1101$540M1t116004 - Page 41 of 44 3 .• ID barns avaibbl a ba the public; a psi for food, kdgm& i Im, Ams or outwwmmn4 or a ttsmm-ation subiect to rak or fm nwbdm by a Ravel cWw at agency. WHAT: A paeon or b that aortas vat ply ar veho eebh bo oantiact vvit4 tbo now file a 'a udbet of mkmK gaestiosmtre" {FORM M poi is aysi die came at grast.ae to ns and a =W of IAM is atdcmed m &S GWdCYML The *M aobaias awad-tacy B mempkwust or business vellh a mstickw afigoer. OSseis%maybeaslaedbbdaftarinbetpetvxd mspm*maftIbegoeedoa mbm WHEN The pemm or business aaat Mot m boo d'omasroue orae mgodadmom vath tom a fw On dde to pars- es io bWONa a far as �, ' a ssb-its sn rpplicaEiort, Despond- b Pip oe raiatad bo a pobatrai oomttiac'or epc+meot vri& the tel: and 2 m apdded 9 v -east days after the date of an evrat 2st wmM maim a filad gaesdmemah a n>oontplebe er ,m -I r w 1P. !t does sot --liar if the awabmbW of a bid or popos d arav11 i4 a cootosct The statute raga m a ►rador to so a FORM QQ A the time a propood is aobasitied at wrtkfioaa aomdxesoe. 'ViT1 M- The veadar a pobea W voodor -stet m-il or deliver a completed gaasdonsi m to the PI m p tlegmgmeet; Tire lei-amwDgwhww * jvpAiy 6ar &past dv alateser- as &e Ca" i oond as ]I�UOBG QT: Failure to file a queedo-m-ire s a chm c misdemeaaarp mddmWe by a Sae mt toneed SSOM It is n cmgd n bo paarontion list dte pesos 5les a FORM M mt labor 9= eevm bps days ader tep -m received notice of a viobti . The City does ant have a ddy to ensure that a person files a aau in of ixttwo im t76JYa¢�rrrtc$a9�a:,�oc �ye� 4J - 52 a* Of Saatlrl " - RFB1191B54UAM WM - Psge42 of 44 4J - 53 CONFLICT OF INTEREST OMMNMAM FORA CIO FQvrdor or obw pwl dakq btu ath lead Otr+.f W aft mt. �rvrbrr.a waft mvaMm aad m ft im trr MA *0% can sap. ftWW � mdim t�IpEphLr p,r�rrrrw lirsgiraYomatY.bb�111.din,rme�nea�CM.p1�ilB�keeal6o�.rnxr�ntCad. 17$Op Fora pam"wb.lrra.eas ■Iatoad4sdritad�8.etmn I{t-a) ailllai>aal devaammrfdarrlArwdt�.pmaoemaw argda.rmAwpdrtbdba t7t�tt{aj. B�YY�lh4�ee9nowinati.�dvrrttYr.waod.aiiiYlF��aH�rbnl ooYeimr�ii �4 aot�riMlFe7fpbwin.nd.raharlri�fls��nnL.eorn.earancf� iin�tmxw.= ttabm*ML 8a.Loedt3ewammnacoda. ApN amvats r o la ttba pavan Im.airt4r,ioI I 8.d o 1?Lm I pul KpmnnmRCociLAnd7wwwhirttbandoobaCk=CE damemala Irar.rparar.aro.s.wiwsrandorm114Mbbt.f � Nl� Q Cpaean'e.boR�o�ienrp�aNaaF�aa�4��M Me lar ngdm the VW ba a I nmgtrea gmdb okm atat ira 0" -00* aSt btr mm� am 7'ra IWlaat drt.tvlr 4Fs 1N. aN�1r led gaaaa.t. ba.aaaa bn�plab Orbaari�aab.) btm...r IeaM mavmme.d<amoarrf b alma. trr bm. staa)mart ar eappae. wrtoa.b4i b�6ra.ditmoar 70 non awn 3 titafao mbpmb A. bt, G a Dj rma[ in cwrobrbd or sdr dow ift whom Is I r hm m toaaarFaabm --nahmdgkmblraKibRli6.Aati4LOW sm"W.aitOaftAbMadomw pmmm *& Fmw= as r=mmW A. lift bad pl~aumdbLdam comrmc* tarbYlbnCOwtmmWI oafart.W.oa'reeolaart Fxwme, tom to f rd fbZ Nuaatmo w 0vo Qw IL btmMwdtla Wn*m ftn-110garM*tom@MmfamNbeaoam dsrMM%vadmmbOMenaQr>d swat. d an boo onim od dAw mmW In th sodm AFO to MOM IMM b rot maad.d NM M beer terraaafdrt won 0 *a • M No R Y tr lW of ti "MAW Ffa .npFtyey q►a ar dls tsbaa. aat�r MI aMp.El b vmka Ile b6ab pmamodoZcw vw n m►r M or dtada r IoY. aA OWwMp d t t prrarYor mna4 F1vm m.6a.r�a.mdlardnN btblbamdat N[A ari r p-- mti b.h—,m* faammamrea m * CIO W 1XAwmlm.rtCWA ba Pop aaf3 C* ofse"We _ RFB1101BSON[R11-q104 - Page 43 of44 4J - 54 ���D�Ia7�li Si .�are�c�o Jrr��, ono. Specrai Offer O'Dommll's would very much Ww to be providing our services in the community we all home both personally and professionally which is Southlake. We ctarrmtly provide our services for several homeowners associations in Southlake and we have a strong desire to give back to our community, family, and fiiiends. Because ofthis, O'Donnell's would like to oft the fallowing special offer: If awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to a $2,500.00 each year in landscape improvements at Town Square. This could amount to a $10,000.00 based on annual renewals. 