Item 4EItem 4E
CITY OF
SOUTHLAKI
MEMORANDUM
(January 20, 2015)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Change Order No. 5 for the Water and Sanitary Sewer
Relocation Project for FM 1938 in an amount not to exceed
$280,000 with Wilson Contractor Services, LLC for the addition
of a 12-inch water line in W. Bob Jones and an 8-inch water
line connection from Lonesome Dove to Lake Drive along
Burney Lane
Action
Requested: Approve Change Order No. 5 for the Water and Sanitary Sewer
Relocation Project for FM 1938 in an amount not to exceed
$280,000 with Wilson Contractor Services, LLC for the addition of a
12-inch water line in W. Bob Jones and an 8-inch water line
connection from Lonesome Dove to Lake Drive along Burney Lane.
Background
Information: First and foremost, Change Order No. 5 adds two construction
projects previously authorized and budgeted by the City Council to
this existing contract. By adding these projects to the FM1938
utility construction contract, staff time is significantly reduced in the
administration of getting the construction of these projects
underway. In addition, the contractor for this contract has worked
well with the city staff and has committed to holding the unit prices
in the existing contract. The addition of these projects to this
contract is within State Purchasing guidelines according to the City
Attorney's Office.
Change Order No. 5 reconciles the quantities of the City of
Southlake portion of the Water and Sanitary Sewer Relocation
Project for FM 1938 as of today. A small portion of the contract will
remain open due to a small amount of utility work that will take
place during the actual TxDOT roadway project. The elevation of
proposed FM1938 will change significantly in the area of
Kingswood Drive. It is more expeditious to complete this small
portion of utility construction once the future grade of FM1938 has
been lowered.
The FM 1938 Phase II Roadway Expansion Project from FM 1709
to the Randol Mill Bend requires relocation of water and sanitary
sewer. The Texas Department of Transportation (TxDOT) requires
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Item 4E
public infrastructure owned by the cities be relocated from
underneath the proposed FM 1938 pavement to the parkways.
City Council awarded the construction contract to Wilson Contractor
Services, LLC on August 20, 2013 in the amount of $1,845,378.
Four (4) previous change orders have been approved which
increased the contract amount to $1,938,808.35. The water and
sanitary sewer relocation project was completed in December 2014
under budget. The remaining segment of water line within the city
of Keller will be completed by Wilson Contractor Services, LLC in
conjunction with TxDOT during the construction of the roadway.
The two projects to be added to the contract are as follows:
8-inch Waterline Connector at Lake Dr./Burney Ln. and Palo
Duro/Lonesome Dove Rd. — FY 2014 CIP Project (Tier 2)
This project replaces an existing 2-inch waterline along Lonesome
Dove with an 8-inch waterline up to Burney Lane to the east. This
project also loops the water system with a connection to the
existing 8-inch water line in Lake Drive to the west. This waterline
was originally included in the Shady Oaks water and sanitary sewer
project which is currently on hold. Wilson Contractor Services, LLC
is agreeable to construct this segment of waterline for the city.
Construction Cost: $148,643.76
12-inch Waterline along W. Bob Jones Rd. from TW King Rd. to N.
White Chapel Blvd. — FY 2014 CIP Project
This waterline is needed in order to loop the water system and
provide fire protection to the properties along this section of
roadway. The waterline will also provide opportunities for
development since much of this land is currently vacant. Phase 1
of the 12-inch Waterline along Bob Jones was completed with
Change Order No.1, approved by the City Manager in December
2013. This change order includes Phase 2 of the waterline which
required additional right of way that has now been acquired. This
water line will complete the connection to the existing 12-inch water
line in North White Chapel Blvd.
Construction Cost: $150,011.98
The water and sanitary sewer relocation project was completed
below the budgeted amount. Staff has identified that these two
additional projects can be included in the existing contract with
Wilson because the total amount of the addition to the contract will
Page 2 of 4
Item 4E
remain below the 25% of original bid amount of $2,306,723 as set
by State procurement laws. Below is the summary of Change
Order No. 5:
Original Contract Price $1,845,378.00
CO No. 1 Addition of W. Bob Jones Waterline Phase 1 $42,367.50
CO No. 2 Fawkes Lane RCP (City of Keller) $1,200.00
CO No. 3 Waterline Changes (City of Keller) $29,427.00
CO No. 4 Sanitary Sewer Bore to Bibbentuckers $20,435.85
Subtotal: $93,430.35
CO No. 5 WL & SS Relocation for FM 1938 Closeout ($18,746.40)
Lonesome Dove/Burney Lane 8" WL Addition $148,643.76
W. Bob Jones 12" WL Addition $150,012.98
Subtotal: $279,909.34
Contract Price Including Change Orders: $2,218,717.69
The City of Southlake has successfully completed various projects
throughout the City with Wilson Contractor Services, LLC.
