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Item 4D
Item 41) ICITY OF SOUTHLAK-E MEMORANDU (November 4, 2014) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Public Works Director Subject: Approve Professional Services Agreement with Baird, Hampton & Brown, Inc. for the design of a new sewer extension along N. Carroll Ave and replacement of two existing sewer lines in Summerplace Lane and Commerce Street in the amount of $93,985 Action Requested: Approve Professional Services Agreement with Baird, Hampton & Brown, Inc. for the design of a new sewer extension along N. Carroll Ave and replacement of two existing sewer lines in Summerplace Lane and Commerce Street in the amount of $93,985 Background Information: This agreement is for the design of sanitary sewer lines by Baird, Hampton & Brown, Inc. for three different CIP Projects. The projects are located at three separate locations within the city. One project is new construction while the other two are rehabilitation projects. The first project is a new sanitary sewer line located along North Carroll Avenue. The project is approximately 2,000 linear feet long and fills a gap between Whispering Lane and Highland Street. There is an existing 6-inch sewer line intended to be a private line that stretches across multiple properties without a dedicated public easement. At some time additional services were allowed to connect to it. This new sanitary sewer line project will bring the existing sanitary sewer line and connections to City Standards and will also serve additional properties along North Carroll Avenue. In addition to the detailed design of new sewer line, a concept plan to assess the feasibility of future extension and connection of sewer line to the properties located on the east of North Carroll Avenue between Highway 114 and Highland Street is included in the project scope. The second project is the rehabilitation or reconstruction project along Summerplace Lane between East Highland Street and Dove Creek Trail. The project is approximately Item 4D 900 linear feet and is located in the Summerplace Addition Subdivision. The existing 6-inch line requires continuous maintenance (cleaning and flushing) due to sags and shallow grade connections from the service line to the sewer main line. The third project is another reconstruction project along Commerce Street between Market Loop and the existing Bank Street lift station. This project is approximately 2,100 linear feet and predominately located in the Commerce Business Park Addition. The existing 6-inch line requires continuous maintenance (cleaning and flushing) on a weekly basis due to sags and shallow grade. A new 8-inch sanitary sewer line at maximum attainable grade will be designed for construction. The scope with Baird, Hampton & Brown, Inc. will include preparation of bid and contract documents required for the project and support to City staff during construction. Task Basic Services fee $80,170 Special Services fee $13,815 Total fee $93,985 The proposed schedule is to complete the design by summer 2015 and begin construction in the next fiscal year. Financial Considerations: Funding for the 8-inch Sewer Line along N Carroll Ave from Highland St. to Whispering Lane and 8-inch Sewer Line along Summer Place Lane from Highland St. to Dove Creek Trail was approved in the FY2014 Utility Fund budget. The funding for the 8-inch sewer Line along Market Loop and Bank Street lift station was approved in the FY2015 Utility Fund budget. Strategic Link: The approval of this Professional Services Agreement will link this request to the City's strategy map relative to the focus area of Infrastructure by investing to provide and maintain high quality public assets. Item 41) Citizen Input/ Board Review: None Legal Review: This is the standard agreement approved by the City Attorney. Alternatives: The City Council may approve or deny the agreement. Supporting Documents: Baird, Hampton & Brown, Inc. Professional Services Agreement. Location Maps Staff Recommendation: Approve Professional Services Agreement with Baird, Hampton & Brown, Inc. for the design of a new sewer extension along N. Carroll Ave and replacement of two existing sewer line in Summerplace Lane and Commerce Street in the amount of $93,985.00 Staff Contact: Robert H. Price, P.E., Public Works Director Cheryl Taylor, P.E., City Engineer Om Gharty-Chhetri, P.E., Civil Engineer AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this day of , 20_ by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Baird, Hampton & Brown (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need to construct a new 8-inch sewer line along N Carroll Ave from Highland St. to Whispering Lane, reconstruct an 8-inch sewer line along Summer Place Lane from Highland St. to Dove Creek Trail and reconstruct an 8-inch sewer line along Market Loop to Bank Street lift station and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachment I which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment I in accordance with the terms set forth in this Agreement and in Attachment I. B. Definitions. Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes. CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual Page 1 agreement and this Agreement shall be modified in writing accordingly. D. Coordination With Owner. The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions. ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights. The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior consent of CITY. G. Independent Contractor. ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants, that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure. By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. Page 2 Approval by CITY. Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification. ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. K. No Third Party Beneficiary. For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L. Successors and Assigns. CITY and ENGINEER each bind themselves and their successors, executors, Page 3 administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. 10. Provide any other information or assistance as outlined in Attachment I hereto. Page 4 III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid a fee with not to exceed amount of $80,170 for basic services. Optional special services shall be performed upon City's request with a not to exceed amount of $13,815 with a total not to exceed cost ceiling of $93,985 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for costs incurred in accordance with the work performed provided the limits set out in Article III hereof have not been exceeded. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Remittances shall be made to ENGINEER's office at 4550 SH 360, Ste 180, Grapevine, Texas, 76051. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee (see Attachment 1) as determined by the actual costs incurred and by actual time expended, such services to be one or more of the following: Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; 3. Preparation of environmental impact assessments or statements for any governmental agency; Page 5 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing attached hereto as Attachment I and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the ENGINEER's undertaking herein or its performance of services, and it is agreed that the ENGINEER is not a fiduciary with respect to the CITY. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience or for any cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. Page 6 IX. ARTICLE OWNERSHIP OF DOCUMENTS All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY upon execution of this Agreement. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of Page 7 this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by July 31, 2015. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Konstantine Bakintas, P.E Baird, Hampton & Brown, Inc. 4550 SH 360, Ste 180 Page 8 Grapevine, TX 76051 Phone: 817-251-8550 All notice shall be effective upon the date of receipt. XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE By: John Terrell, Mayor ATTEST: By: City Secretary ENGINEER: By: Konstantine Bakintas, P.E Page 9 THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared known to me [or proved to me on the oath of or through (description of identity card or other document)] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized of , and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this day of A.D. (SEAL) Notary Public, State of Texas Notary's Name Printed Page 10 ATTACHMENT I BAIRD, HAMPTON &BROWN, INC. 13 = ENGINEERING & SURVEYING = B October 15, 2014 Ms. Cheryl Taylor, P.E. Deputy Director of Public Works/City Engineer City of Southlake 1400 Main Street, Suite 320 Southlake, Texas 76092 Tel 817-748-8100, Email ctaylor@ci.southlake.tx.us RE: Engineering & Surveying Services for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake Ms. Taylor: We are pleased to have been selected to assist the City of Southlake with the referenced project; and look forward to working with you. In the following pages we've summarized our understanding of the project's revised scope of work, construction cost and schedule; and have incorporated the City's comments. Enclosed, we also offer a Scope of Services, Professional Services Fee Summary, Opinion of Probable Construction Cost, and Project Schedule in the form of Exhibits to the City's Standard Professional Services Contract. We hope you find the enclosed information complete; and look forward to getting started. Thank you, BAIRD, HAMPTON & BROWN, INC. Konstantine Bakintas, PE Principal, Sr. Civil Engineer Enclosure: Project Summary, Exhibits & Estimates Engineering Services Contract Exhibits e:\2014.000.000\2014.724.000\docs\contract\scope of work & fee proposal letter_10-10-14.doc 4550 SH 360, Ste 180, Grapevine, Texas 76051 1 Tel: 817-251-85501 Fax: 817-251-8810 TBPE Firm #44 1 TBPLS Firm #10011302 1 www.bhbinc.com Ms. Cheryl Taylor, PE October 15, 2014 Page 2 Baird, Hampton & Brown - Engineering & Surveying SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake Project Summary Pg. 1 of 3 Scope of Work: The City of Southlake has identified three locations requiring improvements to the public sanitary sewer collection system. These improvements consist of (1) replacing a high maintenance sewer line within Summerplace Lane (from E. Highland Street, south to Dove Creek Trail), (2) extending a new sewer line along N. Carroll Avenue (from E. Highland Street, north to Whispering Lane) and along E. Highland Street (from N. Carroll Avenue east to E. Kirkwood Boulevard), and (3) replacing another high maintenance sewer line within Commerce Street (from Market Loop south to just past Exchange Boulevard); refer to Exhibit E, Shts. 1 - 3. We understand the Summerplace Lane Sewer Line often requires cleaning/flushing as a result of several sags that have developed in the pipeline profile. At this time, it is anticipated that a new sewer line will be constructed in the east parkway of Summerplace, and the existing line will be abandoned -in -place. The purpose of the new N. Carroll Avenue and E. Highland Street Sanitary Sewer Lines is to extend sanitary sewer