1f awarded the business in Groups 1, 2, and 3 O'Donnell's will provide up to tbtee rye grass fertilization. applications at Rustic Park, Family Pane, and Central Park at no cast to the City of SouthWo. O'Donnell's believes we have offered an extremely competitive price for Groups 1, 2, 3, 4, and 5. Our pricing is proven across the metroplex and we are confident that the references we provided will attest to it. The owners believe that by providing a fair value price that the City will see the value in doing bu iness with O'Donnell's Landscape Services. P 2140 E. Soutblake Blvd, Ste, L607 Southlake. TX 76092 Tel: 817.562.4498 Metro. 972.424.3723 Fax: 817.562.4981 w ww.odonnellslandscape _com 4J - 55 Pro osed Products and/or Services A. Product or Service Desoritllaon O'Donnell's has included a brochure and a DVD for your perusal to gain a better undecatandmg of our features of our company. O'Donnell's is licensed by the Texas Departine nt of Agriculture for lawn care applications and the Texas Commission on Environmental Quality -for irrigation repair and installation work. Several employees are members of the Texas Nursery and Landscape Association CmI A], and our Senior Vice President of Operations holds a Masters Degree in Horticulture from Oklahoma State University. Our company believes in the investment and utilization of state of the art equipment whenever possible whetirex it be the latest zem turn radius mowers, our large area mowers utilized for finish cut mowing, our heavy duty tractors for field mowing, or our riding lawn cane equipmea. These pieces of equipment give us the capabilities of doing a lot of work in a shorter period of time reducing our overall cost to our clients. B. Additional_ Hardware ,DescrWILons: O'Domw l's mentioned our investment and utilization of state oftbe art equipment We also believe in state of the art communication with our clients. All of our managers are provided a BlackBerry in order to take pictures, send emails, send tents, and talk directly with our clients. Communication in our service business is one the most crucial ingredients to our success with, our clients. We have several clients that we provide our Nextel/Sprint Direct Connect contact information for immediate responses and alerts. We would offer this to any city employee at no additional cost to the City of Southlake. The city will not require any additional hardware and/or software to do business with O'Donnell's. C. Material Safety Data Sheets (MSDS): O'Donnell's will provide all MSDS sheets prior to any requested lawn care applications by the City of Souddake. D. Guarantees and Warranties: O'Donnell's guarantees 100% satisfaction with our service delivery. All trees and/or plants will carry a six month warranty.. E. Lmiect SchcduWDeliverM Date: O'Donnell's will adhere to the schedule of estimated quantities per Group provided by the City of Southlake. Our company is large enough to handle all of these services in any given week on a weekly basis if so desired. Because we have more than 130 employees, there is no service request we can meet O'Donnell's is capable of beginning services as early as March 7, 2011. At the time of start up, O'Donnell's can have all Groups serviced the fast week and we can continue to provide the services on a weekly basis or as required per the request of the city. Communication: O'Donnell's will provide a weekly report of what was completed The report wAl provide days/dates for each service delivered. Our field superintendent is available to moat with the city officials each week to discuss scheduling. As mentioned above, we believe that communication is essential to our success and we have equipped our managers and all foreman, irrigators, and lawn care applicators with communication equipment to ensure our communication is second to none. I 2140 E. Southlake Blvd, Ste, L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972,424.3723 Fax: 