Financial
Considerations: These projects are within the allocated amounts funded from the
Capital Improvement Program Utility Fund. The budgeted amounts
for the W. Bob Jones and the Burney Lane/Lonesome Dove
Waterlines are $350,000 and $300,000, respectively.
Strategic Link: Construction of the W. Bob Jones and the Burney Lane/Lonesome
Dove Waterlines links to the city's strategy map relative to the focus
areas of Infrastructure, Performance Management and Service
Delivery by investing to provide and maintain high quality public
assets and improve performance of delivery and operational
processes.
The Critical Business Outcome that is met by the construction of
these improvements is C1305: Optimize resources through
collaboration and partnerships to reduce costs and add service
value.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may amend, approve or deny this request.
Supporting
Documents: Location Map
Page 3 of 4
Item 4E
Change Order No. 5
Staff
Recommendation: Approve Change Order No. 5 for the Water and Sanitary Sewer
Relocation Project for FM 1938 in an amount not to exceed
$280,000 with Wilson Contractor Services, LLC for the addition of a
12-inch water line in W. Bob Jones and an 8-inch water line
connection from Lonesome Dove to Lake Drive along Burney Lane.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., City Engineer
Alejandra Ayala, P.E., Civil Engineer
Page 4 of 4
Wed
AWdW7 4. 17 i i
13SQUTHLAKE CHANGE ORDER No. 5
Date:
Project: Water and Sanitary Sewer Relocations for FM 1938
Owner: City ofSouthlake
Contract: $1,845,378.00 Contract Date: October 15, 2013
To: Wilson Contractor Services, LLC
Contractor
You are directed to make the changes noted below in the subject contract for the dollar amount stated below including
all labor, equipment, materials, overhead, and profit:
Nature of changes: Addition of the W. Bob Jones 12" WL and the Lonesome Dove/Burney Lane 8" Waterline
Part 3 - Waterline Improvements (City of Southlake)
Item
Description
Qty
Unit
Unit Price
Total
1.
1
Add — Furnish and install 12-inch dia. C900 DR 18 PVC water line,
complete in place by open cut
85
LF
$36.00
$3,060.00
2.
1.1
Delete — 12-inch C900 DR18 PVC via bore (W. Bob Jones)
85
LF
$200.00
-$17,000.00
3.
2
Add — Furnish and install 8-inch dia. C900 DR 18 PVC water line,
complete in place by open cut
570
LF
$32.20
$18,354.00
4.
5
Delete — Furnish and install 20"xl2" Tapping Sleeve and Valve
1
LS
$1,350.00
-$1,350.00
5.
7
Add — Furnish and install 8" resilient seat gate valve with box,
1
EA
$1,325.00
$1,325.00
complete and in place
6.
8
Add — Furnish and install 8" resilient seat gate valve with box,
1
EA
$1,005.37
$1,005.37
complete and in place
7.
10
Delete — Furnish and install 1" combo air & vacuum release, complete in
1
EA
$4,300.00
-$4,300.00
place
8.
12
Delete — Furnish and install fire hydrant, complete in place
3
EA
$2,556.00
-$7,668.00
9.
14
Add — Furnish and install 1" service tap, complete in place
3
EA
$420.00
$1,260.00
10.
15
Add — Furnish and install 1" service tap, complete in place
30
LF
$15.20
$456.00
11.
16
Add — Furnish and install 1" water meter & box, complete in place
3
EA
$525.00
$1,575.00
12.
18
Delete — Remove and dispose butterfly valve, complete in place
1
EA
$600.00
-$600.00
13.
25.1
Add — Trench Safety Average 6' Depth
85
LF
$0.50
$42.50
14.
26
Delete — Furnish and Install fill material - ballast stone, complete in place
100
CY
$60.00
-$6,000.00
15.
27
Delete — Furnish and install concrete - type E, complete in place
100
CY
$147.00
-$14,700.00
16.
28
Delete — Furnish and install top soil, complete in place
100
CY
$36.00
-$3,600.00
Added Items
During Construction:
17.
36
Add — Remove and Replace 3'x5' RCBox @ Lovegrass and FM1938
1
LS
$1,100.00
$1,100.00
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Change Order No. 5
18.
37
Add - Demolish Haul Off and Rebuild Cast in Place 3'x5' RCB
1
EA
$6,000.00
$6,000.00
Headwall @ Lovegrass and FM1938
19.
38
Add - Tree demolition not identified on plans
1
LS
$9,000.00
$9,000.00
20.
39
Add - Tree Haul Off to Dump Yard (ASG & TBK)
21
Loads
$200.00
$4,200.00
21.
40
Add - Tree Haul Off to Dump Yard (ASG & TBK)
21
Loads
$160.00
$3,360.00
Total RFCO
Part 3
-$4,480.13
Part 4 - Waterline Improvements (City of Keller)
22.
12
Add - Furnish and install 1" service line, complete in place
3
LF
$15.20
$45.60
23.
21
Delete - Furnish and install fill material - ballast stone, complete in place
100
CY
$60.00
-$6,000.00
24.
22
Delete - Furnish and install concrete - type E, complete in place
100
CY
$147.00
-$14,700.00
25.
23
Delete - Furnish and install top soil, complete in place
100
CY
$36.00
-$3,600.00
26.
26
Delete - Furnish and install concrete pavement repair, complete in place
496
SF
$19.25
-$9,548.00
27.
27
Add - Funish and install asphalt pavement repair, complete in place
748
SF
$23.47
$17,555.56
Added Items During Construction:
28. 34 Add - Tree demolition not identified on plans 1 LS $9,000.00 $9,000.00
29. 35 Add - Tree Haul Off to Dump Yard (ASG & TBK)
14 Loads $200.00 $2,800.00
30. 36 Add - Tree Haul Off to Dump Yard (ASG & TBK)
14 Loads $160.00 $2,240.00
Total RFCO Part 4-$2,206.84
Part 5 - Sanitary Sewer Improvements (City of Southlake)
31.
1
Delete - Furnish and install 10-inch dia. SDR 26 PVC sewer, complete in
276 LF
$46.50
-$12,834.00
place by open cut
32.
2
Add - Furnish and install 10-inch dia. SDR 26 PVC sewer courier pipe
in 18" encasement pipe by other than open cut, complete in
64 LF
$229.20
$14,668.80
place
33.
3
Delete - Furnish and install 10-inch dia. SDR 26 PVC sewer courier pipe
178 LF
$105.25
-$18,734.50
in 18" encasement pipe by open cut, complete in place
34.
4
Delete - Furnish and install 8-inch dia. SDR 26 PVC sewer, complete in
120 LF
$34.25
-$4,110.00
place by open cut
35.
7
Delete - Furnish and install 5' dia. Sanitary sewer manhole, complete in
5 EA
$4,200.00
-$21,000.00
place
36.
10
Delete - Furnish and install 5' manhole extra depth (>10' depth), complete
7 VF
$131.00
-$917.00
in place
37.
18
Delete - Pre -construction TV Inspection
3315 LF
$0.80
-$2,652.00
38.
20
Delete - Manhole vacuum testing, complete
5 EA
$130.00
-$650.00
39. 21 Add - Furnish and install 4" sanitary sewer services, complete and in 321 LF $23.30 $7,479.30
place
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Change Order No. 5
40. 22 Add - Furnish and install sanitary sewer tap, complete and in place 8 EA $580.00 $4,640.00
41. 25 Delete - Furnish and install concrete - type E, complete in place 100 CY $147.00-$14,700.00
42. 26 Delete - Furnish and install topsoil, complete in place 100 CY $36.00-$3,600.00
Added Items During Construction:
43
29
Add - Remove & replace 8" SS @ Florence for FL conflict due to
140
LF
$34.25
$4,795.00
existing 30" watermain and existing 12" SS FL
44.
33
Add - 40' Bore under existing 30" Watermain @ the Florence crossing
for SS B-3
40
LF
$229.20
$9,168.00
45.
34
Add - 12" Sch40 PVC used for Culverts @ the temporary bypass
40
LF
$25.00
$1,000.00
46.
35
Add - 120'x20'x6" temporary laydown & one entrance @ Florence for
267
SF
$20.50
$5,473.50
traffic diversion (Keep traffic openon Florence & FM1938)
47.
36
Add - 240'x20'x6" temporary laydown & one entrance @ Hillside Cf.
533
SF
$20.50
$10,926.50
for traffic diversion (Keep traffic open on Hillside & FM1938)
48.
37
Add - Remove existing cone and raise MH 1VF w/new cone and install
bolt down water tight MH R&C @ DPS connection (Raven
1
LS
$2,300.00
$2,300.00
linning by others)
Total RFCO Part 5
-$18,746.40
Work Order
W. Bob Jones Waterline STA 4+60 to End (18+76)
49.
1
Add Mobilization
1
LS
$3,100.00
$3,100.00
50.
2
Add Right of way preparation
1
LS
$4,600.00
$4,600.00
51.
3
Add N Furnish and install complete and in place including hydrostatic
1179
LF
$36.00
$42,444.00
testing and disinfection - 12" C900 DR 18 PVC Water Main
Furnish and install complete and in place including hydrostatic
52.
