Item 4KCITY OF
SOUTHLAKE
MEMORANDUM
December 2, 2014
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4K Approve the Purchase of New Vehicles from Silsbee Ford in
the amount of $73,000
Action
Requested
Background
Information:
Financial
Considerations:
Strategic Link:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Approve the purchase of new vehicles from Silsbee Ford for
Facilities Services and Parks in the amount of $73,000.
As part of the FY 2015 budget process, Facilities Services and
Parks Departments requested additional vehicles be added to
their fleet. These additional vehicles were approved as part of the
departments FY 2015 budget.
Unit #
Department
Vehicle Type
Cost
Unit # 796
Facilities
2015 Ford F-250 Pickup
$42,000
Unit # 972
Parks
2015 Ford F-150 Pickup
$31,000
The request will be funded through the Facilities Services and
Parks departments FY 2015 general funds.
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
None
None
Deny the purchase of the new vehicles.
BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Silsbee Ford.
bL
PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13
Vehicles and Heavy Duty Trucks
VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SOUTHLAKE Prepared by: RICHARD HYDER
Contact: TIM SLIFKA 817.748.8312 Phone: (409) 300-1385
Email: TSLIFKA0_CI.S0UTHLAKE.TX.US Email: rhyder.cowboyfleeta_gmail.com
Product Description: 2015 F250 PICKUP Date: October 29, 2014
A. Bid Series: 113 A. Base Price: I $ 17,768.00
B. Published Options [Itemize each below]
Code
Options
Bid Price
Code
Options
Bid Price
X213
SUPERCAB 4X4 8' BED
$ 6,928.00
66S
UPFITTER SWITCHES
$ 118.00
99T
6.71, V8 DIESEL
$ 7,972.00
67D
200 AMP ALTERNATOR
$ 71.00
102B
EQUIPMENT SERVICES
$ 350.00
X3H
3.31 LIMITED SLIP AXLE
$ 367.00
535
TRAILER TOWING PKG
$ -
UNIT #796
52B
TRAILER BRAKE CONTROLLER
$ 254.00
90L
POWER EQUIPMENT GROUP
$ 1,039.00
Z1
EXTERIOR WHITE
$ -
AS
INTERIOR VINYL 40/20/40
$ 297.00
ESP
ESP REMIUM 6/100 $100 DED
$ 2,115.00
Total of B. Published Options: I $ 19,511.00 J
C. Unpublished Options [Itemize each below, not to exceed 250/61 $= 9.9 %
Options
Bid Price
Options
Bid Price
WHELEN LED LIGHTBAR TO CUST SPEC
$
1,995.00
6 WAY ROUND TRAILER PLUG
$
-
WIGWAGS
$
99.00
SPRAY IN BEDLINER
$
375.00
REAR FLASHERS
$
99.00
UWS TBD-69-T100 DEEP CROSSOVER
$
295.00
WESTIN TUBULAR CAB STEPS
$
225.00
UWS TBSM-72 SIDE MT TOOL BOX X2
$
275.00
4 KEYS WITH 4 KEY FOBS
$
150.00
LEGAL WINDOW TINT
$
175.00
D. Pre -delivery Inspection:
E. Texas State Inspection:
F. Manufacturer Destination/Delivery:
G. Floor Plan Interest (for in -stock and/or equipped vehicles):
H Lot Insurance (for in -stock and/or equipped vehicles):
I. Contract Price Adjustment:
J. Additional Delivery Charge: 299 miles
K. Subtotal:
L. Quantity Ordered 1 x K=
M. Trade in:
Total of C. Unpublished Options:] $ 3,688.00
$ -
$ -
$ -
$ 345.00
$ 69.00
$ 523.25
$ 41,904.25
$ 41,904.25
N. BUYBOARD Administrative Fee ($400 per purchase order)
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE
$ -
$ 41,904.25
PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13
Vehicles and Heavy Duty Trucks
VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SOUTHLAKE Prepared by: RICHARD HYDER
Contact: TIM SLIFKA 817.748.8312 Phone: (409) 300-1385
Email: TSLIFKA0_CI.S0UTHLAKE.TX.US Email: rhyder.cowboyfleeta_gmail.com
Product Description: 2015 F-SERIES Date: October 29, 2014
A. Bid Series: 113 A. Base Price: I $ 17,768.00
B. Published Options [Itemize each below]
Code
Options
Bid Price
Code
Options
Bid Price
X1C
SUPERCAB 4X2 8' BED
$ 2,105.00
59S
DUAL LED MIRRORS
$ 165.00
99F
5.01, V8 GAS
$ 1,500.00
102B
EQUIPMENT SERVICES
$ 350.00
XL9
3.55 ELECTRONIC LOCKING AXLE
$ 442.00
53A
TRAILER TOWING PKG
$ 466.00
UNIT #972
67T
TRAILER BRAKE CONTROLLER
$ 259.00
85A
POWER EQUIPMENT GROUP
$ 1,100.00
54Y
TELESCOPIC MIRRORS
$ 372.00
YZ
EXTERIOR WHITE
$ -
CG
INTERIOR CLOTH 40/20/40
$ -
ESP
ESP REMIUM 6/100 $100 DED
$ 1,530.00
Total of B. Published Options: I $ 8,289.00 J
C. Unpublished Options [Itemize each below. not to exceed 250/61 $= 13.6 %
Options
Bid Price
Options
Bid Price
WHELEN LED LIGHTBAR TO CUST SPEC
$
1,995.00
6 WAY ROUND TRAILER PLUG
$
-
WIGWAGS
$
99.00
SPRAY IN BEDLINER
$
375.00
REAR FLASHERS
$
99.00
UWS BLACK TOOLBOX TBS69
$
295.00
WESTIN TUBULAR CAB STEPS
$
225.00
1SWITCHBOX
$
119.00
4 KEYS WITH 4 KEY FOBS
$
150.00
LEGAL WINDOW TINT
$
175.00
D. Pre -delivery Inspection:
E. Texas State Inspection:
F. Manufacturer Destination/Delivery:
G. Floor Plan Interest (for in -stock and/or equipped vehicles):
H Lot Insurance (for in -stock and/or equipped vehicles):
I. Contract Price Adjustment:
J. Additional Delivery Charge: 299 miles
K. Subtotal:
L. Quantity Ordered 1 x K=
M. Trade in:
Total of C. Unpublished Options: $ 3,532.00
$ -
$ -
$ -
$ 345.00
$ 69.00
$ 523.25
$ 30,526.25
$ 30,526.25
N. BUYBOARD Administrative Fee ($400 per purchase order)
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE
$ 400.00
$ 30,926.25