2014-10-13 CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: OCTOBER 13, 2014
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton, Secretary France Scharli and Board Member Mitch Hill
PARKS AND RECREATION BOARD MEMBERS ABSENT: Jeff Medici, Lori Palmer and Paul
Venesky
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director Candice
Edmondson, Deputy Director Kate Meacham and Recreation Superintendent Steve Moore
1. CALL TO ORDER
Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion.
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 8, 2014 REGULAR PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the September 8, 2014 Park Board meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
The Board considered the absence of Park Board member Lori Palmer and Paul
Venesky from the September 8, 2014 meeting.
APPROVED
A motion was made to approve the Consent Agenda including approval of the minutes
of the September 8, 2014 regular meeting and absences of board members Palmer and
Venesky.
Motion: Patton
Second: Scharli
Ayes: Hill, Patton, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 13, 2014 Parks Board Meeting
Page 2 of 4
Abstain: None
Vote: 4 -0
Motion Carried.
3. REPORTS
3A. INTRODUCTION OF DEPUTY DIRECTOR KATE MEACHAM
Community Services Director Chris Tribble introduced Deputy Director Kate Meacham.
3B. BOB JONES NATURE CENTER & PRESERVE REPORT
Bob Jones Nature Center & Preserve Executive Director Lori Higgins presented the Bob
Jones Nature Center & Preserve report and responded to questions.
Bob Jones Nature Center organization President Debra Edmondson was present but
did not address the Board.
4. CONSIDER
4A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL
4B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CARROLL LACROSSE ASSOCIATION
4C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION
Community Services Director Tribble combined Agenda Items 4A, 4B and 4C and
summarized the proposed two -year Facilities Utilization Agreements (FUA) with Dragon
Youth Football, Southlake Carroll Lacrosse Association and Grapevine Southlake
Soccer Association. The FUAs provide athletic fields for the youth athletic programs for
2015 and 2016. Director Tribble responded to questions.
A correction to the Grapevine Southlake Soccer Association facilities utilization
agreement Appendix section was made. Information on sports tournaments will be
included in the two Parks and Recreation Reports provided to the Board in March and
October.
Ray Semadeni, Southlake Carroll Lacrosse Association representative, addressed the
Board and provided current participation figures.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 13, 2014 Parks Board Meeting
Page 3 of 4
APPROVED
A motion was made to recommend City Council approve the two -year Facilities
Utilization Agreements (FUA) with Dragon Youth Football, Southlake Carroll Lacrosse
Association and Grapevine Southlake Soccer Association as presented.
Motion: Hill
Second: Patton
Ayes: Hill, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4 -0
4D. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION
(SPDC) MATCHING FUNDS REQUEST FROM BOB JONES NATURE CENTER
ORGANIZATION TO CONTRIBUTE TO CONSTRUCTION COST OF A POLLINATOR
GARDEN AT BOB JONES NATURE CENTER & PRESERVE
Director Tribble presented the request from Bob Jones Nature Center organization
(BJNCO) for matching funds for a Pollinator Garden at Bob Jones Nature Center &
Preserve and was available to answer questions. SPDC and City Council will consider
the matching funds request at their November 2014 meetings.
Bruce Rosenstiel, Treasurer, BJNC Board of Directors, presented an overview of the
proposed garden project and responded to questions. Mr. Rosensteil's presentation
included a request for a 50% match of up to $100,000 total project.
APPROVED
A motion was made to recommend City Council approve the SPDC matching funds
request from Bob Jones Nature Center organization to contribute to construction cost of
a pollinator garden at Bob Jones Nature Center & Preserve.
Motion: Patton
Second: Scharli
Ayes: Hill, Patton, Scharli and Wasserman
Nays: None
Abstain: None
Vote: 4 -0
5. PUBLIC FORUM
Chairman Wasserman acknowledged the public forum. There being no one to speak,
Chairman Wasserman moved on to the next agenda item.
6. DISCUSSION:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the October 13, 2014 Parks Board Meeting
Page 4 of 4
6A. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report and was
available to respond to questions from the Board.
7. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 6:45 p.m.
Motion: Patton
Second: Scharli
Ayes: Hill, Patton, Scharli and Wasserman
Nays: None
stain: None
te: 4 -0
1 4 Al JJfi /
Ti%! -7 asserman, Chairman " ris Tribble, Director
Parks & Recreation Board Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork