Item 4DCITY OF
SOUTH LAKE
MEMORANDUM
November 10, 2014
To: Shana Yelverton, City Manager
From: Candice Edmondson, Deputy Director of Community Services
4D-1
Subject: Approve permit to allow a holiday themed art gallery exhibit November 21,
2014 — January 5, 2015 in Town Hall lobby
Action
Requested: City Council approval of a permit to allow a holiday themed art
exhibit November 21, 2014 — January 5, 2015 in the Town Hall
lobby
Background
Information: Permits for art exhibits require a recommendation from the
Southlake Arts Council and approval by the City Council.
The proposed art exhibit will consist of five (5) paintings from local
artist Trish Biddle. The paintings portray images of Southlake Town
Square during the holiday season. The artwork will not exceed 30%
of the lobby wall space and will be hung on wall panels using the
same gallery display system used for previous displays. The pieces
will be placed based on size and aesthetic concerns related to color
and composition.
Previously approved public art displays for the Town Hall lobby
include:
2011
April 15 — 17, 2011 CISD Student Art Exhibit
April 19 — May 17, 2011 Art in the City and Reception
November 2 — November 30, 2011 Renderings of Roundabout Sculptures
December 17 — December 31, 2011 Sister Cities Young Artist Showcase
2012
February 17 — April 16, 2012
April 26 — 29, 2012
September 9 — October 31, 2012
December 16 — January 25, 2013
Winter Arts in Town Hall Reception and
Exhibit
CISD Student Art Exhibit
Fall Through the Lens Exhibit and
Reception
Sister Cities Young Artist Showcase
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 18, 2014
Page 2 of 3
2013
February 17 — April 28, 2013
April 26 — 28, 2013
September 8 — October 31, 2013
4111 V
February 23 — April 27, 2014
April 25-27, 2014
Sept 7—Oct 17, 2014
November 21, 2014 — January 5, 2015
(pending approval)
2015
January 6 — February 6, 2015
February 22 — April 26, 2015
4D - 2
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Touches of Hope Reception and
Exhibit
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
A Celebration of Arts and Sports
Reception and Exhibit
Holiday Themed Art Exhibit
Sister Cities Young Artist Showcase
Strokes of Art in the Square Reception
and Exhibit
Financial
Considerations: Approval of the permit requires no additional funding.
Strategic Link: This permit is linked to the City Council Focus Area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
Citizen Input/
Board Review: The permit complies with provisions of the Public Art Display and
Performance Policy. A copy of the permit is attached for your
review.
Southlake Arts Council recommended approval (7-0) October 28,
2014
City Council consideration November 18, 2014
Legal Review: The permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Approve the permit as presented
Approve the permit with modifications
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — November 18, 2014
Page 3 of 3 4D -3
Decision not to approve the permit
Supporting
Documents: Public Art Display Permit
Examples of Paintings
Recommendation: City Council approval of a permit to allow a holiday themed art
exhibit November 21, 2014 — January 5, 2015 in Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit 4D - 4
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd floor main lobby
CONTACT INFORMATION
Applicant: Candice Edmondson, on behalf Southlake Arts Council
Phone: 817.748.8311
Cell Phone: 817.239.8919 E-Mail Address: cedmondsona-ci.southlake.tx.us
Address: 1400 Main Street #210 City: Southlake State: TX Zip: 76092
Alternative Contact: N/A
Phone Number: N/A
DISPLAY or PERFORMANCE INFORMATION
Requested Date(s):
Exhibit — November 21, 2014 — January 10, 2015
Type of Display or Performance:
Exhibit — The art exhibit will consist of five (5) paintings from local artist Trish Biddle. The paintings portray
images of Southlake Town Square during the holiday season.
Duration of Event(s) or Performance:
Exhibit — The art exhibit duration is for approximately two (2) months (November 21, 2014 through
January 10, 2015).
Detailed Information including a wall or floor space plan, display or performance details, including
planned activities and/or any equipment/special needs required:
Exhibit — The Holiday themed art exhibit will include five paintings by Trish Biddle approved by the
Southlake Arts Council. The exhibit will require less than 30% of the lobby wall space and will be hung on
wall panels using the same gallery display system used for previous displays. The exhibit will be
managed and maintained by City of Southlake staff.
Organization Represented: Southlake Arts Council
Non -Profit: Yes No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes No X
4D - 5
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