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Item 4LCITY OF SOUTHLAKE MEMORANDUM November 21, 2014 To: Shana K. Yelverton, City Manager From: Michael Starr, Fire Chief Subject: Item 4L: Approve the purchase of a Pierce Quantum Pumper from Siddons-Martin Emergency Group in the amount not to exceed $695,000. Action Requested: Approve the purchase of a Pierce Quantum Pumper from Siddons-Martin Emergency Group in the amount not to exceed $695,000. Background Information: As part of the fiscal year 2015 budget process, Council approved the purchase of a new pumper to replace the current 2001 pumper. The purchase of a new pumper is necessary because the current 2001 pumper has become unreliable and is costing the department over $40,000 a year in maintenance. The Southlake Fire Department Apparatus Replacement plan recommends frontline units be replaced every 10 years. The 2005 Pumper assigned to the west facility will be put into reserve status and the new 2015 pumper will be assigned to the west facility. The 2001 Pumper will be traded in on the new 2015 pumper. Once purchased, the engine will be delivered within nine (9) to ten (10) months and will operate out of the Vilest Facility. Financial Consideration: This purchase was budgeted in the fiscal year 2015 Strategic Initiative Fund and approved by council as part of the fiscal year 2015 Budget. The Purchase will be made off the HGAC purchasing contract and includes a prepayment discount of $25,911. Strategic Link: Performance Management and Service Delivery; Safety and Security; C1, Achieve the highest standards of Safety and Security; B1, Achieve Best in Class Status in all City Disciplines; B4, Provide High Quality Customer Service; F2, Invest to provide & maintain high quality public assets. Citizen Input! Board Review: NIA 4L- 1 bN City Council Meeting Meeting Date — December 2, 2014 Page 2 of 2 Legal Review: None Alternatives: Council may approve, modify or deny this item. Supporting Documents: Proposal for 2015 Quantum Pumper; EP300205-504 Staff Recommendation: Staff recommends the approval of the purchase of a Pierce Quantum Pumper from Siddons-Martin Emergency Group in the amount not to exceed $695,000, 4L - 2 3500 Shelby Lane Denton, Texas 76207 GDN P115891 TXDOT MVD No. A115890 EIN 27.4333590 Protecting the Southwest November 3, 2014 Mike Starr, Chief Southlake, City of Southlake Fire Department 600 State Street Southlake TX 76092 RE: Proposal for 2015 Quantum Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to Southlake, City of. Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB Southlake, City of and training on operation and use of the apparatus. Description EP300205-504 Pierce Quantum Top Mount Pumper Price guaranteed for 30 days. Delivery within 9-10 months of order date. Chassis Prepay Discount ( $ 9,456.00). $ 315,200.00 due with order. Full Prepay Discount ( $ 16,455.00). Total amount due with order. Amount Vehicle Price $ 713,278.00 Prepay Discount ($ 9,456.00) Prepay Discount ($16,455.00) Equipment $ 40,347,00 Trade -In ($ 40,000.00) SUB TOTAL $ 687,714.00 H-GAC F512-13 $ 2,000.00 TOTAL $ 689,714.00 Taxes, Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Acceptance. In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will he governed by the laws of the state of TX. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group unless agreed to in writing and signed by a duly authorized officer of Siddons-Markin Emergency Group, Sincerely, Travis Ownby Siddons-Martin Emergency Group, LLC I, , the authorized representative of Southlake, City of, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date j,� CONTRACT PRICING WORKSHEET 77 For MOTOR VEHICLES Only Contract FS12-13 No.: Date 11/03/14 Prepared: ,.'C'� .,.Gino ��\\",�."`,. -\\ c� va �.` \ tiA- '\ •`\:�i., ,.��,.\ .'..`.. i, \�\ \An. .��� -\\A: w�: ` tc" ��y]�yy� 7I� 'y(�j��R��2'FR�•+!„ G•��/.. L �0 ���aTL \�\� \ -FY �}�� IL��_'b�i7C.R'! -� \N..