service to several occupied lots and tracts along the roadway, and to separate/isolate sanitary sewer services that currently appear to be connected across lot lines. It is anticipated that the new sewer lines will be constructed in the east parkway of N. Carroll Avenue, and the north parkway of E. Highland Street. During the Concept Design stage of this project, we will also address how service could be extended further south along N. Carroll Ave. to SH 114, and to Casey Court; however, design and construction of these extensions are not part of this project. Like the Summerplace Lane Sewer, the Commerce Street Sewer Line often requires cleaning/flushing as a result of several sags that have developed in the pipeline profile. At this time, it is anticipated that a new sewer line will be constructed in the west parkway of Summerplace, and the existing line will be removed. Engineer's Opinion of Probable Construction Cost: From a budgetary perspective, and without the benefit a survey, we've prepared an Opinion of Probable Construction Cost; see Exhibit D-1. This estimate will be refined as the project moves forward to the Concept Report, Preliminary Plans and Final Plans phases. 1) Summerplace Lane Sewer (E. Highland to Dove Creek) $ 197,000 4550 SH 360, Ste 180, Grapevine, Texas 76051 1 Tel: 817-251-8550 1 Fax: 817-251-8810 TBPE Firm #44 1 TBPLS Firm #10011302 1 www.bhbinc.com Ms. Cheryl Taylor, PE October 15, 2014 Page 3 SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake Project Summary Pg. 2 of 3 2) N. Carroll Ave Sewer (E. Highland to Whispering Lane) $ 371,000 E. Highland Street Sewer (N. Carroll to E. Kirkwood) 3) Commerce Street (& Market Loop) 475,000 Project Total Opinion of Probable Construction Cost $1,043,000 Project Schedule: A detailed Project Schedule (Exhibit C-1), which includes surveying, engineering, bidding and construction, has been prepared and enclosed herewith. The schedule has been prepared with assumptions as to the responsiveness of the franchise utility companies and the timeliness of city reviews. The schedule may be summarized as follows: Pre -Engineering & Surveying Concept Report Phase Preliminary Engineering Plans Final Construction Plans Bid & Award Construction Total Project Schedule Professional Services Fee Estimate: 30 working days 45 It It 60 It It plus time for utility adjustments 60 It It 75 It It 100 working days 370 working days - from 11/17/14 thru 05/06/16 Based upon our years of experience with similar utility reconstruction projects, we've prepared the enclosed Professional Services Fees (Exhibit B-1) Summary. The summary tabulates individual tasks to be performed and the estimated man-hour effort required to complete these tasks. A fee for each task is then developed by multiplying the tabulated hours with the respective hourly rates for the various positions described. Our standard hourly rate schedule is included in the Agreement for Engineering Services. The professional services fees may be summarized as follows: BASIC SERVICES Topographic Surveying Services $17,245.00 Concept Design Report $14,160.00 Plans, Specs & Estimates $39,315.00 Limited Constr. Spt. Services $10,670.00 Subtotal for Engineering Services $81,390.00 4550 SH 360, Ste 180, Grapevine, Texas 76051 1 Tel: 817-251-8550 1 Fax: 817-251-8810 TBPE Firm #44 1 TBPLS Firm #10011302 1 www.bhbinc.com Ms. Cheryl Taylor, PE October 15, 2014 Page 4 SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake Project Summary Pg. 3 of 3 SPECIAL SERVICES Geotechnical Investigation $ 9,130.00 Sanitary Sewer Easement (per each) $ 1,247.50 Right -of -Way Exhibit (per each) $ 1,467.50 Direct Expenses $ 750.00 Total for Engineering & Surveying $93,985.00 4550 SH 360, Ste 180, Grapevine, Texas 76051 1 Tel: 817-251-85501 Fax: 817-251-8810 TBPE Firm #44 1 TBPLS Firm #10011302 1 www.bhbinc.com 11 I , i It :y EXIST STORM DRAIN TYP �L1�1•/ illft:� Cn AT 0 75 150' /' ,• SCALE 1"=150' �SOUTHLAKE TFXA5 1400 Main Street, Southlake, TX 76092 Tel: (817) 748-8400 o © � Baird, Hampton & Brown, Inc. e 0 Engineering & Surveying 4550 S.H. 360 Ste. 180. Grapevine, TX 76051 Tel:(81 7)251 —8550 Fax:(81 7)251 —8810 www.bhbinc.com TBPE FIRM J44 TBPLS FIRM J10011302 I� Y 'HIGH LA" ET • P PbSED y ANHOLE LINE P i B� I PROPO v SANITARY SEWER LINE / I (905 LF) EXHIBIT E � m PROPOSED SANITARY SEWER m SHEET 1 of 3 m SUMMERPLACE LANE m A SOUTHLAKE,TX m o A i EXIST SANITARY SEWER LINE TYP 11 THIS DOCUMENT IS RQ_F-J` ID FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF KONSTANTINE BAKINTAS, P.E. Tx No. 67022 IT IS NOT INTENDED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES. BHB PROJECT NO: 14.724.000 WHISPERING LANE EXIST SANITARY SEWER LINE TYP I I I I 47. # „ PROPOSED ° SANITARY SEWER LINE EXIST WATER I (1300 LF) LINE TYP I l EXIST STORIJ DRAIN TYP II I I PROPOSED SANITARY SEWER LINE T I (720 LF) E'l -1 L] d I DEVELOP/PROPOS CONCEPT PLANS FOR SERVICING TH S AKE N 0 150 300' SCALE 1 "=300' SOUTHLAKE v TEXAS 1400 Main Street, Southlake, TX 76092 Tel: (817) 748-8400 o e � Baird, Hampton & Brown, Inc. e 0 Engineering & Surveying 4550 S.H. 360 Ste. 180. Grapevine, TX 76051 Tel:(81 7)251 —8550 Fax:(81 7)251 —8810 www.bhbinc.coom TBPE FIRM #44 TBPtS FIRM #10011302 EXHIBIT E m m PROPOSED SANITARY SEWER m SHEET 2 of 3 m m N. CARROLL AVENUE, o m A E. HIGHLAND ST. & CASEY COURT m SOUTHLAKE,TX m THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF INTERIM REVIEW UNDER FHE AUTHORITY OF KONSTANTINE BAKINTAS, P.E. Tx No. 67022 IT IS NOT INTENDED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES. BHB PROJECT NO: 14.724.000 — / MA -L NIE TYP TER' - -*_- - , LOOP I \ EXIST SANITARY $WR LINE TYP\\ li r \LAO I �PROPOSED r\✓ MANHOLE r II/ 7i�7t'7' . I PROPOSED I SANITARY \ SEWER LINE ` I (2150 LF) i I AT I' I 0 75 150' SCALE 1"=150' SOUTHLAKE TEXAS 1400 Main Street, Southlake, TX 76092 Tel: (817) 748-8400 o Baird, Hampton & Brown, Inc. e 0 e Engineering & Surveying 4550 S.H. 360 Ste. 180. Grapevine, TX 76051 Tel:(81 7)251 —8550 Fax:(81 7)251 —8810 www.bhbinc.com TBPE FIRM #44 TBPtS FIRM #10011302 J EXIST STORW DRAIN TYP III EXHIBIT E m m PROPOSED SANITARY SEWER m SHEET 3 of 3 m MARKET LOOP & COMMERCE STREET m m A SOLITHLAKE,TX m m , o A THIS DOCUMENT IS RO-EMED FOR THE PURPOSE OF INTERIM REVIEW UNDER THE AUTHORITY OF KONSTANTINE BAKINTAS, P.E. Tx No. 67022 IT IS NOT INTENDED FOR CONSTRUCTION, BIDDING OR PERMIT PURPOSES. BHB PROJECT NO: 14.724.000 BHB No. 2014.724.000 BHB Engineering Surveying 10/14/2014 4550 S.H. 360, Suite 180 Grapevine, TX 76051 Tel (817) 251-8550, Fax (817) 251-8810 EXHIBIT D-1 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST Sanitary Sewer System Improvements Summerplace Ln. / N. Carroll Ave. / Market Loop & Commerce St. City of Southlake, Texas Sht 1 of 3: Summerplace Ln. (905 LF) Item no. Item Description Quantity Unit Unit Cost Total 1 Implement and Maintain Erosion Control Measures 1 LS $ 1,500 $ 1,500 2 Implement and Maintain Traffic Control 1 LS $ 2,000 $ 2,000 3 Demolish, Remove, & Dispose Existing SSMH 1 EA $ 500 $ 500 4 Jack/Bore 8" HDPE/PVC SS Pipe 205 LF $ 175 $ 35,875 5 8" PVC SS Pipe By Open Trench 700 LF $ 40 $ 28,000 6 4" Residential SS Tap 20 EA $ 400 $ 8,000 7 Jack/Bore 4" Residential SS Service Pipe (Long Services) 360 LF $ 125 $ 45,000 8 4" Residential SS Service Pipe By Open Trench (Short Services) 150 LF $ 25 $ 3,750 9 4" Private Plumbing Connection for Jacked/Bored Services 90 LF $ 20 $ 1,800 10 Trench Excavation Safety for Sewer Line Depth >5' 850 LF $ 2 $ 1,700 11 1 Install/Construct SSCO at R.O.W. Line 20 EA $ 200 $ 4,000 12 Install/Construct 4' Dia. SSMH 6 EA $ 3,000 $ 18,000 13 Install/Construct Concrete Collar for SSMH 6 EA $ 250 $ 1,500 14 Fill Existing 8" SS & SSMH with Flowable Fill 905 LF $ 5 $ 4,525 15 Conduct Post Construction Television Inspection 905 LF $ 2 $ 1,810 16 Conduct SSMH Vacuum or Exfiltration Test 6 EA $ 250 $ 1,500 17 Conduct SS Line Vacuum or Exfiltration Test 905 LF $ 1 $ 905 18 Conc Curb & Gutter 10 LF $ 20 $ 200 19 Permanent 6" Ashalt Pavement Repair 80 LF $ 60 $ 4,800 20 4" Thick Top Soil in Disturbed Areas 820 LF $ 2.25 1 $ 1,845 21 Solid Sod for Disturbed Areas 820 LF $ 5 1 $ 4,100 Sanitary Sewer Improvements Sub -Total $ 171,310 Contingency 15.0% $ 25,690 Summerplace Lane Sanitary Sewer Improvements Total $ 197,000 Sht 2 of 3: N. Carroll Ave., E. Highland St., & Casey Ct. (2,100 LF) Item no. Item Description Quantity Unit Unit Cost Total 22 Implement and Maintain Erosion Control Measures 1 LS $ 5,000 $ 5,000 23 Implement and Maintain Traffic Control 1 LS $ 7,500 $ 7,500 24 Demolish, Remove, & Dispose Existing SSMH 1 EA $ 500 $ 500 25 Jack/Bore 8" HDPE/PVC SS Pipe 1,000 LF $ 175 $ 175,000 26 8" PVC SS Pipe By Open Trench 1,100 LF $ 40 $ 44,000 27 6" SS Tap 1 EA $ 500 $ 500 28 4" SS Tap 9 EA $ 400 $ 3,600 29 6" SS Service Pipe By Open Trench (Short Services) 10 LF $ 30 $ 300 30 Jack/Bore 4" SS Service Pipe (Long Services) 180 LF $ 125 $ 22,500 31 4" SS Service Pipe By Open Trench (Short Services) 50 LF $ 25 $ 1,250 32 4" Private Plumbing Connection for Jacked/Bored Services 40 LF $ 20 $ 800 33 Trench Excavation Safety for Sewer Line Depth >5' 1,160 LF $ 2 $ 2,320 34 Install/Construct SSCO at R.O.W. Line 10 EA $ 200 $ 2,000 35 Install/Construct 4' Dia. SSMH 5 EA $ 3,000 $ 15,000 36 Install/Construct Concrete Collar for SSMH 5 EA $ 250 $ 1,250 37 Conduct Post Construction Television Inspection 2,100 LF $ 2 $ 4,200 38 Conduct SSMH Vacuum or Exfiltration Test 5 EA $ 250 $ 1,250 39 Conduct SS Line Vacuum or Exfiltration Test 2,100 LF $ 1 $ 2,100 40 Cone Sidewalk 800 SF $ 5 $ 4,000 41 Permanent 6" Ashalt Pavement Repair 350 LF $ 60 $ 21,000 42 4" Thick Top Soil in Disturbed Areas 1,160 LF $ 2.25 $ 2,610 43 Solid Sod for Disturbed Areas 1,160 LF $ 5 $ 5,800 Sanitary Sewer Improvements Sub -Total $ 322,480 Contingency 15.0% $ 48,520 N. Carroll Avenue Sanitary Sewer Improvements Total $ 371,000 Southlake SS Improv OPC_09-18-14 Page 1 of 2 BHB No. 2014.724.000 BHB Engineering Surveying 10/14/2014 4550 S.H. 360, Suite 180 Grapevine, TX 76051 Tel (817) 251-8550, Fax (817) 251-8810 Sht 3 of 3: Market Loop & Commerce St. (2,150 LF) Item no. Item Description Quantity Unit Unit Cost Total 44 Implement and Maintain Erosion Control Measures 1 LS $ 3,000 $ 3,000 45 Implement and Maintain Traffic Control 1 LS $ 5,000 $ 5,000 46 Jack/Bore 8" HDPE/PVC SS Pipe 1,200 LF $ 175 $ 210,000 47 8" PVC SS Pipe By Open Trench 950 LF $ 40 $ 38,000 48 6" SS Tap 2 EA $ 500 $ 1,000 49 4" SS Tap 9 EA $ 400 $ 3,600 50 6" SS Service Pipe By Open Trench (Short Services) 20 LF $ 30 $ 600 51 Jack/Bore 4" SS Service Pipe (Long Services) 250 LF $ 125 $ 31,250 52 4" SS Service Pipe By Open Trench (Short Services) 40 LF $ 25 $ 1,000 53 4" Private Plumbing Connection for Jacked/Bored Services 50 LF $ 20 $ 1,000 54 Trench Excavation Safety for Sewer Line Depth >5' 950 LF $ 2 $ 1,900 55 Install/Construct SSCO at R.O.W. Line 11 EA $ 200 $ 2,200 56 Install/Construct 4' Dia. SSMH 6 EA $ 3,000 $ 18,000 57 Install/Construct Concrete Collar for SSMH 6 EA $ 250 $ 1,500 58 Fill Existing 8" SS & SSMHs with Flowable Fill 2,150 LF $ 5 $ 10,750 59 Conduct Post Construction Television Inspection 2,150 EA $ 2 $ 4,300 60 Conduct SSMH Vacuum or Exfiltration Test 6 EA $ 250 $ 1,500 61 Conduct SS Line Vacuum or Exfiltration Test 2,150 LF $ 1 $ 2,150 62 4" Thick Top Soil in Disturbed Areas 1,040 LF $ 18 $ 18,720 63 Solid Sod for Disturbed Areas 1,040 LF $ 55 $ 57,200 Sanitary Sewer Improvements Sub -Total $ 412,670 Contingency 15.1 % $ 62,330 Commerce Street Sanitary Sewer Improvements Total $ 475,000 Sanitary Sewer Project Construction Total $ 1,043,000 Southlake SS Improv OPC_09-18-14 Page 2 of 2 Estimated Man -Hour Effort BHB Engineering & Survyeing 10/14/2014 4550 SH 360, Ste. 180, Grapevine, TX 76051 Tel 817-251-8550,www.bhbi nc.co m EXHIBIT B-1 PROFESSIONAL SERVICES FEES: Item / Task Description & Estimated Man -Hour Effort SANITARY SEWER SYSTEM IMPROVEMENTS Summer Place, N. Carroll & Commerce October 15, 2014 Project Project Engineering Project Survey Survey Direct Item / Task Description Manager Engineer CADD/Tech Surveyor Field Crew CADD/Tech Clerical Costs Amount (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) (Hrs) ($) ($) 195/hr $100/hr $85/hr $110/hr $135/hr $85/hr $50/hr BASIC SERVICES $ 82,140 Surveying Services $ 17,245 Topogrpahic Surveying 2 3 16 36 36 10,370 Alignment, ROW & Easement Mapping 1 2 8 16 16 4,795 Set Project Control Points 1 2 4 6 6 1 2,080 Subtotal = 3 6 2 28 58 58 Concept Design Report $ 14,360 Review Record Drawings & Visit Site 4 4 4 100 1,620 Prepare Sewer Line Schematics 3 10 12 2,605 Consider Alternate Alignments 2 6 4 1,330 Consider Alternatives at Cassey Ct. 2 4 4 1,130 Opinions of Probable Constr. Cost 2 12 4 1,930 Prepare and Submit Concept Report 4 32 8 2 100 4,860 Concept Report Review Conference 3 3 885 Subtotal = 20 71 36 0 0 0 2 200 Preliminary Plans & Estimates $ 24,575 Project Geometric Layout & Control 8 16 24 5,200 Sanitary Sewer Line Plans & Profiles 12 24 40 8,140 Traffic Control, Erosion Control & Details 4 12 16 3,340 Opinions of Probable Constr. Cost 4 12 8 2,660 Tech. Specs. & Contract Does. 4 12 4 2,180 Assistw/Neighborhood Meeting 4 6 4 2 150 1,970 Submital & Review Meetings 3 3 200 1,085 Subtotal = 39 85 92 0 0 0 6 350 Final Plans, Specs & Estimates $ 15,290 Revise Plans & Incorporate Comments 1 12 16 2,755 Sanitary Sewer Line Plans & Profiles 8 12 24 4,800 Traffic Control, Erosion Control & Details 2 8 8 1,870 Opinions of Probable Constr. Cost 2 8 8 1,870 Tech. Specs. & Contract Does. 2 8 4 1,390 Final Plans QA/QC w/Site Verification 4 4 4 1,520 Submital & Review Meeting 3 3 200 1,085 Subtotal = 22 55 60 0 0 0 4 200 Construction Administration & Support Services $10,670 Bid Project, Tab. Results & Recom. 4 12 4 2,180 Pre -Con Mtg. & Final Inspection 8 12 4 2 3,200 Prepare Record Drawings & CAD Files 2 4 8 1,470 Limited Constr. Admin. Support 8 16 6 3 3,820 Subtotal = 22 44 18 0 0 0 9 0 SPECIAL SERVICES $ 11,845 Geotechnical Investigation 2 4 4 8,000 9,130 Utility Easement Exhibits Per Each 0.5 1 2 2 2 4 1 1,248 Right -of -Way Exhibits Per Each 0.5 1 2 4 2 4 1 1,468 Subtotal = 3 6 8 6 4 8 2 8,000 Total for Professional Services 109 267 216 34 62 66 24 $ 8,750 $ 93,985 O a3 N � � O C1 Q H O � N N (C) LL O � � NC1� U ................................................................................................................................................................................................................................................................ ............................................... 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Cl) a wa .o U o 0 aa) R E -0 fl- U)i Cl) C c a) C a) > t a) 2(6 C U _0 E a) a) O E E O O C- � O E ul O a3 Y (u +- Q O) O U a) 0)0 0 a) as E U a) a) tl) O) U a) J H (n IL L N U _ C 0ZS LL C LL (p > a) a) U a) E O w E LL J O U CO 0 7 U >+ J U C U >+ U (� O O0 Z �s O E i� U N U 06 •p) 2i (I .E 06 O C i 02S LL a3 U -O 06 O a) a) 06 �' O IL C O 2i a) _ O s Ul u a3 Q a) � '� 2i a) i 'C a) s i Q (6 0.a) U > a) U) W U 1 w a a) > N O y� a) O Q E a) (n J a) Q a)) �, LL Q U a�i o E U C E E U C s O) 51 E U _ o h s 2i Z C N 0 Q 0 N .� N .N : N 'a) C C 0 m C O i � U) LU d' H V U U) _ U L.L E (n W (n U L.L Z W LL LL (n _ U '� .V ,~—� 0 U L N (n R C i O O O � C a) O Ul .E N E E Q a) a U a LL H U) U LL z U Y� U) Z N E U) U a3 u, Y E 0 o Y Ul fN O rg N (h V Ln (O 1- 00 O) (2 V Ln (2 00 O) O N (h V Ln (fl 00 2'm) � N N N N N N N N N a3 0-0 EXHIBITA BASIC ENGINEERING SERVICES for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake The City of Southlake has identified three locations requiring improvements to the public sanitarysewer collection system. These improvements consist of (1) replacing a high maintenance sewer line within Summerplace Lane (from E. Highland Street, south to Dove Creek Trail), (2) extending a new sewer line along N. Carroll Avenue (from E. Highland Street, north to Whispering Lane) and along E. Highland Street (from N. Carroll Avenue east to E. Kirkwood Boulevard), and (3) replacing another high maintenance sewer line within Commerce Street (from Market Loop south to just past Exchange Boulevard). See Exhibit E, Sheets 1 — 3. We understand the Summerplace Lane Sewer Line often requires cleaning/flushing as a result of several sags that have developed in the pipeline profile. At this time, it is anticipated that a new sewer line will be constructed in the east parkway of Summerplace, and the existing line will be abandoned -in -place. The purpose of the new N. Carroll Avenue and E. Highland Street Sanitary Sewer Lines is to extend sanitary sewer service to several occupied lots and tracts along the roadway, and to separate/isolate sanitary sewer services that currently appear to be connected across lot lines. It is anticipated that the new sewer lines will be constructed in the east parkway of N. Carroll Avenue, and the north parkway of