817.562.4981 www.odonneUslandscape.corn 4J - 56 �oe�rog6o Jmirora, 9 . Bidder's Experience / Staff A. Project Team: O'Donnell's has included a brief information packet with our bid submittal for your perusal. Included with the information packet is a list of our key personnel. The following members of O'Donnell's Ivey personnel will be directly involved with the management, communication, and daily oversight of our service delivery: Scott E. O'Donnell, Owner; Emmanuel Carrena, Senior Vice President Operations / Lawn Care Division; Cifm Hamilton, irrigation Division; Travis Hancock, Quality Control Manager / Landscape Enhancement and Brush Hog Divisions Manager Tim McCommas, Client Service Manager, and Jack DiGiacomo, Field Superintendent. A majority of our salaried field staffhave been with our company for almost ten years now. These individuals are our maintenance foreman, detail foreman, field mow tractor operators, irrigators, lawn care applicators, and our landscape enhancement foreman. O'Donnell's commits to providing only our most skilled workers to provide our services for the City of SouddaW, Please see the attached O'Donnell's Organizational Chart for services to be provided for the City of Southlake. B. Removal or Replacement of Staff: O'Donnell's will be celebrating our tenth anniversary this coming June. In our nine plus years of providing our services, we have never been asked to remove or replace any of our staff. Because of the amount of key personnel, including the owners involved in the day to day management, we are consistently monitoring our employees, providing unite quality control meetings, reviewing service delivery requirements in our weekly tailgate meetings, and through our global positioning systems which are on each vehicle. If for whatever mason the City deems that any employee shall be removed or replaced, O'Donnell's will ensure that the City has approved the replacement beforoe joining the project. C. Business Establishment: O'Donnell's was incorporated in the State of Texas in June 2000. We officially opened our doors and began providing our services in June 2001. hi 2002, O'Donnell's amended their ownership with Sharma L. O'Donnell becoming a 51 % majority owner and Scott E. O'Donnell a 490/6 owner. Shanna and Scott have resided in Sobthlake, Texas since 1995 and have two children ages 9 and 5. Scott and several of the key personnel have worked together for more than twenty years. Included with the information packet mentioned earlier is a page titled Who We Are which briefly describes why O'Donnell's exist today. O'Donnell's has been in business for more than ten (10) years and employs more than one -hundred and thirty (130) employees seasonally. D. Project Related Experience: O'Donnell's provided our services for the City of Southlake fivin 2002 — 2006. In 2003 the city made the decision to maintain the parks with city employees as a cost savings/control measure, and as you know they have been doing so since. O'Donnell's bad and continues to have a great relationship with the city evidenced with their decision to continue utilizing our services on the ROW's until the contract expired in 2006 (three years later) and our recent baseball field project at Bicentennial Park which we will go into more detail as you read. As required, the maintenance for the ROW s went out for bid and based on the significant price difference with another vendor, which met all qualifications, unfortunately we were not awarded the business. O'Dwtt d's has evolved over the past nine plus years. Like any successful company or city for that matter, with time comes growth, experience and more expertise. When O'Donnell's was originally awarded the business in 2002, we had only been providing our services for less than eight months. ,kt that time, Scott O'Donnell was the only manager and we had less than twelve employees. 