�K�i'� 4��i�� �Y{iL��U�i�L ��M �\��. ,�„ �` .��:� �`c \. 3.. ,a` . ti,\ N\ ix'�- � i..`�c`� `�R�,.�..\;:" :,� Tc� :. ,.,�:U�, _ \\ . ���• - �}�.\ v \�, Q -,�... R�`` 1 `�.\"S r ri°,�,�'�u `\\ ti \ \ � � -mot �::�t'�:, ti i i�\�a \ tis �. \ � •.��. �'��. ��'S. Buying €Southlake Fire Department Agency: Contractor: ?Siddon-Martin Emergency Group Contact Chief Mike Starr Person: B Prepared :Sohn Kovach y: Phone: 940-390-6281 Phone: :602-790-7294 Fax: Fax: Email: €mstarraeci.south lake.N.us Emaii: jdoran(asidons-martin.com Product Cade: UC06 Description: Pierce Quantum Top Mount Pumper A::I'roilact Lteiri Base..........gp:.. a optrac'tor.s H- GAC.CoritkAct:::::::::::::::::.:.::.:.:.:::::::::::::::::::::: :::::....... $393 280.00 .............................................................. , ........................................................................................................................................... :t iiq> sl it:E kioiis=:IteuiIze:l;elow-:Atta�ti�ad� 110%i4l sheet s):1 :i om8air � •Ali clude:0' 'tioii:�Codi aih:diM r.i' ..ion j A— .�.#i�akile.::: : ............. ...................................................{ ).. ..........y.............p .................... p........ Pp.............. .................................................................................................................................................... (tote; Pi�blislz�d .4 'tire's aro:o tiQns whiEh were sutriittdd azid Yid izi:Gdzatractok':bis1:::::::::::::::::::::::::::::::::::: >::::>:::::::.:.::.:.:.::.::::::: ................ ......... w............................1? .......................)....... . Description Cost Description Cost Subtotal From Additional Sheet(s): 1 $223,782.00 Subtotal B: $223,782.00 ............................... ........................................................................................... C: A ,tibli�40! 0 tixt§` ItethU& b& a*.'.% attach: addi'tto iaf: ieet s p........,...p................................... ............ .(.)............y......... .................................................................................................................................................... (Niste.:t?' ithliali�dti bons are:itettys tliicli:i� e� e:itot stibi iCfcd:attd: rieoit iii:Cotitractoi^s ..................p.......................................... p......................)........................................................... ........................................................................................................................ : if aeces ai ' c ::::::::'::::::::::::::::::::: ;>< : .................................................. fiiil: :::::::::::::::: :.: ...... ....... ::::::: : .. Description Cost Description Cost Subtotal From Additional Sheet(s): $136,563.00 Subtotal C: € $136,563.00 Cheek: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 22.13% Price plus Published Options (A+B). D::Tatal:twat Be%ie:Any:ApplieahLeTrade=Iii:l:(Jlthee Alla�vanees Diseourits.(A. BBC) .. . ......... .............I.......................... ............� ................... Quantity Ordered: I X Subtotal of A + B + C: IF753624.9961 11 11 Subtotal D• $753,625.00 ;a�GAie brder:Pxiricessin `Fxar e: Anio unt-e'r Cueak Pala ::::::::::::::::::::::::::::::::::::::::':::::::::::: Subtotal )E: $2 000.00 g..... g.f... ...................... Y).................... .............. .............. �::Trade=lips. ! Qtiii r: All isv pr sa: $ .es ial:DisCUtitttS:J I r i ht f I�tstWlatit>tt :: ::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: : P............................................................................................... Description Cost Description Cost Chassis Pre -Payment Discount-$9,456.00 Aerial Pre -Payment Discount 100% Pre -Payment Discount-$16,455.00 Trade Inn AIIowAnce-$40,000.00 Subtotal F: ' $65,911.00 : `:: � 1i e ....... :::: ;: T t i.... cl asts:� ii �.. ..E P. A $ 689 714.00