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2014-09-09 CITY OF SOUTHLAKE Senior Advisory Commission Meeting: September 9, 2014 LOCATION: Senior Center 307 Parkwood Drive Southlake, Texas Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge Kyle; SAC members, Jean Boland and Barbara Pappy (Alternate #1) Commission Members Absent: David Baltimore, Beverly Blake and Louis Braun Staff Members Present: Director of Community Services Chris Tribble; Steve Moore, Recreation Superintendent; Soheila Phelps, Senior Services Coordinator; Communications & Website Manager Pilar Schank; Assistant to the Director Cassie Tucker; and Recreation Supervisor Ryan McGrail Staff Members Absent: None Guests: Rosanne McAdam and Vanessa Sharp, represented the HarborChase of Southlake development; and Southlake residents Ernie and Diane Myer Liaisons: CARS Representative Erick Phelps and MMOW Representative Mary King Public Forum: None 1. CALL TO ORDER Chairman Sporn called the meeting of the Senior Advisory Commission to order at 1:05 p.m. The agenda items were considered out of the regular agenda sequence during the meeting. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. Secretary Kyle read the consent agenda items into the record. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 12, 2014 REGULAR SENIOR ADVISORY COMMISSION. There were no corrections to the minutes. City of Southlake Values: Integrity • Innovation • Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Minutes of the September 9, 2014 Page 2 of 4 APPROVED A motion was made to accept the minutes of the August 12, 2014 meeting as presented. Motion: Kyle Second: Boyd Ayes: Boland, Boyd, Kyle, Pappy and Sporn Nays: None Abstention None Vote: 5 -0 Motion Carried. 3. DISCUSSION 3A. GUEST PRESENTATION — HARBORCHASE OF SOUTHLAKE Rosanne McAdam presented information about Harborchase of Southlake, a senior assisted living facility at State Highway 114 and East Highland Drive, and responded to questions. 3B. TRIP RESERVATION FEES Chairman Sporn and Director Tribble provided background information about the field trip reservation fee. In April 2011 the fee was established as $3.00. Thereafter an administrative operation decision was made to increase the fee to $5.00, to $7.00 per trip to offset trip costs. The Commission discussed the fees and agreed to leave the fee at $3.00 per trip reservation fee at this time. The Commission will be asked to assist staff with developing a Cost Recovery Policy as the opening of the new senior center draws near. 3C. FUTURE VISITORS Chairman Sporn presented this agenda item. Councilmember Gary Fawks has accepted an invitation to be the guest speaker at the October 14, 2014 SAC meeting. Other desired speakers for future meetings are City Manager Shana Yelverton and Director of Public Works Bob Price. 4. REPORTS 4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank presented the City Manager's Report and provided information on the Texas Turnaround on SH 114; 2 "d City of Southlake Values: Integrity • Innovation • Accountability • Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 9, 2014 Page 3 of 4 reading of the Harborchase agenda item at September 16, 2014 City Council meeting; West Nile Virus spray initiative, and responded to questions. 4B. METROPORT MEALS ON WHEELS MMOW representative Mary King distributed the MMOW monthly report. Participation and cost statistics for the congregate and home - delivered meal programs were shared and Commission questions were answered. ARTSNET has expressed an interest in collaborating with MMOW to provide art programs for participants at the Center. Members were asked to contact Senior Services Coordinator Soheila Phelps if interested in art programs. 4C. CALL A RIDE SOUTHLAKE CARS representative Erick Phelps substituted for Brighton Greene and summarized the CARS monthly participation trip statistics report. Members were invited to support a Fish City Grill fundraising event October 7, 2014 to benefit CARS. Mr. Phelps was available to answer questions. 4D. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps reported on upcoming events and programs at the Center and changes to some of the class programs. Suggestions and ideas for new programs were requested. Volunteers were solicited to insert flyers in upcoming water bills on September 11, 2014. Ms. Phelps was available to answer questions. 4E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Board member Nancy Sporn updated the Commission on SSFI's fundraising activities. Ms. Sporn was available to answer questions. 5. PUBLIC FORUM Chairman Sporn acknowledged the public forum. There being no one wishing to speak, Chairman Sporn moved on to the next agenda item. 6. CONSIDER — There were no consider items for this meeting. 7. ADJOURNMENT APPROVED City of Southlake Values: Integrity • Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 9, 2014 Page 4of4 A motion was made and unanimously approved to adjourn the meeting at 2:27 p.m. Motion: Pappy Second: Sporn Ayes: Boland, Boyd, Kyle, Pappy and Sporn Nays: None Abstention None Vote: 5 -0 Motion Carried. Nancy Sp. rn, • hair Steve Moore, Recreation Superintendent Community Services A tape recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF W SOUTHLAKE Senior Advisory Commission Sign -in Sheet Sept 9, 2014 @ 1pm Senior Center - 307 Parkwood Drive David Baltimore (Place 4) Beverly Blake (Place 9, Alt. 2) Jean Boland (Place 1) Charles Boyd (Place 3) %V` �rf'� Louis Braun (Place 2) Marge Kyle (Place 7, Sec) - 4) y Vacant (Place 6) Nancy Sporn (Place 5, Chair) I ' - Barbara Pappy (Place 8, Alt 1) a r e STAFF Chris Tribble G Steve Moore c' w. * _ Soheila Phelps Pilar Schank i 1 Ryan McGrail - Cassie Tucker C/14./.1 rieV-6 GUESTS Brighton Greene (CARS) 1■ _AL4 6 F Mary King (MMOW) V Bernie McCauley (SSC) a -.�/ / 2 , 4 . 4 Y( ) - 'u= Milton Blake X-cz_ -tf1,/