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Item 4DCITY OF SOUTH LAKE MEMORANDUM November 10, 2014 To: Shana Yelverton, City Manager From: Candice Edmondson, Deputy Director of Community Services 4D-1 Subject: Approve permit to allow a holiday themed art gallery exhibit November 21, 2014 — January 5, 2015 in Town Hall lobby Action Requested: City Council approval of a permit to allow a holiday themed art exhibit November 21, 2014 — January 5, 2015 in the Town Hall lobby Background Information: Permits for art exhibits require a recommendation from the Southlake Arts Council and approval by the City Council. The proposed art exhibit will consist of five (5) paintings from local artist Trish Biddle. The paintings portray images of Southlake Town Square during the holiday season. The artwork will not exceed 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The pieces will be placed based on size and aesthetic concerns related to color and composition. Previously approved public art displays for the Town Hall lobby include: 2011 April 15 — 17, 2011 CISD Student Art Exhibit April 19 — May 17, 2011 Art in the City and Reception November 2 — November 30, 2011 Renderings of Roundabout Sculptures December 17 — December 31, 2011 Sister Cities Young Artist Showcase 2012 February 17 — April 16, 2012 April 26 — 29, 2012 September 9 — October 31, 2012 December 16 — January 25, 2013 Winter Arts in Town Hall Reception and Exhibit CISD Student Art Exhibit Fall Through the Lens Exhibit and Reception Sister Cities Young Artist Showcase City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — November 18, 2014 Page 2 of 3 2013 February 17 — April 28, 2013 April 26 — 28, 2013 September 8 — October 31, 2013 4111 V February 23 — April 27, 2014 April 25-27, 2014 Sept 7—Oct 17, 2014 November 21, 2014 — January 5, 2015 (pending approval) 2015 January 6 — February 6, 2015 February 22 — April 26, 2015 4D - 2 Strokes of Art in the Square Reception and Exhibit CISD Student Art Exhibit Touches of Hope Reception and Exhibit Strokes of Art in the Square Reception and Exhibit CISD Student Art Exhibit A Celebration of Arts and Sports Reception and Exhibit Holiday Themed Art Exhibit Sister Cities Young Artist Showcase Strokes of Art in the Square Reception and Exhibit Financial Considerations: Approval of the permit requires no additional funding. Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: The permit complies with provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Southlake Arts Council recommended approval (7-0) October 28, 2014 City Council consideration November 18, 2014 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — November 18, 2014 Page 3 of 3 4D -3 Decision not to approve the permit Supporting Documents: Public Art Display Permit Examples of Paintings Recommendation: City Council approval of a permit to allow a holiday themed art exhibit November 21, 2014 — January 5, 2015 in Town Hall lobby. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit 4D - 4 Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby CONTACT INFORMATION Applicant: Candice Edmondson, on behalf Southlake Arts Council Phone: 817.748.8311 Cell Phone: 817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092 Alternative Contact: N/A Phone Number: N/A DISPLAY or PERFORMANCE INFORMATION Requested Date(s): Exhibit — November 21, 2014 — January 10, 2015 Type of Display or Performance: Exhibit — The art exhibit will consist of five (5) paintings from local artist Trish Biddle. The paintings portray images of Southlake Town Square during the holiday season. Duration of Event(s) or Performance: Exhibit — The art exhibit duration is for approximately two (2) months (November 21, 2014 through January 10, 2015). Detailed Information including a wall or floor space plan, display or performance details, including planned activities and/or any equipment/special needs required: Exhibit — The Holiday themed art exhibit will include five paintings by Trish Biddle approved by the Southlake Arts Council. The exhibit will require less than 30% of the lobby wall space and will be hung on wall panels using the same gallery display system used for previous displays. The exhibit will be managed and maintained by City of Southlake staff. Organization Represented: Southlake Arts Council Non -Profit: Yes No Is this display or performance to include a fund raiser? Yes No X Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Does your organization maintain a Southlake Mailing address or PO Box? Yes X No Do a majority of your members, including officers, reside in Southlake? Yes X No Will your event cause any impact on City Staff or City resources? Yes No X 4D - 5 -' a f is CIE fik = a 4D - 7