Item 4FCITY OF
SOUTHLAKE
4F-1
MEMORANDUM
November 11, 2014
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Southlake Parks Development Corporation matching
funds request from Bob Jones Nature Center organization to
contribute to construction cost of a pollinator garden at Bob
Jones Nature Center
Action Requested: Approve Southlake Parks Development Corporation (SPDC)
matching funds request from Bob Jones Nature Center
organization (BJNCO) in the amount of up to $50,000 for
development of a pollinator garden at the Bob Jones Nature
Center & Preserve.
Background
Information: The Department of Community Services received a request
from BJNCO for a 100% match of a target $50,000 cash
contribution toward development and construction of a
pollinator garden at the Center.
The Garden is proposed to replace the current garden area
with a larger, more inclusive habitat specifically designed to
sustain pollinators, birds and other wildlife in the area and to
serve as an educational venue. Implementation of multiple
habitat areas is proposed to be completed in phases based
on availability of resources, planting cycles, available labor
and securing long-term support for ongoing maintenance.
Design layouts and cost estimates provided by BJNCO are
included with this memo. The total projected cost for the
Garden is approximately $100,000. BJNCO proposes to
contribute $50,000 (or up to 50%) in matching funds to be
matched with SPDC funds.
The Bob Jones Nature Center organization plans to raise the
target amount during the remainder of 2014 and into 2015.
If approved, only the amount of the funds actually raised,
and no more than $50,000 will be matched by the City.
Staff has reviewed the request and concluded the
development of a pollinator garden at the Nature Center is
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 18, 2014
Page 2 of 4
4F - 2
consistent with the City's goal to provide interactive outdoor
education exhibits as recommended in the 2011 Bob Jones
Nature Center & Preserve (BJNCP) Master Plan, adopted by
City Council on June 21, 2011, the Southlake 2030 Parks,
Recreation & Open Space/Community Facilities Master Plan
(PROS/CF) adopted by the City Council on March 19, 2013,
and the criteria designated in the Matching Funds Policy.
Use of SPDC matching funds for the Garden is an
opportunity for the City to optimize resources through its
collaboration with BJNCO to reduce costs and add service
value.
Funding is available in the SPDC Matching Funds budget.
The Parks and Recreation Board recommended approval (4-
0) at their October 13, 2014 meeting.
SPDC recommended approval (6-0) at their November 4,
2014 meeting.
City Council will consider the request November 18, 2014.
A copy of the SPDC Matching Funds application is included
for your review in the packet.
A representative from BJNCO will be present at the meeting
to respond to any questions from City Council.
Financial
Considerations: Approval of the matching funds request will assist with
offsetting the capital construction costs of the Pollinator
Garden at the Nature Center.
The SPDC Matching Funds Budget available balance is
approximately $236,751. If the SPDC Matching Funds
request from Bob Jones Nature Center organization for up to
$50,000 is approved, an unencumbered balance of
approximately $186,751 will remain in the Matching Funds
budget.
Recent requests approved for SPDC matching funds are:
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 18, 2014
Page 3 of 4
• Southlake Cricket
construction of a
(August 2014)
4F-3
Club for $6,916 toward the
cricket pitch at Bob Jones Park
• Southlake Baseball Association (SBA) for $39,000
toward construction of two batting cages for the 60/90
Field in Bicentennial Park (August 2014)
• Miracle League of Southlake (MLS) for $1,661.60
toward construction cost of the Texas Rangers
Miracle League Field at Bicentennial Park (May 2014)
• 2012/13 Leadership Southlake Class for up to
$25,000 for signage at BJNCP (April 2013)
• Miracle League of Southlake for $10,250 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
• Miracle League of Southlake for $50,000 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (Sept 2012)
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Partnerships and Volunteerism and meets the
Corporate Objective to Provide Attractive & Unique Spaces
for Enjoyment of Personal Interests, Promotes Opportunities
for Partnerships & Volunteer Involvement, and Invest to
Provide and Maintain High Quality Public Assets. It also
addresses Critical Business Outcomes C1301, Continue to
Implement Southlake 2030 Plan by Focusing on Short-term
Initiatives.
Citizen Input/
Board Review: BJNCO have requested funds in the amount of $50,000 (or
the actual amount raised) towards the development and
construction of the Pollinator Garden at the Nature Center.
Parks & Recreation Board recommended approval (4-0)
October 13, 2014
SPDC recommended approval (6-0) November 4, 2014
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 18, 2014 4F -4
Page 4 of 4
City Council consideration November 18, 2014
Legal Review: N/A
Alternatives: Alternatives may include the following:
■ Recommendation for approval as presented
■ Recommendation for approval with input as desired
■ Decision not to recommend approval
Supporting
Documents:
■ SPDC Matching Funds Request Application Form
■ BJNCO Landscape Cost Estimate
■ Irrigation Estimate
■ Fence Layout Detail
■ Garden Plan
Staff
Recommendation: City Council approve of the request from Bob Jones Nature
Center Organization (BJNCO) for 100% match of raised
funds, up to a target of $50,000 cash contribution, in SPDC
Matching Funds for development of a Pollinator Garden at
the Bob Jones Nature Center & Preserve.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4F-5
Name: Pollinator Garden and Habitat
Location: Bob Jones Nature Center
Contact: Sandi Rosenstiel
Organization: Bob Jones Nature Center
Address: 355 East Bob Jones Rd, Southlake, TX, 76092
Phone: 817-491-6333
Additional Contact: Bruce Rosenstiel 817-528-5993
Description:
Replace the current garden area with a larger, more inclusive habitat specifically
designed to sustain pollinators, birds, and other wildlife in the area and serve as
an educational venue. The project includes multiple habitats with a wide variety
of host, nectar, and sheltering plants, a bubbler -type wildlife water source, micro -
irrigation, walkways, seating areas, education stations, and appropriate signage.
