Item 4KCITY OF
SOUTHLAKE
MEMORANDUM
October 28, 2014
TO: Shana Yelverton, City Manager
4K-1
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Approve the purchase of a rotary mower from Professional
Turf Products for an amount not to exceed $75,000
Action Requested: City Council authorization to purchase a rotary mower from
Professional Turf Products for an amount not to exceed
$75,000.
Background
Information: The City has received a bid price of $74,768.98 for the
purchase of a wide area rotary mower with attachments from
Professional Turf Products. The proposed purchase is
through the Buy Board cooperative purchasing contract;
therefore a sealed bid process is not required.
The mower proposed for purchase is a Toro Groundsmaster
4700-D that will be used by the Parks Division for turf
maintenance at North Park. The mower contains seven
rotary decks, which provide a much wider cut (twice as wide)
than the current mower, and it includes a leaf mulching kit;
both of which will reduce staff time in maintaining the park.
The mower currently used at North Park will be transferred
to Bicentennial Park for use on the new large (60/90)
baseball field.
A copy of the quote is attached to provide an itemized list of
the purchase price for the mower and attachments.
Financial
Considerations: Funding in the amount of $75,000 is approved within the FY
2015 SPDC Operating Budget for the purchase of the
mower.
Strategic Link: Approval of the purchase of the mower is linked to the City's
Strategy Map related to the focus area of Performance
Management & Service Delivery, and meets the corporate
objectives to Provide Attractive & Unique Spaces for the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
City Council Meeting Date — November 4, 2014
Page 2 of 2
4K-2
Enjoyment of Personal Interests and to Invest to Provide &
Maintain High Quality Assets.
Citizen Input/
Board Review: SPDC recommended approval of the FY 2015 SPDC
Operating Budget (5-0) on August 12, 2014.
City Council adopted the FY 2015 Budget on September 16,
2014.
City Council consideration November 4, 2014 to authorize
the purchase of the mower.
Legal Review: N/A
Alternatives: City Council authorization of purchase
City Council decision not to authorize purchase
Supporting
Documents: Supporting documents include the following:
■ Copy of Professional Turf Products Quote with Buy
Board Contract Information
■ Photo
Staff
Recommendation: City Council approval to purchase a rotary mower from
Professional Turf Products for an amount not to exceed
$75,000.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4K-3
Professional 'Turf Products, L.P.
It 1010 North Industrial Blvd.
Euless, Texas 76039 Count on CL
Bobby Anderson
rillir 5IONAl (888) 776-8873 ext. 5128
nnrr raunucrs
andersonb cr proturf.com
Ship To
City Of Southlake - Parks & Rec..
Date
9/19/2014
Bill To
BUYBOARD (CONTRACT 4 447-14)
Tax Rate
Contact
Shane Cloud
Destination
2.00%
Address
2400 S. Maywood Ave.
Trade-in
City
Southlake, TX
Finance
state
TX
Comments:
Account Type
Contract
Postal Code
76092
Phone
Fax
Proposal
1 30882
Groundsmaster 4700-D (Tier 4 Final Compliant)
$88,773,00
$70,095.16
1 30349
Universal Mount Sunshade
$640.00
$505.34
7 104-5168
Roller Scraper Kit
$555.73
$376.04
7 30836
Leaf Mulching Kit (order 1 per deck)
$413.00
$326.13
1 108-1464
Atomic Mulching Blade Service Pack (7 blades)
$138.39
$93.65
1 120-5179
Cover -Seat, Large
$59.00
$39.93
1 115-4754
myTurf Wireless Hour Meter Assembly
$112.00
$75.79
1 115-9542
myTurf Base Station Kit
$560.00
$378.95
1 115-9543
myTurf Repeater Kit
$300.00
$203.01
1 TCO
12 Month Subscription myTurf Total Cost of
$649.00
$649.00
Ownership (1 month discount)
2 30408
400 Hour Filter Maintenance Kit
$709.12
$559.92
GM4700 TIV
$92,909.24
$73,302.92
SubTotal
$ 73,302.92
Destination
$ 1,466.06
Tax (Estimated)
$ -
TOTAL
$ 74,768.98
Comments:
For all New Equipment, Demo units may be available for up to 20% savings.