E. Highland Street. During the Concept Design stage of this project, we will also address how service could be extended further south along N. Carroll Ave. to SH 114, and to Casey Court; however, design and construction of these extensions are not part of this project. Like the Summerplace Lane Sewer, the Commerce Street Sewer Line often requires cleaning/flushing as a result of several sags that have developed in the pipeline profile. At this time, it is anticipated that a new sewer line will be constructed in the west parkway of Summerplace, and the existing line will be removed. The scope of work for BASIC Engineering Services involves a Concept Design and Project Plans, Specifications, Contract Documents and Estimates forthe above described water line improvements. GENERAL ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 1 of 18 A. Design Meetings 1. The ENGINEERwill meetwiththe CITY's staff during the Concept(30%), Preliminary (65%) and Final Plan (95%) phases of the PROJECT. 2. The ENGINEER, if requested, will assist the CITY's staff in a meeting with property owners during the Preliminary phase of the PROJECT. B. Project Management, Administration and Coordination 1. The ENGINEER will establish and maintain PROJECT schedules and budgets, develop progress reports, prepare invoices, and meet with other entities on an as needed basis forthe duration ofthe PROJECT's design. 2. Supervision of Subconsultants The ENGINEER will establish a work program and schedule for each subconsultant, if any, at the beginning of each phase/section of the PROJECT. The ENGINEER will be responsible for the coordination, supervision, review and incorporation of work performed by subconsultants. C. Data Collection 1. The ENGINEERwill collect, compile and evaluate existing data collected from the CITY, or other entities that supply needed existing information for the design of the PROJECT. 2. Texas 811 (DigTess) will be notified prior to beginning the survey. Utilities identified by paint or pin flags on the ground will be included in the survey data collected. 3. A location map/schematic will be provided with the Concept Report to the affected utility companies. These plans will be used by the utility companies to show approximate locations of theirfacilities which are or maybe affected by the PROJECT. 4. The ENGINEERwill solicit Record/As-Built Drawings and/orfuture plans for the following facilities in the PROJECT area: ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 2 of 18 5 SURVEYING i. Roadways ii. Water Lines iii. Sanitary Sewer Lines iv. Storm Drain Lines V. Telephone Underground and/or Overhead Lines vi. Electric Underground and/or Overhead Lines vii. Natural Gas Lines The ENGINEER will identify potential utility conflicts and provide this information to utility companies at the Preliminary Plans phase. A. Establish Survey Control Establish survey control along the project alignments as necessary. These control points will be established based on and tied to established CITYhorizontal and vertical control points. The horizontal control for the PROJECTwill be established on the State Plane Coordinate System (NAD'83 Surface Coordinates) from CITY monumentation, if available. Control points will be established using GIPS and/or conventional surveying methods. B. Surveying for Engineering Design Perform necessary surveying operations for the complete design of the project as outlined in this Scope of Services. Surveying shall include the following: a. Locate Public ROW or easement and topographically survey visible surface features within the ROW of the alignment or easement. Locate property corners sufficient to determine location of ROW or easement and any platted easements that are within or crossing the project limits. b. Topographic survey will include: 1. CONCRETE FLAT WORK 2. CONCRETE CURB & GUTTER 3. PAVEMENT (STREET AND DRIVEWAY) 4. LEAD WALKS 5. MAIL BOXES 6. UTILITY POLES 7. SIGN POSTS 8. WATER VALVE BOX LIDS 9. MANHOLE LIDS & FLOWLINES 10. MANHOLE INVERTS 11. FIRE HYDRANTS 12. CURB INLET CORNERS ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROM. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 3 of 18 13. CURB INLET INVERTS 14. TREES (4-inches and larger) 15. FENCES / WALLS / DECKS 16. ALL MARKED UTILITIES c. Record elevation data at visible break lines and at a minimum of every 50 feet; and provide 1-ft elevation contours as may be appropriate. C. Existing Underground and/or Overhead Utilities Utility owner's will be contacted, on an as needed basis, and requested to assist in locating existing utilities identified for the PROJECT. Above ground features of existing utilities within the limits ofthe PROJECTwill be surveyed as noted above. The location of utilities between above ground features will be determined from visual inspection, utility records, and/or from locations determined by the respective utility companies. The utilities will be tied to the PROJECT control points and depths determined in sufficient detail to identify potential conflicts with proposed construction. These efforts equate to a Subsurface Utility Engineering (SUE) Quality Level D & C, and shall be performed in accordance with CVASCE 38-02. II. CONCEPT DESIGN REPORT A. Roadway & Utilities 1. Existing and Proposed sewer line layouts, dimensions and other pertinent information will be presented over the topographic survey and aerial photographs. 2. Existing Right -of -Way and Easements will be noted, and proposed Sanitary Sewer Line Easements identified. 3. Schematic design of all proposed public sewer lines and appurtenances will be described. B. Quantities and Cost Estimate 1. PROJECT quantities will be calculated and tabulated for inclusion in the bid proposal and cost estimates. 