Reliable hog fencing will protect the garden. The project will be implemented in
phases based on availability of resources, planting cycles, availability of
volunteer labor, and securing long-term support for ongoing maintenance. To
garner community support and involvement, there will be a community plant drive
and planting days.
Justification:
The garden is designed to serve several purposes. By creating habitat that
supports local wildlife, and designing educational materials and programs suited
to the plants and wildlife there, the garden becomes a living, interactive
classroom where children and adults can learn about the roles of plants,
pollinators, and other wildlife in sustainable ecosystems. The garden will also
demonstrate successful xeriscaping with native plants, encouraging visitors to
include native plants and make informed choices about water use in their own
landscapes. Furthermore, the garden is designed to be a showcase destination
for residents and visitors to Southlake and the Bob Jones Nature Center, a place
that offers a range of activities in nature from quiet reflection in a beautiful habitat
to educational opportunities for all ages.
Start: Fall, 2014 Complete: Fall, 2015
Cost: $100,000 Requested: $50,000
Standard Match
The organization does not currently have their full portion. Additional monies will
be raised during 2014.
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LANDSCAPING, INC.
Bob Jones Nature Center
355 East Bob Jones Rd.
Southlake, Texas 76092
Bruce Rosenstiel
4F - 7
James Landscaping, Inc.
PO Box 3053
Grapevine, Texas 76099
Phone: (817) 329-0528
Fax: (817) 898-1353
License Number# LI 5159 TCNP 2626
Irrigation System
February 5, 2014
Estimate# E3223
Install Sprinkler Main line from Main Bldg to Barn
Includes backflow prevention device, testing, and permit and installing 5 tees along the line for future expansion of sprinkler.
Irrigation Double Check, 2"- 1
Irrigation Main Line, 2" (Trencher)- 600 ft
Irrigation Quick Coupler w/Hose Bib- 1
Materials
Qty
Name Description
1
TX Econo 6" Valve Box W/Lid
2
Jumbo Lp Green Valve Box/Lid
0.25 Ton
1 1/2" Native Gravel
1
2" YB Wilkins Y Strainer
1
2" Spears Utility SS Ball Valve
1
2" PVC Tee SSS
4
2" PVC Male Adapter TxS
1
2" PVC 90 Ell SS
5 ft
2" CL200 PVC Be Pipe
1
2" PVC CTS Compression Tee
1
2" Febco 850 Double Check Assy Brz
0.6
Qt 700 Clear PVC Cement
6
2" PVC Tee SSS
4
2" PVC 90 Ell SS
Page 1 of 3 Client Signature
600 ft
2" CL200 PVC Be Pipe
6
2" PVC Cap S
6
TX Econo 6" Valve Box W/Lid
1
UP Blk 3/4 X 6 Cut -Off Nipple
1
3/4" PVC 90 Ell ST
3 ft
1" CL200 PVC Be Pipe
3 ft
Rebar 3/8" #3
1
1" PVC Tee SSS
1
Hb-IF 3/4X1/2 Fip Hose Bib
1
101n Armour Blk Box/Purp Lid
1
Hk-33 Hunter 3/4" Quick Coupler Key
1
Hq-3Rc Hunter Quick Coupler 3/4"
20 ft length
Uwe, Bruce Rosenstiel, agree to above listed items.
Client Signature:
Client Signature:
This proposal is valid until Friday, March 7, 2014.
Payment Schedule:
Upon Contract Signing 50% $2,018.71
Upon Completion of Project 50% $2,018.70
Payment Terms: Due Upon Receipt
Date:
Date:
am
S4,037.41
Grand Total: $4,037.41
All warranties are null and void after 30 days of non-payment. Final payment is due upon substantial
completion. Both parties agree that unavailable materials, does not constitute an incomplete job, and that any
materials unavailable at the time of job installation will be deducted from the invoice or replaced with a comparable
item. Plant and material availability vary by season. This is an agreement for the above mentioned address only.
We are not responsible for any underground utilities unless marked by owner prior to installation.
Page 2 of 3 Client Signature
4F - 9
Irrigation: (expires ) New systems: Labor & parts* are covered for 2 years from the date of
installation. Controller warranted by manufacturer; refer to Owners Manual.
Sprinkler modifications: Labor & parts* installed during modifications are covered for 2 years from the date of
installation; Heads are not warranted.
*Normal wear and tear only: The warranty does not cover damage from pets, wildlife, automobiles, and/or lawn
equipment.
Page 3 of 3 Client Signature
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