3 2140 E. Southlake BIvd, Ste. L607 Southlake, TX 76092 Tel: 817.562.4499 Metro: 972.424.3723 Fax: 817.562A981 www.odonnellslandscELve.com 4J - 57 D. Proiect Related Experience: contented from previous page Today, O'Donnell's employs more than one -Hundred thirty (130) employees during the growing season (mid March — mid November) and they am easily identified by company issued uniforms and safety vest. Our maintenance fleet consists of more 9.= fifty (50) professionally marked vehicles. Each vehicle is equipped with global positioning systems as a means of efficiency and providing us the ability to offer competitive pricing. Our growth over the past nine plus years is attributed to our list of satisfied clients to whom we provide our award winning services for properties that range from very high profile to simple right -of --way mowing. Today, we provide mowing services at several large school districts where it is necessary m schedule our services around vehicle and pedestrian baffle, sporting even% recess periods, and TAKS studying and testing. There are thirty-seven (37) campuses we deal with on a weekly basis and a. majority of these properties require more mowing, edging, nylon trimming and debris removal than almost all of the parks in the City of Southlake. Our field stafftypically works a four day week enabling us to reserve the last day of the week for weather delays or spacial request from our clients. As mentioned above, we, provide our services on many high end properties as well. One example is the Cisco Systems campus in Richardson which has six commercial buildings along with a park setting which consist of a lake and waterfalls, and a recreational area with basketball and volleyball courts. Another example is the exclusive community in Westlake known as Vaquero which was recently recognized as the most affluent community/city in the country. As you can see, O'Donnell's. has significant experience in providing our services on projects similar to the City of Southlake. Our expertise is second to none and we are experts at public area large mowing projects with our investments in state of the art equipmeaL Other Pertinent ormabon: The owners of O'Donnell's Landscape Services are residents of Southlake. We are actively involved in our community whether it is the Bob Jones Nature Center, Carroll Education Foundation, our children's local schools, or city youth leagues such as soccer, football, and baseball. Our children participate in various sporting practicestgames at Bob Jones, Koality, Noble Oaks, Southlake Sports Complex, and Bicentennial Parka. Our business mail is delivered to the post office in Town Square so_ Sharma or Scott drives through Town Square a minimum of six days a week. Scott O'Donnell has been a volunteer on the Southlake Baseball Association Board of Directors for more than six years and currently oversees the field management because of his background in sports turf management. Last year, O'Donnell's donated their services to install two new baseball fields at Bicentennial Park. These fields were a necessity due to the expansion of the Southlake Tennis Center where two baseball fields were eliminated. After meeting with Michael Reasoner and Peter Kao, O'Donnel l's was given the authorization to eradicate grass and soil, install new sports surrfacelsoil, sod, and an irrigation system. Our smaller children of Southlake ages 4, 5, and 6 now have two fields to utilize for practices during the week and games on the weekends. Scott O'Donnell is onsite at Bicentennial Park and Southlake Sports Complex a minimum of once each with his children's practices and/or games. Our family frequents Town Square for shopping, lunches, dinners, festivals, Fourth of July festivities, and even the annual visit to see Santa Claus. In 2004, O'Donnell's volunteered our services for the Southlake Senior Citizens facility and we were honored with a special luncheon attended by several city council members at that time: We have included a copy of a letter along with the pktames