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Item 4KCITY OF SOUTHLAKE MEMORANDUM December 2, 2014 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4K Approve the Purchase of New Vehicles from Silsbee Ford in the amount of $73,000 Action Requested Background Information: Financial Considerations: Strategic Link: Citizen Input/ Board Review: Legal Review: Alternatives: Supporting Documents: Approve the purchase of new vehicles from Silsbee Ford for Facilities Services and Parks in the amount of $73,000. As part of the FY 2015 budget process, Facilities Services and Parks Departments requested additional vehicles be added to their fleet. These additional vehicles were approved as part of the departments FY 2015 budget. Unit # Department Vehicle Type Cost Unit # 796 Facilities 2015 Ford F-250 Pickup $42,000 Unit # 972 Parks 2015 Ford F-150 Pickup $31,000 The request will be funded through the Facilities Services and Parks departments FY 2015 general funds. C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. None None Deny the purchase of the new vehicles. BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of these vehicles from Silsbee Ford. bL PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13 Vehicles and Heavy Duty Trucks VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User: CITY OF SOUTHLAKE Prepared by: RICHARD HYDER Contact: TIM SLIFKA 817.748.8312 Phone: (409) 300-1385 Email: TSLIFKA0_CI.S0UTHLAKE.TX.US Email: rhyder.cowboyfleeta_gmail.com Product Description: 2015 F250 PICKUP Date: October 29, 2014 A. Bid Series: 113 A. Base Price: I $ 17,768.00 B. Published Options [Itemize each below] Code Options Bid Price Code Options Bid Price X213 SUPERCAB 4X4 8' BED $ 6,928.00 66S UPFITTER SWITCHES $ 118.00 99T 6.71, V8 DIESEL $ 7,972.00 67D 200 AMP ALTERNATOR $ 71.00 102B EQUIPMENT SERVICES $ 350.00 X3H 3.31 LIMITED SLIP AXLE $ 367.00 535 TRAILER TOWING PKG $ - UNIT #796 52B TRAILER BRAKE CONTROLLER $ 254.00 90L POWER EQUIPMENT GROUP $ 1,039.00 Z1 EXTERIOR WHITE $ - AS INTERIOR VINYL 40/20/40 $ 297.00 ESP ESP REMIUM 6/100 $100 DED $ 2,115.00 Total of B. Published Options: I $ 19,511.00 J C. Unpublished Options [Itemize each below, not to exceed 250/61 $= 9.9 % Options Bid Price Options Bid Price WHELEN LED LIGHTBAR TO CUST SPEC $ 1,995.00 6 WAY ROUND TRAILER PLUG $ - WIGWAGS $ 99.00 SPRAY IN BEDLINER $ 375.00 REAR FLASHERS $ 99.00 UWS TBD-69-T100 DEEP CROSSOVER $ 295.00 WESTIN TUBULAR CAB STEPS $ 225.00 UWS TBSM-72 SIDE MT TOOL BOX X2 $ 275.00 4 KEYS WITH 4 KEY FOBS $ 150.00 LEGAL WINDOW TINT $ 175.00 D. Pre -delivery Inspection: E. Texas State Inspection: F. Manufacturer Destination/Delivery: G. Floor Plan Interest (for in -stock and/or equipped vehicles): H Lot Insurance (for in -stock and/or equipped vehicles): I. Contract Price Adjustment: J. Additional Delivery Charge: 299 miles K. Subtotal: L. Quantity Ordered 1 x K= M. Trade in: Total of C. Unpublished Options:] $ 3,688.00 $ - $ - $ - $ 345.00 $ 69.00 $ 523.25 $ 41,904.25 $ 41,904.25 N. BUYBOARD Administrative Fee ($400 per purchase order) O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ - $ 41,904.25 PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13 Vehicles and Heavy Duty Trucks VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User: CITY OF SOUTHLAKE Prepared by: RICHARD HYDER Contact: TIM SLIFKA 817.748.8312 Phone: (409) 300-1385 Email: TSLIFKA0_CI.S0UTHLAKE.TX.US Email: rhyder.cowboyfleeta_gmail.com Product Description: 2015 F-SERIES Date: October 29, 2014 A. Bid Series: 113 A. Base Price: I $ 17,768.00 B. Published Options [Itemize each below] Code Options Bid Price Code Options Bid Price X1C SUPERCAB 4X2 8' BED $ 2,105.00 59S DUAL LED MIRRORS $ 165.00 99F 5.01, V8 GAS $ 1,500.00 102B EQUIPMENT SERVICES $ 350.00 XL9 3.55 ELECTRONIC LOCKING AXLE $ 442.00 53A TRAILER TOWING PKG $ 466.00 UNIT #972 67T TRAILER BRAKE CONTROLLER $ 259.00 85A POWER EQUIPMENT GROUP $ 1,100.00 54Y TELESCOPIC MIRRORS $ 372.00 YZ EXTERIOR WHITE $ - CG INTERIOR CLOTH 40/20/40 $ - ESP ESP REMIUM 6/100 $100 DED $ 1,530.00 Total of B. Published Options: I $ 8,289.00 J C. Unpublished Options [Itemize each below. not to exceed 250/61 $= 13.6 % Options Bid Price Options Bid Price WHELEN LED LIGHTBAR TO CUST SPEC $ 1,995.00 6 WAY ROUND TRAILER PLUG $ - WIGWAGS $ 99.00 SPRAY IN BEDLINER $ 375.00 REAR FLASHERS $ 99.00 UWS BLACK TOOLBOX TBS69 $ 295.00 WESTIN TUBULAR CAB STEPS $ 225.00 1SWITCHBOX $ 119.00 4 KEYS WITH 4 KEY FOBS $ 150.00 LEGAL WINDOW TINT $ 175.00 D. Pre -delivery Inspection: E. Texas State Inspection: F. Manufacturer Destination/Delivery: G. Floor Plan Interest (for in -stock and/or equipped vehicles): H Lot Insurance (for in -stock and/or equipped vehicles): I. Contract Price Adjustment: J. Additional Delivery Charge: 299 miles K. Subtotal: L. Quantity Ordered 1 x K= M. Trade in: Total of C. Unpublished Options: $ 3,532.00 $ - $ - $ - $ 345.00 $ 69.00 $ 523.25 $ 30,526.25 $ 30,526.25 N. BUYBOARD Administrative Fee ($400 per purchase order) O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 400.00 $ 30,926.25