For all New Equipment, Refurbished units may be available for up to 40% savings.
Confidential Property of Professional Turf Products Page 1 of 2
4K -4
Terms & Conditions:
1. Orders are considered contractual. Order cancellations are subject to fees up to 10% of the original order value.
Z. New equipment delivery time Is estimated at six weeks from the time credit is approved & documents are executed.
3. Pricing, including finance options, valld for 30 days from time of quotation.
4. After 30 days all prices are subject to change without notice.
5. Used and Demo equipment is in high demand and availability is subject to change.
A. Upon firm customer commitment to purchase, said equipment availability will be determined and "locked".
B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
6. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Returns Policy:
1. All returns are subject to restocking, refurbishing, usage, and shipping fees.
2. All returns must be able to be sold as new.
3. Items missing parts are non returnable.
4. Professional Turf Products will have sole discretion as to the resalable condition of the product.
5. This policy does not apply to items that are defective, or shipped incorrectly by PTP or one of its vendors.
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using third party financiers, documentation fees & advance payments may be required.
C. For convenience, monthly payments are estimated based on third party rate factors in effect at time of the quotation.
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
3. There will be a service charge equal to 1.5% per month (18% per annum) on all past due invoices.
4. By Law we are required to file a "Notice to Owner" of our intent to file lien in the event of payment default.
This notice must be sent within 60 days of the date the original invoice and will happen automatically regardless
of any special payment arrangements that may have been made.
Authorized Signature:
Date:
Confidential Property of Professional Turf Products Page 2 of 2
Index
Page 1 of 1
Phone: 800-695--2919
a f r Fax*-2155454
+° s Email: info@buyboard,com
CoOplryflrbPrrh� t_ Welcome Dianne [ Lo Off
_ 9
t Administration RFQ Reports Shopping Cart I Help
Vendor Contract Information Proposal Document Back
Search: Vendor Name: Professional Turf Products
Address: 1010 North Industrial Boulevard
AEI Euless, TX 76039
0 Vendor Discounts Only Phone Number: (888) 776-8873
0 Catalog Pricing Only Email: spillmang@proturf.com
Website: httoaluww.oroturf.com
Refine Your Search: Federal ID: 06-1664252
Vendors Contact: George Spillman
Professional Turf Products(X] Accepts RFQs: Yes
Price Range Minority Owned Vendor: No
Show all prices
Cateoory
Women Owned Vendor: No
None Selected Contract Name: Grounds Maintenance Equip. & irrigation Paris, Supplies & Installation
Cantract Contract#: 447-14
None selected Effective Date: 06/01/2014
Expiration Date: 05/31/2017
Additional Searches: PaymentTenns: Net 30 days
Search by Vendor Delivery Days: 30
Shipping Terms: Prepaid and added to invoice
Browse Contracts Freight Terms: FOB Destination
Instructional Materials Ship Via: Common Carrier
Region Served: Texas Regions 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 20
States Served: Arkansas, Kansas, Louisiana, Missouri, Oklahoma, Texas
Quote Reference Number: GVS31079
Return Policy: Returns are subject to restocking fees, refurbishing, usage & shipping fees, returns must
Additional Resources able to be sold as new, items missing parts are non -returnable. PTP will have sale discre.
as to the resaleable condition of the product. Policy does not apply to defective or shippe,
incorrectly items.
Regulatory Notice: Click to view Bonding Regulatory Notice
Construction Services Advisory: Click to view the Construction -Related Goods and Services Advisory
Contact us 800-695-2919
ht[p,llwww.buyboard.comlSearchllndex?SearchTerrn=&Vendorld=869&DiscountProductId=-1 9/29/2014
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20% Discount Off Tom Commercial Equipment pricelist for Front Mowers, Equipment,
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20% Discount Off Toro Commercial Equipment pricelist for Cutters & Shredders, Equipment,
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10% Discount off Oltcrbfne pricallst for Industrial Aerator Products, Equipment & Supplies
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10% Discount Off Oherbine, pricelist for Aerating Fountain Products, Equipment & Lighting
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