2014-11-10 1 ! CITY OF
■ § SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: NOVEMBER 10, 2014
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton, Secretary France Scharli and Board Member Jeff Medici, Lori
Palmer and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: Mitch Hill
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Candice
Edmondson, Deputy Director Kate Meacham, Recreation Superintendent Steve Moore and
Recreation Coordinator Ashley Newhart
1. CALL TO ORDER
Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
6:02 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion.
2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 13, 2014 REGULAR PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the October 13, 2014 Park Board meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
The Board considered the absence of Park Board members Jeff Medici, Lori Palmer
and Paul Venesky from the October 13, 2014 meeting.
APPROVED
A motion was made to approve the Consent Agenda as presented including approval of
the minutes of the October 13, 2014 regular meeting and absences of board members
Medici, Palmer and Venesky.
Motion: Patton
Second: Scharli
Ayes: Patton, Scharli, Wasserman
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 10, 2014 Parks Board Meeting
Page 2 of 3
Nays: None
Abstain: Medici, Palmer and Venesky (absent 10/13/14 meeting)
Vote: 3 -0 -3
Motion Carried.
3. REPORTS
3A. SOUTHLAKE HOME FOR THE HOLIDAYS TREE LIGHTING EVENT
Community Services Recreation Coordinator Ashley Newhart presented an overview of
the upcoming annual holiday tree lighting event in Southlake Town Square to be held
Saturday, November 22, 2014 and was available for questions.
3B. SOUTHLAKE TENNIS CENTER REPORT
Deputy Director Kate Meacham presented an overview of the spring and summer tennis
center participation statistics, programs and events information, and responded to
questions from the Board. Recreation Superintendent Steve Moore also addressed
Board questions. Positive feedback has been received from tennis center participants
on the new citizen satisfaction survey cards.
Roxy Tennis LLP General Manager Mia Gordon - Poorman, 220 Canyon Lake Drive,
Southlake, spoke about tennis center programs participation and the effect of the park
construction on parking and court use.
3C. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS REPORT
Deputy Director Kate Meacham presented participation statistics by association for
soccer, softball, lacrosse and football programs and responded to questions from the
Board. Director Tribble also responded to Board questions.
Matt Deno, Southlake Carroll Lacrosse Association, 1403 McCrae Trail, Southlake,
explained participation fluctuations, changes in the association's method of accounting
of registrations, and responded to questions from the Board.
A new chart report of SCLA registration statistics may be presented at the December
Board meeting.
Staff was asked for a follow -up explanation, if available, on Grapevine Southlake Soccer
Association drop in registrations.
3D. PARKS & RECREATION REPORT
Deputy Director Kate Meacham presented a report on parks and recreation programs,
activities and services offered during the spring and summer and was available for
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 10, 2014 Parks Board Meeting
Page 3 of 3
questions. Director Chris Tribble and Recreation Superintendent Steve Moore also
responded to Board questions.
The Board is interested in receiving more detail concerning pavilion usage and facility
rentals in future Parks & Recreation Reports.
4. CONSIDER — There were no consider items for this meeting.
5. PUBLIC FORUM
Chairman Wasserman acknowledged public forum. There being no one to speak,
Chairman Wasserman moved to the next agenda item.
6. DISCUSSION:
6A. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report and was
available to respond to questions from the Board.
7. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 7:16 p.m.
Motion: Medici
Second: Palmer
Ayes: Medici, Palmer, Patton, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
/• te: 6 -0
th �� " Wasserman, Chairman ttiris • ble, 1 irector
Parks & Recreation Board Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork