Item 4JCITY OF
SOUTHLAKE
MEMORANDUM
December 23, 2014
To: Shana K. Yelverton, City Manager
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From: Chris Tribble, Director of Community Services
Subject: Approve the purchase of Musco Light -Structure Green TM
sports field lighting system from Musco Lighting in the
amount of $218,300 for the Bicentennial Park Field #9
Action
Requested: Approve the purchase and installation of new sports field
lights for Field #9 at Bicentennial Park in the amount of
$218,300.
Background
Information: As part of the Bicentennial Park Phase 2 project, the original
wooden pole field lighting on Field #9 was removed. The
purpose of this item is to purchase and install a new Musco
Light -Structure TM sports field lighting system. The new pre-
cast concrete bases, galvanized steel poles and remote
component enclosures will allow City staff to control the
lights off -site and reduce the spill and glare of the field
lighting by 50%. The new state-of-the-art lighting will match
the other lighting systems within Bicentennial Park.
Financial
Consideration: Funding for this item in the amount of $215,000 was
approved within the FY 2015 SPDC CIP and Capital Budget
as part of the Bicentennial Park Phase 2 Improvements.
The current quote for the purchase and installation is $3,300
more than was budgeted. The difference will be absorbed
within the overall project budget due to project savings.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Safety and Security and Infrastructure and
meets the Corporate Objectives to Achieve the Highest
Standards in Safety and Security, Provide Attractive and
Unique Spaces for Enjoyment of Personal Interests,
Optimize the Use of Technology and Invest to Provide and
Maintain High Quality Public Assets.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City Council
Meeting Date — January 6, 2015
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Citizen Input/
Board Review: This capital project was reviewed and recommended by the
Parks & Recreation Board and the SPDC, and approved by
the City Council with the adoption of the FY 2015 SPDC CIP
and Capital Budget.
The SPDC will consider this item at their January 6, 2015
meeting.
Legal Review: Not applicable.
Alternatives: Alternatives may include:
■ Recommendation for approval as presented
■ Decision not to recommend approval
Supporting
Documents: Supporting Documents include:
■ Site Map
■ Quote for Material and Installation
Staff
Recommendation: City Council approval of the purchase of Musco Light -
Structure Green TM sports field lighting system from Musco
Lighting in the amount of $218,300 for the Bicentennial Park
Field #9.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SITE MAP
S
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Bicentennial Park 280' Radius Field Lighting
Southlake, Texas
Buy Board Quote
Park and Rec. Field Lighting Contract #423-13
Date: December 16, 2014
2014 Price Quote
Equipment Description
Light -Structure Green TM System delivered to your site in Five Easy PiecesTm
• Pre -cast concrete bases
• Galvanized steel poles
• UL Listed remote electrical component enclosure
• Pole length wire harness
• Factory -aimed and assembled luminaires for the field and security
Also Includes:
• 50% less spill and glare light than Musco's prior industry leading technology
• Musco Constant 25TM warranty and maintenance program that eliminates 100% of your maintenance
costs for 25 years, including labor and materials
• Guaranteed constant light level of 50 footcandles in the infields and 30 footcandles in the outfields for 25
years
• 1 group re -lamp at the end of the lamps' rated life
• Control Link® Control & Monitoring System for flexible control and solid management of your lighting
system
• Lighting Contactors
• Structural Engineering -
• Electrical Engineering-
Turnkey Installation by Nema 3 Electric
Quote
Musco's Light Structure Green TM as described above..............................................................$218,211
Pricing furnished is effective until December 31, 2014.
Musco Sports Lighting, LLC • 2009, 2012 1 M-1290-enUS-3
Payment Terms
Net 30.
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Musco will attempt to coordinate shipment so that delivery corresponds with the customer's payment schedule.
We will expect payment within the terms described above unless there is a written statement from Musco's
corporate headquarters stating the acceptance of different terms.
• Delivery to the job_ site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom
light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole
locations after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Structural code and wind speed = 2009 IBC, 90 MPH
• Confirmation of pole locations prior to production
Thank you for considering Musco for your sports -lighting needs. Please contact me with any questions.
Chris Johnson
Musco Sports Lighting, LLC
3300 Madeleine
McKinney, Texas 75070
Phone: 214-733-2927
E-mail: chris.johnson@musco.com
Fax: 800-374-6402
Musco Sports Lighting, LLC • 2009, 2012 2 M-1290-enUS-3