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Item 4FCITY OF SOUTHLAKE MEMORANDUM (November 4, 2014) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Item 4F Subject: Authorize the purchase of a hydraulic excavator and pavement breaker through the BuyBoard cooperative purchasing program in the amount of $124,821 Action Requested: Authorize the purchase of a hydraulic excavator and pavement breaker through the BuyBoard cooperative purchasing program in the amount of $124,821 Background Information: As a part of the fiscal year 2015 budget process, council approved the replacement of the 1997 model Case back hoe and pavement breaker. This equipment is used to expose utilities under pavement and excavate lines for repair or replacement. This equipment is offered by RDO Equipment Company through the BuyBoard cooperative purchasing program in the amount of $124,821. Financial Considerations: Funding for this purchase is provided in the annual operating budget for Water Division of Public Works. Strategic Link: The approval of the purchase links to the city's strategy map relative to focus areas of Infrastructure and Partnerships & Volunteerism. The specific corporate objectives that are met by these services are to provide and maintain high quality public assets, and to collaborate with select partners to implement service solutions. Citizen Input/ Board Review: N/A Legal Review: None Alternatives: The City Council may approve or deny the purchase of this equipment. Supporting Documents: BuyBoard Purchasing quote from RDO Equipment Company Staff Recommendation: Authorize the purchase of a hydraulic excavator and pavement breaker through the BuyBoard cooperative purchasing program in the amount of $124,821 Staff Contact: Robert H. Price, P.E., Public Works Director Chuck Kendrick, Asst. Director of Public Works Investment Proposal for: Kyle Braswell CITY OF SOUTHLAKE 5301 Mark IV Parkway ATTN AP FINANCE RD0 O Fort Worth, 23 76131 -809 1400 MAIN ST STE 440 Phone: (817) 232-8094 SOUTHLAKE, TX 76092 Mobile: (469) 446-8642 Phone: (817) 481-5581 EQUIPMENT CO. Fax: (817) 847-0398 Thank you for allowing me the opportunity to quote you this equipment. We appreciate your business. Kyle Equipment: NEW 2014 JOHN DEERE 310SK List Price $108,267.00 Kev Features 1095 4.5L ENGINE -EPA IT4 $7,189.00 1700 JD LINK ULT NA $0.00 2085 ULTIMATE CAB $13,230.00 2401 DECALS ENGLISH $0.00 3085 MFWD (4WD) LIMITED SLIP $0.00 4781 FIRESTNE 19.5LX24 12.5/80-18 $0.00 5085 EXT 6FNC W/PROP+SEL FLOW $10,749.00 5285 PILOT CONTROLS $2,594.00 5400 LESS COUPLER $0.00 5600 LESS BACKHOE BUCKET W/PINS $0.00 7075 3 FNC LOADER $3,150.00 8485 1250LB FRONT COUNTERWEIGHT $1,711.00 8675 DUAL BATTERY, 300 MIN RESERV $276.00 9045 CHROME EXHAUST EXTENSION $173.00 9060 FRONT VIEW MIRROR $80.00 9110 RIDE CONTROL $1,935.00 9132 DUAL BATTERY DISCONNECT $170.00 9140 410J BACKHOE BKT CYLINDER $266.00 9210 CONSOLE LEFT SIDE $77.00 9505 FULL MFWD GUARD $417.00 9515 OIL SAMPLING PORTS $201.00 02QOT 310SK BACKHOE LOADER $108,267.00 Serial Number 1T0310SKHDE254235 (6 Approximated Hours) Equipment Price $150,485.00 Attachments NEW 2014 WOODS/GANNON/CENTRAL FAB 310SKCPLR 168896 $2,929.29 NEW 2014 WOODS/GANNON/CENTRAL FAB 310SK48 168511 $1,444.47 NEW 2014 JOHN DEERE 310SJ1.3 2019147 $2,197.81 NEW 2014 WAIN-ROY INC 18" DIRT BUCKET No Serial # $812.24 NEW 2014 WAIN-ROY INC 24" DIRT BUCKET No Serial # $907.76 Additional Items Other BuyBoard Discount Contract 424-13 ($40,630.95) Customer Discount Customer Loyalty Discount ($8,000.00) Estimated Conversion Price: $110,145.62 v Are you interested in getting the most production out of your machines? Then it's time to ask about Topcon Machine Control Products and how RDO Equipment Co. ORD0. can provide the solutions that will help make your operation more profitable. EQUIPMENT Co. TOPC011 There are solutions available to purchase or rent for: Dozers • Motor Graders • Excavators • Pavers This proposal was created on October 14, 2014 and is valid until December 