Item 4DItem 41)
CITY OF
SOUTHLAKE
MEMORANDUM
(December 2, 2014)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Ratify Change Order No. 2 with Pavecon, Ltd. for the North
Kimball Avenue — Kirkwood Boulevard to Dove Road project in
the amount of $34,500.
Action
Requested:
Background
Information:
Financial
Considerations:
Ratify Change Order No. 2 with Pavecon, Ltd. for the North Kimball
Avenue — Kirkwood Boulevard to Dove Road project in the amount
of $34,500.
The purpose of this item is to ratify Change Order No. 2 to the
construction contract with Pavecon, Ltd. Change Order No. 1 was
approved by the City Manager for unforeseen utility relocations
located in the Kimball Ave. and Dove Rd. intersection and will be
reimbursed by the City of Grapevine in the amount of $32,513.72.
Change Order No. 2 consists of the relocation of additional
underground utilities encountered during excavation and
construction of the Kimball Ave. and Dove Rd. intersection. The
ratification is required as the utility relocation for the additional
Grapevine utilities has been authorized and paid for in an effort to
keep the project progressing. Change Order No. 2 also includes
additional proposed drainage improvements at the intersection to
be shared by the City of Southlake and the City of Grapevine.
Southlake's share of Change Order No. 2 is $19,275.04 with
Grapevine responsible for the remaining $14,962.88.
Southlake's portion of Change Order No. 2 consists of several
domestic water service adjustments, fire hydrant adjustments and
sanitary sewer manhole adjustments along with the shared
drainage improvements through the intersection of Kimball Avenue
and Dove Road.
Funds are available
Avenue — Kirkwood
within budget.
in the City Council approved North Kimball
Boulevard to Dove Road project and is still
Strategic Link: The construction of Kimball Avenue links to the City's Strategy Map
relative to focus area of Mobility, Infrastructure, Partnerships and
Volunteerism, and Performance Management and Service Delivery.
The specific corporate objectives that are met by this construction
project are to provide travel convenience within the City and region,
to invest to provide and maintain high quality public assets,
promote opportunities for partnerships and volunteer involvement
and to collaborate with select partners to implement service
solutions. The Critical Business Outcome is to optimize resources
through collaboration and partnerships to reduce costs and add
service value.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The Council may approve the change order or deny it.
Supporting
Documents: Location Map
Change Order No. 2
Staff
Recommendation: Ratify Change Order No. 2 with Pavecon, Ltd. for the North Kimball
Avenue — Kirkwood Boulevard to Dove Road project in the amount
of $34,500.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., Deputy Director Public Works/City Engineer
Steven D. Anderson, P.E., CFM, Civil Engineer
n /W
SOUTHLAKE CHANGE ORDER No. 2
Date: November 7, 2014
Project: North Kimball Avenue -Kirkwood Boulevard to Dove Road
Owner: City ofSouthlake
Contract: $3.464.780.40
To: Pavecon, Ltd.
Contractor
Contract Date: August 20, 2013
You are directed to make the changes noted below in the subject contract for the dollar amount stated below including
all labor, equipment, materials, overhead, and profit:
Nature of changes: Existing water line relocate on City of Grapevine side, drainage from Yate's Comer, utility adjustments.
Part I
Item
1 118
2 119
3 120
4 121
5 122
6 123
7 73
8 124
Part II
Item
1 1
2 125
3 55
4 126
5 127
6 128
7 129
8 130
9 66
Part III
Item
1 131
2 132
Pavecon Change Order #4
Description
Qty
Unit
Unit
Price
Total
Add Remove & Reset Fire Hydrant - Food Lion site GV
1
Ea
$
630.00
$
630.00
Add 6" 45 degree bend for FH relocation - GV
2
Ea
$
510.00
$
1,020.00
Add Adjust existing Water Service - SLK
2
Ea
$
420.00
$
840.00
Add Lower existing Fire Hydrant - SLK
2
Ea
$
1,650.00
$
3,300.00
Add Raise existing Fire Hydrant - SLK
1
Ea
$
510.00
$
510.00
Add -:+New Ring and Cover; Adjust MH at Dove - SLK
1
Ea
$
918.00
$
918.00
Add Adjust MH; Reset Ring and Cover - SLK
2
Ea
$
695.88
$
1,391.76
Add Excavate and Remove MH cone; Replace Cone - SLK
1
Ea
$
942.00
$
942.00
Total Part I $ 9,551.76
Pavecon Change Order #5 - Storm Drain Yate's Corner to GV - Split 50150
Description
Qty
Unit
Unit
Price
Add Mobilization
1
LS
$
1,800.00
$
1,800.00
Add Connect to existing Storm Pipe
1
Ea
$
960.00
$
960.00
Add 18" RCP Class III
184
LF
$
51.55
$
9,485.20
Add -: 4' Dia. Storm Manhole
1
Ea
$
3,420.00
$
3,420.00
Add 2'x2' Grate Inlet
1
Ea
$
1,980.00
$
1,980.00
Add 5' Curb Inlet
1
Ea
$
1,980.00
$
1,980.00
Add Remove Existing Pipe
160
LF
$
11.00
$
1,760.00
Add Remove Existing Manhole
1
Ea
$
1,170.00
$
1,170.00
Add Trench Safety - Storm Drain
184
Ea
$
1.04
$
191.36
Pavecon Change Order #7 - Relocate FH at Panhandle GV
Description
Add +Labor 4 man crew -
Add +Rubber Tired Backhoe Rental
Total Part II $ 22,746.56
Qty Unit Unit Price
32 HR $ 48.30 $ 1,545.60
1 D $ 394.00 $ 394.00
Total Part III $ 1,939.60
s M±s
Total Change Order: $ 34,237.92
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These changes result in the following adjustment of contract price and contract time:
Contract Price Prior to this Change Order
Net Increase Resulting from this Change Order
Current Contract Price Including this Change Order
The above changes are approved:
Contract Time Prior to this Change
Net Increase Resulting from this Change Order
Current Contract Time Including this Change Order
$3,497,294.12
$34,237.92
$3,531,532.04
City of Southlake
City
By:
Title: City Manager
Date:
335 calendar d
(Days or Date)
22 calendar
(Days)
383 calendar days
(Days or Date)
3 02 S
/ UA+i� h'rf s'nb d s
The above changes are recommended:
'Southlake
City
By:
Title: Project Manager
Date:
City of Southlake
City
By: By:
Title: City Engineer Title:
Date: Date:
By:
Date:
of Southlake
City
Director ofPublic Works
Contractor
s M±s