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2014-12-09 SAC MeetingCITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY DECEMBER 9,201 LOCATION: Senior Activities Center 307 Parkwood Drive Southlake, Texas 76092 TIME: 1:00 P.M. AGENDA: 1. Call to Order 2. Consent A. Approval of the November 11, 2014 regular Senior Advisory Commission meeting minutes 3. Discussion A. Guest Presenters 4. Reports A. City Manager's Office & Community Services B. Metroport Meals on Wheels C. Call A Ride Southlake D. Senior Services Coordinator E. Southlake Senior Funding, Inc. 5. Public Forum (This is the Public's opportunity to address the Senior Advisory Commission about non - agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented.) 6. Consider A. Election of Officers 7. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — December 9, 2014 Page 2 of 2 CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, December 5, 2014 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. %'%JI 1111" . +►�_(� :oosseMb� �� Lori Payne, TP#C�� s o, . City Secretary If you plan to attend this public °m€.."nd'have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Le CITY O F SOUTHLAKE Senior Advisory Commission Meeting: December 9, 2014 LOCATION: Senior Center 307 Parkwood Drive Southlake, Texas Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge Kyle; SAC members, Jean Boland, David Baltimore, Beverly Blake, Bernice McCauley, Barbara Pappy (Alternate 1) Commission Members Absent: None Staff Members Present: Director of Community Services Chris Tribble; Steve Moore, Recreation Superintendent; Soheila Phelps, Senior Services Coordinator; and Communications & Website Manager Pilar Schank Guests: None Liaisons: CARS Representative Brighton Greene; MMOW Executive Director Mary King Public Forum: None 1. CALL TO ORDER Chairman Sporn called the meeting of the Senior Advisory Commission to order at 1:03 p.m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 11, 2014 REGULAR SENIOR ADVISORY COMMISSION. APPROVED A motion was made to approve the November 11, 2014 meeting minutes. Motion: Kyle Second: Blake Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn Nays: None Abstention None Vote: 8 -0 City of Southlake Values: Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the December 9, 2014 Page 2 of 4 Motion Carried. 3. DISCUSSION A Cost Recovery Policy will be presented at the February SAC meeting. 3A. GUEST PRESENTERS The following options for guest speakers were suggested. Guest Speaker Meeting Topic Mayor John Terrell March or April SAC Outgoing / SAC appreciation New Council Members Future SAC meetings SAC to determine Fire Chief Mike Starr Future Senior Fire /Rescue Issues Congregate meeting Chief Financial Officer Future SAC meeting The Marq - Southlake financing and cost SYAC members May Joint *SYAC /SAC SAC to determine *SYAC doesn't meet during summer 4. REPORTS 4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank presented the City Manager's Report and responded to questions. The City will host the Community Engagement Committee Mobility Forum and The Marq - Southlake meetings in December. Director Tribble presented an update on construction of the community recreation center and distributed aerial photos showing the progress to date. Construction is on schedule and it is anticipated to be substantially complete in September 2015. Weekly updates are available online at www.cityofsouthlake.tx.us 4B. METROPORT MEALS ON WHEELS MMOW representative Mary King presented the MMOW monthly report and upcoming events and programs. Ms. King was available to answer questions. 4C. CALL A RIDE SOUTHLAKE City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the December 9, 2014 Page 3 of 4 CARS representative Brighton Greene distributed the CARS monthly participation trip report and summarized the ride fluctuations and statistics during November and December. Mr. Greene was available to answer questions. 4D. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps reported on upcoming holiday events and programs at the Center. Members were informed about a prescription drug bag advertising campaign with Southlake Kroger and also a new exercise program to be launched in January. Ms. Phelps was available to answer questions. 4E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Secretary Nancy Sporn reported on SSFI fundraising efforts including seeking grants for overnight field trips. New officers have been elected for SSFI and they are: Suzanne Van Dusen, President; David Baltimore, Treasurer; and Nancy Sporn, Secretary. Ms. Sporn was available to answer questions. 5. PUBLIC FORUM Chairman Sporn acknowledged the public forum. There being no one wishing to speak, Chairman Sporn proceeded to the next agenda item. Members discussed the senior name badges and how they are used to obtain an accurate audit of participation at the center. Members feel the print is too small on the badges. 6. CONSIDER 6A. ELECTION OF OFFICERS Chair Sporn presented information concerning election of officers. The Commission discussed the language in the Bylaws and agreed to appoint Charlie Boyd, David Baltimore and Jean Boland to a subcommittee to further investigate the SAC Bylaws and propose a recommendation to rectify the language concerning term of officers and timing of election thereof. WITHDRAWN A motion was made to keep the same officers as is with Nancy Sporn, chair; Charlie Boyd, vice chair; and Marge Kyle, secretary. Following further discussion, SAC member Blake withdrew the motion. Motion: Blake City of Southlake Values: Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Minutes of the December 9, 2014 Page 4 of 4 Motion was withdrawn. APPROVED A motion was made to table further discussion until the appointed subcommittee can make a recommendation of proper wording for the Bylaws. Motion: Baltimore Second: Sporn Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn Nays: None Abstention None Vote: 8 -0 Motion Carried. 7. ADJOURNMENT APPROVED A motion was made and unanimously approved to adjourn the meeting at 2:30 p.m. Motion: Boyd Second: Baltimore Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley, Pappy and Sporn Nays: None Abstention None Vote: 8 -0 Motion Carried. 41111 „ Ar o Nancy Sp• n, h.fr Steve Moore, Recreation Superintendent Community Services A tape and digital recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity • Innovation ♦ Accountability • Commitment to Excellence • Teamwork CITY OF Senior Advisory Commission Sign -in Sheet SOUTHLAKE Dec 9, 2014 .m Senior Center — 3Q-7" • ar ood ' r David Baltimore (Place 4) NIA Beverly Blake (Place 6) ' _ - - _ • Jean Boland (Place 1) _ /2 di d. Charles Boyd (Place 3), V -Chair ak`? -� Marge Kyle (Place 7), Secretary Bernice McCauley (Place 2) /_ / Barbara Pappy (Alt 1) Nancy Sporn (Place 5), Chair < . __,✓ ,� Vacant (Alt 2) STAFF Chris Tribble 41(7 Kate Meacham Steve Moore Soheila Phelps .�G �� Pilar Schank / L Ryan McGrail Cassie Tucker GUESTS Brighton Greene (CARS) e Eric Phelps (CARS) Mary King (MMOW) fL�i_i.di.► Milton Blake