that were provided by Mr. Weiser. Over the past three years, O'Donnell's has donated more than eight thousand dollars to the Carroll Education Foundation. In 2010, O'Donnell's was a Gold Leaf Sponsor for the Bob Jones Nature Center to help support the preservation, conservation, and education of our local natural resources and the Cross Timbers ecosystem. We have included a copy of the thank you card from the staff at Bob Jones Nature Cen . We share all of this information as evidence that O'Donnell's is present in our own community. O'Donnell's Landscape will take pride in our worse because we are proud to call Southlake our home both personally and professionally. H 2140 E. Southlake Blvd, Ste. L607 Southlake, TX 76092 Tel: 817.562,4498 Metro: 972.424.3723 Fax: 817.562.4981 www.odonnellslandscape.com 4J - 58 �a�r Ju+utae�, .5T.zo. 2140 E. Southlake Blvd, Ste. L601 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 www.odonnvllsiaudscape.com n v O o z m m p c o r 4 '00 jE z D � � v ° 0 z v n 'm n m m m `n C � (7 _ Z n 5 Fax: 8I7.562.4981 4J - 59 July 6, 20H From. .cosh Weiser Preaeidezet, SouffiWW Sartori To: loam Leek, Director, Soutblabe Senior Activities Center Subject SouthWw Senior Activities Ce Aw Landscaping Donation This is a follow-up of my letter of May 7, 2004 is which I requested the City of Southlak a to accept the offer of Scott O'Donnell, of O'Donnell's Lie Service, Inc. to do same landscaping for tlic Senior Activities Center at no cost to the City. After Mcchft permission to have the work done I met with Mr. O'Donmell on June 14 and we agreed on the work to be done. After won of flee fms be had detamtined dud they could not be destroyed by spzayincg and it would be necessary to dig them out. On June 17 four wozlcmen dug omt the fems and their roots, many of which were one-half inch iu diameter They also thoroughly rotodned the front west bed and the north bed. On June 23 Mr. O'Darmell returned with three men to plant the bed. They first moved ftee wasting bashes to the north bod beyond the air conditioner and two buklies to the right front bed_ An eight foot magnolia was planted near the center of flee font bed and additional Sowbushes. Two *gushes were plate $1 the eeaner of flee Center toIde the air cmubtipeg-=als also pled. The bed was fim mulched. The bushes at the south side of the Center wenalso prm2ed to an appmpriate size to which they can be maintained m the future. Bcf= and afl= pictures of the plantings are enclosed. Due to The necessdy of mannany removing tho ferns the amount of donated labor nicteased significaaiiy and the estimated value offic labor and materials was about $2,000. Mr. O'Donnell has made a significant ids overt to the appemm= of tie Soivatce Senior Activi des Canter. Tho Seniors appreciate his wodc and hope to express it to him atffie Tuesday lunicheon on My 20. We also exFm our g4nucia ion to Cow Greg Jones for his effaats in initiating this project and the Community Services Depsrimdrt for snpportmg it Thank you. Josh Weiser, Presider, Sou&W.w Seniors cx Demme Alexander, Chair, Southlake Senior Advisory Commission Coemcilznan Greg Jones ✓ Mr. Scott O'Donnell 4J - 60 �IC �' December 2010 Thank.you so much D'Donnell's Landscape Services for your generous donation of $1,000.00 Gold Oak Leaf Sponsorship for Naturally Sweet 2 • November b, 2010 Your donation was an important contribution to assuring the success -of the event and the support of preserving, conserving, and educating about our local natural resources and the Cross Timbers ecosystem. The Bob Jones Nature Center is a 501(c)(3) non-profit organimmdon reomered with the In The YaUe o f dw goods and services prorided in exchanp for lrour doadk : is insubstantial. KEEP THIS WRITTEN ACKNOWLEDGEMENT OF YOUR DONATION FOR YOUR TAX RECORDS. 4J-61 The O'DonneWs Difference There is a digerence in landscoW companies. Frankly, we feel we provide the finest landscape services available in the Metroplex. Our small more personalized work Beams, combined with our central locations are tough to beat. O'Domell's is responsive. Simply put, if you need us we are there. We maix W proms throughout the Metropim Tluougb our network of mob* phones, radios, and pagus, we're seldom more than minutes away. We take great pride in our ability to meet our clients' needs in a responsive moaner. 2. O'Donnell's delivers quality. Our management staff has received ntmreeM national, state, and local awards for landscape maintenance, and colwscaping. Whether you're a high profile commercial property or a residential community, ane thing is certain; O'DonneH's delivers quality service. 3. O'Dozmell's delivers value. Our company strives to deliver true value for our client's investment. We honestly feel that there is no comparison in value. Our goal is to have the best pace on every proposal, but what we concentrate on is delivering vahre. The best way to describe the value of O'Donnell's Landscape Services is by sharing our mission statement. That mission statement is as follows: "Our goal is meeting or exceeding our clients' needs by delivering quality landscape services at a reasonable cost, while cultivating lasting relationships with both clients and employees." m we "live" our mission statement, we deliver value for our client's investment 0 2140 E. Southlake Blvd, Ste. L607 SouCake, TX 76092 Tel: 817.562.4498 Metro: 972.424.3723 Fax: 817.5621.4981 www.odonnellslandscape.com 4J - 62 Who We Are Scott E. O'D nell, Owner has more than twenty years of experience in the landscape industry. Sett maintained yards and several commercial properties far Hall Financial deal Estate during his early college years. During his final year of college, Scott became serious about the landscape industry and accepted a job with a large landscape maintenance provider in the DFW Metroplex. . Scott became passionate about the landscape industry and chose this field as his profession.a$er graduating from The University of North Texas. Positions he has held during his career are as follows: Gardener, Maintenance Foreman, Chemical Applicator, Residential 1 Commercial Manager, Area Manager, Salesman, Sales Manager, Vice President of Sales, Regional Sales & Marketing Manager, and National Accounts Manager. As an Area Manager, Scant managed a portfolio of more than two million dollars in landscape maintenance revenue. Several of his properties were recognized nationally, -regionally, or on a statewide basis with an award for their landscape appearance. A few of these properties were: Omni Mandalay Hotel in Las Colinas, Dallas. Fort Worth Freeport Development, and DFW Marriott Hotel. In his role as Vice President of Sales, Scott was responsible for the sales and marketing of a twelve million dollar company with two branches located in the Meiroplcx. In April 1999, a national company acquired Scott's employer, where he assumed the role of Regional Sales & Marketing Manager for a seven state area. During his tenure with the national company, he saw a recurring trend. The trend was a general lack of care for the clients as well as the employees, translating to a non-existent level of ownership. The focus on providing quality landscape services to clients was Iost m an attempt to satisfy stringent corporate budgets. Scolds philosophy has and always will be Wake care of his clients as well as his employees and they in tam will do the same. In 2000, O'Donnell's Landscape Services was incorporated in the state of Texas. Complete landscape management services are provided such as: mowing edging, trimming, fertilizing, seasonal color installation, irrigation monitoringhvpairing, and plant installatiom Scott is a Texas Certified Landscape Professional (#318), and a Licensed Chemical Applicator (9314469). The company is proud to be outstanding members of the Texas Nursery and Landscape Association (TNLAI and the Associated Landscape Conlradm of America (ALGA). W 2140 