31, 2014 D720687 C5581004 Page 1 of 3 and is subject to prior sale. After that date the quote and terms in the proposal may need to be revised. PROPOSAL SUMMARY Equipment Total Sub Total Applicable sales taxes to apply Total Investment FOB Southlake Public Works Kyle Braswell Account Manager/CSA RDO EQUIPMENT CO. kbraswell@rdoequipment.com Submitted By: Date Approved By: Date: $110,145.62 $110,145.62 $110,145.62 This proposal was created on October 14, 2014 and is valid until December 31, 2014 D720687 C5581004 Page 2 of 3 and is subject to prior sale. After that date the quote and terms in the proposal may need to be revised. OOP%-j-pTIMC7" RDO PROMISE TM RAND • Commi e erfo n The RUU Promise - Uptime GuaranteedTm includes*: Equipment walk around upon delivery (Included) • A qualified ROO Equipment Co. employee will be responsible for a thorough explanation of the machine when the unit is delivered Balance of Basic Factory Warranty (Included) FREE loaner (Included) • RDO Equipment Co. will make every effort possible to supply the customer a free loaner during the first 12 months of ownership, if it is determined we cannot get your machine up and running within 36 hours FREE travel time on warranty items during • Basic Factory Warranty period (Included) FREE After Sales Inspection (Included) • ROO Equipment Co. will perform the first scheduled engine oil change and machine inspection after purchase. Machine must be in ROO Equipment Co.'s Area of Responsibility (ADR). It is the customer's responsibility to schedule the ail change JOHN ❑EERE Page 6. FREE inspection prior to unit coming out of warranty period (included) • A qualified ROO Equipment Co. employee will inspect machine before any basic or extended warranty expires 7, Guaranteed field service response time (Included) • ROD Equipment Co. guarantees a field service technician will be on the road toward your jobsite within 4 hours of contacting our field service dispatch personnel During normal store hours of operation, 8:00 am - 5:00 pm, Monday - Friday, excluding holidays 8. Lease or retail finance plan • Optional and tailored to customer 9, Secure Extended Warranty plan • Optional and tailored to customer 10. GPS Monitoring • Optional and tailored to customer with access to the tracking data upon request 11. Total repair and scheduled maintenance • Optional and tailored to customer with preventive maintenance programs, oil samples, and machine inspections "Please refer to the RDO Promise Customer Agreement for camplete details. W012612 Investment Proposal for: Kyle Braswell CITY OF SOUTHLAKE 5301 Mark IV Parkway ATTN AP FINANCE RD0 O Fort Worth, 23 76131 -809 1400 MAIN ST STE 440 Phone: (817) 232-8094 SOUTHLAKE, TX 76092 Mobile: (469) 446-8642 Phone: (817) 481-5581 EQUIPMENT CO. Fax: (817) 847-0398 Thank you for allowing me the opportunity to quote you this equipment. We appreciate your business. Kyle Equipment: NEW 2014 OKADA AMERICA ORV1300 HAMMER List Price $16,000.00 Key Features ORV1300 OKADA AMERICA ORV 1300 HAMMER Serial Number TBD (0 Approximated Hours) Equipment Price $16,000.00 Additional Items Other BuyBoard Discount Contract #424-13 ($1,325.00) Estimated Conversion Price: $14,675.00 PROPOSAL SUMMARY Equipment Total Sub Total Applicable sales taxes to apply Total Investment FOB Southlake Public Works Kyle Braswell Account Manager/CSA RDO EQUIPMENT CO. kbraswell@rdoequipment.com $14,675.00 $14,675.00 $14,675.00 v Are you interested in getting the most production out of your machines? Then it's time to ask about Topcon Machine Control Products and how RDO Equipment Co. ORD0. can provide the solutions that will help make your operation more profitable. EQUIPMENT Co. TOPC011 There are solutions available to purchase or rent for: Dozers • Motor Graders • Excavators • Pavers This proposal was created on April 1, 2014 and is valid until December 1, 2014 and D650798 C5581004 Page 1 of 1 is subject to prior sale. After that date the quote and terms in the proposal may need to be revised.