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Item 6J and 6K (1) ZA14-151 – Specific Use Permit for Green Fest Southlake Resolution 15-002 ZA14-151 Applicant: Bob Jones Nature Center / Audra Lewandowski Request: Approval of a specific use permit for a mass gathering event Location: Blocks 7 & 8, Southlake Town Square, Phase One Aerial View Site Plan Approved Site Plan – ZA13-129 Proposed Site Plan Addition of beer and wine sales Extending end time from 5 p.m. to 10 p.m. Addition of local musical talent Expansion of sponsor/food vendor tent area and road closures Event Overview Signage Yard Sign Exhibit (2’ x 2’) * There are no changes proposed to sign detail or locations from past events. Past Event Photos Planning & Zoning Commission Action January 8, 2015; Approved (5-0) subject to the staff report dated January 2, 2015 and including flexibility for expansion of the sponsor and food vendor tent area around Rustin Park along with directing the applicant to coordinate with city staff regarding closing the entrances along FM 1709 onto Grand Avenue and State Street during the day of the event; and, granting the 5-year approval period. Green Fest 2015 Community Event Participation Policy Item 6K City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business sustainability through tourism B4 Provide high quality customer service B5 Improve performance of delivery & operational processes B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization Approved by City Council on October 21, 2008 Established criteria to evaluate applications for City participation in community events $50,000 was budgeted Community Event Participation Policy Application is from Bob Jones Nature Center Saturday, March 28, 2015 Green Fest 2015 City Incurred costs estimated at $5,571.00 50/50 split: $2,785.50 Responsibility for damage Green Fest 2015 Staff recommends approval of the Participation Agreement with Bob Jones Nature Center for the 2015 Green Fest event, not to exceed $2,785.50 which is 50% of the estimated City incurred costs of $5,571.00 Green Fest 2015 Questions?