E_ Southlake Blvd, Ste. L607 Sauddake, TX 76092 Tel: 917.562.4498 Metro: 972.424.3723 Fax: .8 17.562.4981 www_odonnellstandscape_com 4J - 63 Ku Personnel Position. OWNER Name: SCOT'T E. 0 DONNILL Education: B.S. KINESIOLOGY UNIVERSITY OF NORTH TEXAS Experience: Tweet+ -three years experience in the landscape industry. Scott is a Texas Certified Landscape Professional (9318), a Licensed Chemical Applicator (#314469), a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated. Landscape Contactors of America (ALCA). Position: OWNER Name: SHANNA IL O'DONNELL Education: B.S. MARKETING LOUISIANA STATE UNIVERSITY Experience: Fifteen years experience in a management capacity with several diverse roles. Sharma is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contradors of America (ALCA). Position: SENIOR VICE PRESIDENT OPERATIONS 1 CH MUCAL MANAGER Name: EbEKANUEL CARRENA Education: M.S. HORTICULTURE OKLAHOMA STATE UNIVERSITY Experience: Twenty-six years experience in the landscape industry. Emmanuel is a Texas Certified Landscape Professional (#60), a Certified Nursery Professional (#2580� a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contracrors of America (ALGA). Primarily responsible for management and production of all operations of the company. W 2140 E. SoutlAakr, Blvd, Ste. L607 Southl" TX 76092 Tel: $17.562.4498 Metro: 972.424.3723 Fax: 817.562.4981 www odoaaellslandscape.com 4J-64 Position: VICE PRESIDENT BUSINESS DEVELOPMENT Name: JEREMY FOSTER Education: B.S. BUSINESS MANAGEMENT UNIVERSITY OF PHOENIX Experience: Seven years of portfolio management with client service and sales expenence. He is a member of the Texas Nursery and Landscape Association CIM A), and a member of the Associate Landscape Cmtractors of America (ALCA). Position: BUSINESS DEVELOPMENT / CLIENT SERVICE MANAGER Name: TRAVIS HANCOCK Education: BU TBUSINESS RSTfX OOTTEXAS ADMINISTRATION 1 MARKETING Experience: Twelve years of experience in the landscape nursery and client service management. He is a member of the Texas Nursery and Landscape Association (TNLA), and a member of the Associate Landscape Contractors of America (ALCA). Position: IRRIGATION MANAGER 1 CLIENT SERVICES MANAGER Name: CIFERS MOULTON F,xpezience:'ent3'four years experience in the lope industry. Cifers is a licensed irrigator in the stale of Texas, Maxicom certified, a member' of the Texas Nursery and Landscape Association (TNLA), and a member of the Associated Landscape Contractors of America (ALCA). Position: CLIENT SERVICES MANAGER Name: TIM McCOMMAS Experiiy�r years experience in the landscape industry. Tim is a member of the ��: Texas Nursery and Laildscape and a Association (TNLAI amember of the Associated Landscape Contractors of Aimrica (ALGA). i�. 2140E 5outh1alue Blvd,:Sta. L607 Southla1w, TX 76092 Tel: 817.562.4498 Metro: 972A24.3723 Fars: 817.562.4991 www.odonne11S1andscaPe.c0m Position: Name: Experience: Position: Name: 4J - 65 FIELD SUPERINTENDENT .TACK DiGIACOMO Twelve years experience in the landscape industry m a management capacity. . Jack is a member of the Texas Nursery and Landscape Association (MA), and a member of the Associated Landscape Contractors of America (ALCA). FIELD SUPERINTENDENT LAWRENCE DAVIS Experience: Nineteen years experience in the landscape industry in a management capacity. Lawrence is a licensed chemical applicator in the state of Texas, a member of the Texas Nursery and Landscape Association (TNL4 and a member of the Associated Landscape Contractors of America (ALCA). �L 2140 E. Souddake Blvd, Ste. L607 Southlakc, TX 76092 TeL 817.562.4498 ;Metro: 972.424.377-3 1;w 817562.4981 www.odoanellslandscape.com 4J - 66 w u 4 rW L W 4J - 67 THIS IS YOUR LICENSE. CAREFULLY TRIM AWAY EXCESS MARGINS AND DISPLAY AT ALL TIMFti, TEXAS DEPARTMEA[T OF AGRICULTURE �• TODD STAPLES, COMMISSIONER` P. O. BOX 12847 AUSTIN, TX 78711 2847 (877) UC.