2014-08-12 _ j CITY OF tr%
SOUTH LAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: August 12, 2014
LOCATION: Southlake DPS North Training Center
100 East Dove Rd
Southlake, Texas 76092
TIME: 7:19 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
President Bob Mundlin, Vice President Robert Williams, William McGuire, Ken McMillan, Frank
Powers, Richard Sandow and Craig Sturtevant.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: None
STAFF PRESENT: Assistant City Manager Ben Thatcher, Fire Chief Mike Starr, Police Chief
Steve Mylett, Chief Financial Officer /Board Treasurer Sharen Jackson, Board Secretary Diana
Green.
1. CALL TO ORDER:
President Mundlin called the August 12, 2014 meeting of the Crime Control and
Prevention District Board to order at 7:19 p.m.
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non -
agenda items. During this proceeding, the Board will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during Public Forum to limit remarks to three minutes or less.)
President Mundlin opened the public forum and asked for anyone wishing to speak to
come forward. There being no one wishing to speak, public forum was closed.
CONSENT AGENDA: All items listed below are considered to be routine by the Southlake
Crime Control and Prevention District Board and will be enacted with one motion. There will be
no separate discussion of items unless a Board member or citizen so requests, in which event
the item will be removed from the general order of business and considered in its normal
sequence.
3. Consent:
3A. APPROVAL OF THE MINUTES FROM THE APRIL 8, 2014 CRIME CONTROL AND
PREVENTION DISTRICT BOARD MEETING.
Corrections were submitted via e-mail and those corrections were made to the Official
April 8, 2014 meeting minutes.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 12, 2014 Crime Control and Prevention District Board Meeting
Page 2 of 4
A motion was made to approve the consent agenda and to accept the minutes from the
April 8, 2014 Crime Control and Prevention District Board meeting with corrections.
Motion: Williams
Second: McMillan
Ayes: Mundlin, McGuire, McMillan, Powers, Sandow, Sturtevant, Williams
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried — APPROVED.
REGULAR AGENDA:
President Mundlin advised that discussion agenda items 5A Update on CCPD Sales Tax and 5B
Update on School Resource Officer Program would be presented before consider agenda item 4A so
that Chief Financial Officer /Board Treasurer Sharen Jackson might leave the CCPD meeting early
to attend another meeting.
5. DISCUSSION: (Moved up in the meeting before agenda item 4)
5A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX.
Collected year to date in sales tax for FY2014: $4.9 million
Ms. Jackson is proposing amending the amount up to $6,400,000 which is about 14% above
what was budgeted for the fiscal year.
For FY 2015, the handout shows a proposed 16.7% increase in sales tax; however, Ms.
Jackson projects an increase in sales tax above what was collect in the current year (2014).
From Handout:
1. Outstanding obligations of the District are the repayment of Certificates of Obligations issued in May
2009, May 2010 and April 2013 in the amount of $1,400,000, $1,035,000 and $5,825,000 with a FY
2015 debt service payment of $4,017,900. The certificates of obligations will be paid off in FY 2015,
FY 2016 and FY 2017, respectively.
2. There is $4,724,355 in the Operating Fund and $1,122.537 in the Capital Projects Fund estimated to
be on hand as of the beginning of FY 2015.
3. An estimated $6,592,000 is expected to be received by the District during FY 2015 in sales tax
revenues.
4. Total revenue is estimated at $6,592,500 consisting of sales tax and interest income.
5. Total money requested to fund programs is $724,040 for personnel, equipment and security
initiatives.
6. Total transfers of $4,281,600 requested for repayment of outstanding debt obligation and indirect
charges.
7. The sales tax rate is .5 %.
8. There is $4,724,355 in the Operating Fund estimated to be on hand as of the end of FY 2015.
9. Total revenues available to cover the proposed budget are $6,592,500.
Fiscal year 2015 is estimated to end with $6.3 million in reserves.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 12, 2014 Crime Control and Prevention District Board Meeting
Page 3 of 4
Expenditures for FY 2015 proposed budget amounts to $724,000 which is an increase of
$112,059. Police Chief Mylett will address the specifics of this increase.
Discussion took place.
Chief Financial Officer /Board Treasurer Sharen Jackson addressed questions from the Board.
5B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM
Police Chief Steve Mylett presented an update on the SRO program. Chief Mylett request
CCPD funds to cover the expense of fuel and training for School Resource Officers and funds to
cover cost of changes in State law and procedural changes within the Tarrant County District
Attorney's office.
First, $11,335.00 was requested to pay fuel cost for the SRO vehicles. The program was
expanded last year (2014) but at that time fuel costs were not included. This year an estimated
cost for fuel can be provided.
Second, $1,500.00 was requested to cover training for the SROs — specific training to include
instruction dealing with special needs students.
Discussion took place.
Police Chief Mylett addressed questions from the Board.
Last, $18,000.00 was requested to fund the purchase of a large digital storage system (24
Terabytes) to secure and maintain all digital data which could be used as evidence in criminal
court prosecution. This storage system would allow the Police Department to meet the changes
in State law and procedural changes within the Tarrant County District Attorney's Office. With
these changes, the Police Department will have to store and archive more digital data for longer
periods of time.
Nine thousand dollars of the eighteen thousand dollars would fund the primary digital storage
unit with the remaining nine thousand dollars funding a backup storage unit which is
recommended by IT Director Greg Hendricks.
A total of $30,835.00 is being requested.
Discussion took place.
Police Chief Mylett addressed questions from the Board.
Chief Financial Officer /Board Treasurer Sharen Jackson left the CCPD meeting to attend
another meeting.
The Board members and Staff proceeded to agenda item 4.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 12, 2014 Crime Control and Prevention District Board Meeting
Page 4 of 4
4. CONSIDER:
4A. APPROVAL OF AMENDED FISCAL YEAR 2014 CRIME CONTROL AND
PREVENTION DISTRICT OPERATING BUDGET AND ADOPTION OF FISCAL YEAR
2015 CRIME CONTROL AND PREVENTION DISTRICT OPERATING BUDGET.
The Board was informed that items were added and /or corrected per their request.
There was no discussion.
A motion was made to approve the amended fiscal year 2014 Crime Control and Prevention
District operating budget and adopt the fiscal year 2015 Crime Control and Prevention District
operating budget.
Motion: Mundlin
Second: Sturtevant
Ayes: Mundlin, McGuire, McMillan, Powers, Sandow, Sturtevant, Williams
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried — APPROVED.
6. ADJOURNMENT
A motion was made to adjourn the April 8, 2014 CCPD Board meeting.
Motion: Williams
Second: McMillan
Ayes: Mundlin, McGuire, McMillan, Powers, Sandow, Sturtevant, Williams
Nays: None
Abstain: None
Vote: 7 -0
Moti arried 4 PROVED.
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Bo rd Pre 'dent Bob Mundlin adjou pezd the meeting at 7:54 p.m.
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B f"• d in, President
C ` e Control and Prevention District Board
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Diana Green, Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork