Item 4LCITY OF
SOUTHLAKE
MEMORANDUM
November 21, 2014
To: Shana K. Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 4L: Approve the purchase of a Pierce Quantum
Pumper from Siddons-Martin Emergency Group in the
amount not to exceed $695,000.
Action
Requested: Approve the purchase of a Pierce Quantum Pumper from
Siddons-Martin Emergency Group in the amount not to
exceed $695,000.
Background
Information: As part of the fiscal year 2015 budget process, Council
approved the purchase of a new pumper to replace the
current 2001 pumper. The purchase of a new pumper is
necessary because the current 2001 pumper has become
unreliable and is costing the department over $40,000 a year
in maintenance. The Southlake Fire Department Apparatus
Replacement plan recommends frontline units be replaced
every 10 years. The 2005 Pumper assigned to the west
facility will be put into reserve status and the new 2015
pumper will be assigned to the west facility. The 2001
Pumper will be traded in on the new 2015 pumper.
Once purchased, the engine will be delivered within nine (9)
to ten (10) months and will operate out of the Vilest Facility.
Financial
Consideration: This purchase was budgeted in the fiscal year 2015
Strategic Initiative Fund and approved by council as part of
the fiscal year 2015 Budget. The Purchase will be made off
the HGAC purchasing contract and includes a prepayment
discount of $25,911.
Strategic Link: Performance Management and Service Delivery; Safety and
Security; C1, Achieve the highest standards of Safety and
Security; B1, Achieve Best in Class Status in all City
Disciplines; B4, Provide High Quality Customer Service; F2,
Invest to provide & maintain high quality public assets.
Citizen Input!
Board Review: NIA
4L- 1
bN
City Council Meeting
Meeting Date — December 2, 2014
Page 2 of 2
Legal Review: None
Alternatives: Council may approve, modify or deny this item.
Supporting
Documents: Proposal for 2015 Quantum Pumper; EP300205-504
Staff
Recommendation: Staff recommends the approval of the purchase of a Pierce
Quantum Pumper from Siddons-Martin Emergency Group in
the amount not to exceed $695,000,
4L - 2
3500 Shelby Lane
Denton, Texas 76207
GDN P115891
TXDOT MVD No. A115890
EIN 27.4333590
Protecting the Southwest
November 3, 2014
Mike Starr, Chief
Southlake, City of
Southlake Fire Department
600 State Street
Southlake TX 76092
RE: Proposal for 2015 Quantum Pumper
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to Southlake, City of. Unit will comply
with all specifications attached and made a part of this proposal. Total price includes delivery FOB Southlake, City of and
training on operation and use of the apparatus.
Description
EP300205-504 Pierce Quantum Top Mount Pumper
Price guaranteed for 30 days. Delivery within 9-10 months of order date.
Chassis Prepay Discount ( $ 9,456.00). $ 315,200.00 due with order.
Full Prepay Discount ( $ 16,455.00). Total amount due with order.
Amount
Vehicle Price
$ 713,278.00
Prepay Discount
($ 9,456.00)
Prepay Discount
($16,455.00)
Equipment
$ 40,347,00
Trade -In
($ 40,000.00)
SUB TOTAL
$ 687,714.00
H-GAC F512-13
$ 2,000.00
TOTAL
$ 689,714.00
Taxes, Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or
any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the
purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the
factory.
Acceptance. In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will he governed by the laws of the
state of TX. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group unless agreed to in
writing and signed by a duly authorized officer of Siddons-Markin Emergency Group,
Sincerely,
Travis Ownby
Siddons-Martin Emergency Group, LLC
I, , the authorized representative of Southlake, City of, agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature & Date
j,� CONTRACT PRICING WORKSHEET
77 For MOTOR VEHICLES Only
Contract FS12-13
No.:
Date 11/03/14
Prepared:
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Buying €Southlake Fire Department
Agency:
Contractor: ?Siddon-Martin Emergency Group
Contact
Chief Mike Starr
Person:
B Prepared :Sohn Kovach
y:
Phone: 940-390-6281
Phone: :602-790-7294
Fax:
Fax:
Email: €mstarraeci.south lake.N.us
Emaii: jdoran(asidons-martin.com
Product
Cade: UC06
Description: Pierce Quantum Top Mount Pumper
A::I'roilact Lteiri Base..........gp:.. a optrac'tor.s H- GAC.CoritkAct:::::::::::::::::.:.::.:.:.:::::::::::::::::::::: :::::....... $393 280.00
.............................................................. ,
...........................................................................................................................................
:t iiq> sl it:E kioiis=:IteuiIze:l;elow-:Atta�ti�ad� 110%i4l sheet s):1 :i om8air � •Ali clude:0' 'tioii:�Codi aih:diM r.i' ..ion j A— .�.#i�akile.::: :
............. ...................................................{ ).. ..........y.............p .................... p........ Pp..............
....................................................................................................................................................
(tote; Pi�blislz�d .4 'tire's aro:o tiQns whiEh were sutriittdd azid Yid izi:Gdzatractok':bis1:::::::::::::::::::::::::::::::::::: >::::>:::::::.:.::.:.:.::.:::::::
................ ......... w............................1? .......................)....... .
Description Cost
Description Cost
Subtotal From Additional Sheet(s): 1 $223,782.00
Subtotal B: $223,782.00
............................... ...........................................................................................
C: A ,tibli�40! 0 tixt§` ItethU& b& a*.'.% attach: addi'tto iaf: ieet s
p........,...p................................... ............ .(.)............y.........
....................................................................................................................................................
(Niste.:t?' ithliali�dti bons are:itettys tliicli:i� e� e:itot stibi iCfcd:attd: rieoit iii:Cotitractoi^s
..................p.......................................... p......................)...........................................................
........................................................................................................................
: if aeces ai ' c ::::::::'::::::::::::::::::::: ;>< :
..................................................
fiiil: :::::::::::::::: :.: ...... ....... ::::::: :
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Description Cost
Description Cost
Subtotal From Additional Sheet(s): $136,563.00
Subtotal C: € $136,563.00
Cheek: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
For this transaction the percentage is: 22.13%
Price plus Published Options (A+B).
D::Tatal:twat Be%ie:Any:ApplieahLeTrade=Iii:l:(Jlthee Alla�vanees Diseourits.(A. BBC) .. .
......... .............I.......................... ............� ...................
Quantity Ordered:
I X Subtotal of A + B + C: IF753624.9961 11 11
Subtotal D• $753,625.00
;a�GAie brder:Pxiricessin `Fxar e: Anio unt-e'r Cueak Pala ::::::::::::::::::::::::::::::::::::::::':::::::::::: Subtotal )E: $2 000.00
g..... g.f... ...................... Y).................... .............. ..............
�::Trade=lips. ! Qtiii r: All isv pr sa: $ .es ial:DisCUtitttS:J I r i ht f I�tstWlatit>tt :: ::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::: :
P...............................................................................................
Description Cost
Description Cost
Chassis Pre -Payment Discount-$9,456.00
Aerial Pre -Payment Discount
100% Pre -Payment Discount-$16,455.00
Trade Inn AIIowAnce-$40,000.00
Subtotal F: ' $65,911.00
: `:: � 1i e
.......
:::: ;: T t i.... cl asts:� ii �.. ..E P. A
$ 689 714.00