4
Add
testing and disinfection - 12" C900 DR 18 PVC via Bore
237
LF
$200.00
$47,400.00
53.
5
Add Furnish and install complete and in place including hydrostatic
20
LF
$32.20
$644.00
testing and disinfection - 8" C900 DR 18 PVC Water Main
54.
6
Add Ductile iron fittings
1
Ton
$4,450.00
$4,450.00
55.
7
Add Trench Safety Average
1179
LF
$0.50
$589.50
56.
8
Add Fire Hydrant Assembly (std Bury)
2
EA
$2,556.00
$5,112.00
57.
9
Add 12" Gate Valve and Box
3
EA
$2,195.00
$6,585.00
58.
10
Add 8" Gate Valve and Box
1
EA
$1,325.00
$1,325.00
59.
11
Add 6" Gate Valve and Box
4
EA
$1,005.37
$4,021.48
60.
12
Add 2" in line temporary blow off per City detail
1
EA
$1,100.00
$1,100.00
61.
13
Add 1" ARV per City detail
1
EA
$4,300.00
$4,300.00
62.
14
Add 1" service tap
9
EA
$420.00
$3,780.00
63.
15
Add 1" service tap (short)
95
LF
$15.20
$1,444.00
64.
16
Add 1" service line (long -including bore)
240
LF
$36.00
$8,640.00
65.
17
Add 1" water meter box
9
EA
$525.00
$4,725.00
66.
18
Add Gravel drive replacement
8
SY
$47.00
$376.00
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Change Order No. 5
67. 19 Add Storm water polution prevention 1 LS $3,800.00 $3,800.00
68. 20 Add F&I grass-hydromulch seeding 1970 SY $0.80 $1,576.00
Total W. Bob Jones Waterline Phase 2 $150,011.98
Work Order Lonesome Dove/Burney Lane Waterline
69. 1 Add Mobilization 1 LS $3,100.00 $3,100.00
70. 2 Add Right of way preparation 1 LS $3,100.00 $3,100.00
71. 3 Add ~ Furnish and install complete and in place including hydrostatic 1826 LF $32.20 $58,797.20
testing and disinfection - 8" C900 DR18 PVC Water Main
Furnish and install complete and in place including hydrostatic
72.
4
Add
testing and disinfection - 8" C900 DR18 PVC via Bore
116
LF
$152.05
$17,637.80
73.
5
Add
Ductile iron fittings
1.25
Ton
$4,450.00
$5,562.50
74.
6
Add
Trench safety
1827
LF
$0.50
$913.50
75.
7
Add
Fire Hydrant Assembly (std Bury)
1
EA
$2,556.00
$2,556.00
76.
8
Add
8" Gate Valve and Box
5
EA
$1,325.00
$6,625.00
77.
9
Add
6" Gate Valve and Box
1
EA
$1,005.37
$1,005.37
78.
10
Add
1" Service Tap
5
EA
$420.00
$2,100.00
79.
11
Add
1" service tap (short)
20
LF
$15.20
$304.00
80.
12
Add
1" service line (long -including bore)
332
LF
$36.00
$11,952.00
81.
13
Add
1" water meter box
5
EA
$525.00
$2,625.00
82.
14
Add
HMAC replacement per City spec
211
SF
$23.47
$4,952.17
83.
15
Add
Storm water polution prevention
1
LS
$3,800.00
$3,800.00
84.
16
Add
Furnish and install grass-hydromulch seeding
3042
SY
$0.80
$2,433.60
85.
17
Add
Traffic control
1
LS
$2,600.00
$2,600.00
86.
18
Add
General administrative overhead and profit
15
%
$18,579.62
$18,579.62
Total Lonesome Dove/Burney
Lane Waterline
$148,643.76
These changes result in the following adjustment of contract price and contract time:
Contract Price Prior to this Change Order
Net Increase Resulting from this Change Order
Current Contract Price Including this Change Order
The above changes are approved:
$1,938,808.35
$279,909.34
$2,218,717.69
City of Southlake
City
By:
Title: City Manager
Date:
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Change Order No. 5
Contract Time Prior to this Change
Net Increase Resulting from this Change Order
Current Contract Time Including this Change Order
The above changes are recommended:
'Southlake
City
By:
Title: City Engineer
Date:
240 calendar d
(Days or Date)
0 calendar days
(Days)
240 calendar d
(Days or Date)
City of Southlake
City
By:
Title: Project Manager
Date:
City of Southlake
City
By:
Title: Director of Public Works
Date:
Wilson Contractor Services, LLC
Contractor
By:
Date:
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