-AGRI (877-542-2474) .,�• For the hearing impaired: (800) 735-2989 TDO (800) 735-2988 VOICE i<lryyw.td a.state.tic. us COMMERCIAL PESTICIDE APPLICATOR LICENSE This is to certify that the person whose name appears below has met the requirements of Texas AgriCultufe Code Chapter 76. relating to application of restric:ed-use or su t Aimited-use pesticides or regulated herbiades. This ficense is issued for purchase and application of restricted -use of state -limited -use pesticides or regulated herbicides to be used according to label directions consistent with the use categories fisted below. SCOTT O'DONNELL 2140 E SOUTHLAKE BLVD STE L607 SOUTHLAKE TX 76092-6516 TDA Client No. 002w320 TDA License No. 0314469 Effective Date: February 28, 2011 Expiration Date: February 29, 2012 CATEGORIES: 3A M TEXAS DEPARTMENT OF AGRICULTURE OF TODD STAPLES, COMMISSI0NIER P. 0_ BOX 12847 AUSTIN. TX 79711 28d7 aG (8n) UC-AGRi (877-5+12,2474) +1 For Hre hearing intpairftd: (806) 735.2M TDD MW) 73&2988 VOICE wff&Jda.stAe_bCus •7• �,5• NURSERY/FLORAL CEFMFICA'TE OF REGISTRATION This is to certify that the person listed below is licensed to sad nurseryMoral products at the indrrated location in accordance with Texas Agriculture Code Chapter 71, O'DONNELUS LANDSCAPE SERVICES INC CIWK Name: O'DONNEL S LANDSCAPE SERVICES INC 4220 MCL.EAN RD TDA Client No: 00131243 HALTOM CITY TX 76117 CERTIFICATE NO. 0290056 CERTIFICATE TYPE NURSERY FLORAL CLASS 1 Effective Date: October 31, 2010 Expiration Dafle: 0ciober 31. 2011 MUST BE POSTED IN A CONSPICUOUS LOCATION THIS CERTIFICATE IS NON -TRANSFERABLE P4 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Be it krmzrm that CIFLRS M HAMILTON has fuffiffed the re uirements in accordance with the Paws o the State of 9xas far LICENSED IRRIGATOR License Num6er: u0005052 Issue Date: 03119/2009 EXecutitv Drrec Eiration Date: 03131/2012 Texas Commission on Envrro Q,uafity 15 4J - 69 The Certified Landscape Professional O'Donnell's Landscape Services, Inc. is pleased and proud of our ability to offer the services of several Certified Landscape Professional. Certification is a voluntary peer review process that identifies and acknowledges individuals possessing high levels of professional ability. The program requires broad knowledge of horticultural and management standards set by the Texas Nursery and Landscape Association and am accepted throughout the landscape industry. The certification process for landscape professionals in Texas includes extensive testing covering over twenty topics. These topics range in diversity from landscape and irrigation design to resource efficiency, building materials, botany, turf culture, and pruning. Professionalism is a Joey to success .. . Advancing technology has made landscape contracting much more than a horticultural ability. Landscape contracting has become an advanced skill in the management of science and business. A careU blend of education and experience is required before this skill is refined. The certification process is a measure of these accomplishments. Benefits of »gig a Certified Landscape Professional are may and include: Confidence in the knowledge and skill level in horiiesilture and landscape science Protection ofyosrr kn*cape investment Pres~on of the integrity ofyour kmdscape design Extension ofprofessionalism throuOM every aspectofyo&r project Significant positive ef'ew on the quality of your environment Certified Landscape Professionals set high standards, which are passed on to you in terms of job quality and efficiency. Landscape contractors who are not certified do not represent the vary best the industry bun to offer. Protecting the public trust by establishing certification sets apart skilled professionals. 1(0 2140 E. Southiake Blvd, Ste, L607 Southlake, TX 76092 Tel: 817.562.4498 Metro: 972,424.3723 Fax: 917.562.4981 www. odonneilslsndscape ;com C U �w ka 4 C �wd� z O 100 00 u r---q o cn w � u z A� a 9 a I E 1 31 U 4J - 70 0 PCL XL error Subsystem: GEDI Error: COLorFO L Operator: Readlmage Position: 3138 4J-71