2. The ENGINEER's opinion of probable construction costs will be prepared for the entire PROJECT using current unit cost data. C. Submit Concept Report for Review 1. Submit sets (3) printed sets of the concept report for CITY review. III. PLANS, SPECS & ESTIMATES ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 4 of 18 A. Prepare Preliminary (65%) Design Plans 1. Incorporate CITY review comments and directives from the Concept Report. 2. Develop dimensioned Sewer Line layouts over actual field surveys. 3. Plans and profiles shall be at a scale of no less than 1 "=40' and no more than 1 "=20'; profiles will document all critical crossings. 4. Update Quantities and Cost Estimate 5. Submit three (3) printed sets of plans and estimates for CITY review 6. Attend project review meeting with CITY B. Prepare Final (95%) Design Plans 1. Incorporate CITY review comments and directives from the Preliminary Plans submittal. 2. Complete Sewer Line Plans & Profiles 3. Prepare Construction Details 4. Prepare Project Specification and Contract Documents 5. Update Quantities and Cost Estimate 6. Submit three (3) printed sets for CITY review 7. Attend project review meeting with CITY C. Prepare Final Bid Documents 1. Incorporate CITY review comments and directives from the Final (95%) Design plans. 2. Provide final plans, specifications, and cost estimates 3. Submittwo (2) sets of final bid documents for CITY review, approval and bidding. IV. CONSTRUCTION PHASE A. Assist the CITY in the advertisement of the PROJECTfor bid. The CITYshall bear the cost of advertisement in an official publication. The ENGINEER shall provide all necessary printing of construction plans, specifications and contract documents for use in obtaining bids, awarding contracts, and constructing the PROJECT. B. The ENGINEERshall be responsible fordispersing all plans and specifications from its office to prospective bidders, and maintaining a Bidders List. C. Assist the CITY in the opening and tabulation of the construction bids for the PROJECT and recommend to the CITY the proper action on all proposals received. ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 5 of 18 D. Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties. E. Represent the CITY in the non-resident administration of the PROJECT. Inthis capacity, the ENGINEER shall have the authority to exercise whatever rig htsthe CITY may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER's attention. This function of ENGINEER shall not be construed as supervision of the PROJECT and does not include on -site activities other than occasional site visits to observe overall PROJECT conditions or when specifically requested by CITY to visit on site for a particular matter. It particularly does not involve periodic, exhaustive or continuous on -site inspection to check the quality or quantity of the work or material; nor does it place any responsibility on the ENGINEER for the techniques and sequences of construction or the safety precaution incident thereto, and ENGINEER will not be responsible or liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents. F. Consult and advise the CITY; issue such instructions to the Contractoras in the judgmentofthe ENGINEERare necessary; and prepare routine change orders, if required G. Review samples, catalog data, schedules, shop drawings, laboratory, shopand mill tests of material and equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the PROJECT and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. H. Conduct, in company with the Contractorand the CITY, afinal inspection of the PROJECT for conformance with the design concept of the PROJECT and compliance with the Contract Documents; and approve in writing final payment to the Contractors. Prepare Record Drawings, with the assistance of the CITY's Resident PROJECT Representative, to reflect available information as to how the work was constructed. The CITY's Resident PROJECT Representative will provide the ENGINEER a red -lined set of drawings depicting changes during ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 6 of 18 construction. The ENGINEER shall revise original design drawings, noting changes during construction, and submit one (1) printed sets of Record Drawings and one set of electronic files in pdf format, to the CITY. ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 7 of 18 EXHIBITA - CONTINUED SPECIAL SERVICES for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake The scope of work for SPECIAL Engineering Services involves providing the necessary Topographic Surveying forthe engineering design ofthe sewerline improvements. Thescope of work forthe Special Engineering Services is more generally described as follows: I. SURVEYING A. Easements & Right -of -Way Prepare legal description (Exhibit A) and exhibit (Exhibit B) for required Sanitary Sewer Line Easement and Right -of -Way. II. GEOTECHNICAL ENGINEERING A. Subsurface Geotechnical Cores Perform a geotechnical investigation consisting often bores, to a depth of 10 ft, forthe purposes of documenting sub -surface conditions and identifying soiland rock layers along the proposed sanitary sewer alignment. Said subsurfacedata will assist the contractor in selecting the appropriately sized equipment foropen trench and other -than -open -trench construction methods. III. Other Engineering Services B. Assist w/Neighborhood Meeting to inform affected property owners. ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 8 of 18 EXHIBITA - CONTINUED ADDITIONAL ENGINEERING SERVICES for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake I. ADDITIONAL Engineering Services, not included in the scope of work, include those services that may result from significant changes in the general scope, extent or character of the PROJECT or its design including, but not limited to, changes in size, complexity, CITY's schedule, character of construction or method of financing; and revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond ENGINEER's control. II. ADDITIONAL Engineering Services not included in the scope of work, also include assistance to the CITY in connection with bid protests, rebidding or renegotiating contracts for construction, materials, equipment or service, or preparing to serve or serving as a consultant or witness for CITY in any litigation, arbitration or other legal proceeding involving the PROJECT. III. ADDITIONAL Engineering services in connection with the PROJECT and described above, and including services which are to be furnished by the CITYand services not otherwise provided for in this Agreement, will be provided at the following rates: ENGINEERING & LANDSCAPE ARCHITECTURE LAND SURVEYING SERVICES Engineering & Mgmt., Principal $ 195.00 /hr Land Surveying Services, Senior RPLS $ 135.00 /hr Project Management $ 150.00 /hr Land Surveying Services, RPLS $ 110.00 /hr Engineering, Senior PE $ 135.00 /hr CAD/Tech. Survey Services, Senior Tech. $ 95.00 /hr Landscape Architecture Services $ 100.00 /hr CAD/Technical Survey Services $ 85.00 /hr Engineering Services - PE $ 100.00 /hr Land Surveying Research $ 85.00 /hr Field Surveying w/Robotics - 1 Person Engineering Services - EIT $ 85.00 /hr Crew $ 110.00 /hr Field Surveying w/Robotics - 2 Person Design Services, Senior Designer $ 95.00 /hr Crew $ 140.00 /hr Design Services by Designer $ 85.00 /hr Field Surveying w/GPS - 1 Person Crew $ 135.00 /hr CAD/Drafting Services $ 65.00 /hr Field Surveying w/GPS - 2 Person Crew $ 155.00 /hr GIS Technical Services $ 55.00 /hr Field Surveying w/GPS - 3 Person Crew $ 175.00 /hr Clerical Services $ 50.00 /hr ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROM. INC SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 9 of 18 EXHIBITA - CONTINUED CITY PROVIDED INFORMATION/SERVICES for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake The CITY will provide the following services to the ENGINEER in the performance of the PROJECT upon request: Provide any existing data the CITY has on file concerning the PROJECT, if available. II. Provide any available As -Built plans for existing streets and drainage facilities, if available. III. Provide any available As -Built plans for existing water and sanitary sewer mains, if available. IV. Assist the ENGINEER, as necessary, in obtaining any required data and information from local utility companies. V. Provide standard details in digital format. VI. Assist the ENGINEER by coordinating with the franchise utility companies and addressing potential conflicts prior to construction. VII. Assist the ENGINEER by requiring appropriate utility companies to expose underground utilities within the Right -Of -Way, if/when required. Vill. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of the ENGINEER's services. ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 10 of 18 EXHIBIT B COMPENSATION for SANITARY SEWER SYSTEM IMPROVEMENTS Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake I. COMPENSATION For and in consideration of the services to be rendered bythe ENGINEER, the CITY shall pay, and the ENGINEERshall receive, the compensation hereinafter set forth for the Design and Construction Phases of the work and additionally for Special Engineering Services and/or Additional Engineering Services. All remittances byCITY of such compensation shall either be mailed or delivered to the ENGINEER's office. A. Compensation forthe Basic Engineering Services (Surveying, ConceptReport, Plans, Specs & Estimates and limited Construction Support Services) shall be a lump sum fee of $80,170. The Design phase portion ofthe Basic Engineering Services shall becomputed at 90% of the total Basic Services Charge; and the Construction phase portion of the Basic Engineering Services shall be computed at 10% of the total Basic Engineering Services Charge. Payment for the Design phase portion of the Basic Engineering Services shall be due in monthly installments in the proportion to that part of the services in the Design phase which have been accomplished. Final payment for services authorized in the Design phase shall be due atthe completion of these services. Payment forthe Construction phase of the Basic Engineering Services shall be due in monthly installments in proportion to the construction work completed on the basis of the Contractor's monthly payment estimates. Upon completionofall work authorized in the Construction phase, the ENGINEER will be paid the remainder of the charge for this phase. B. Compensation for Special Engineering and Surveying Services notcoveredby the Basic Engineering Services provided herein above shall be as follows: Geotechnical Investigation: $9,130 ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 11 of 18 Utility Easement Exhibits $1,248 / Ea. Right -of -Way Exhibits $1,468 / Ea. Assist w/Neighborhood Mtg. $1,970 / Ea. Direct Costs (Printing, Reproduction, etc.) Copies: $0.10/Page Drawing Prints: $1.00/Sheet Plots (Mylar): $10.00/Each Other Direct Costs At Cost Plus 10% C. Compensation for Additional Engineering Services not covered by Basic Engineering Services orSpecial Engineering Services provided hereinshallbe as follows: 1. For all of ENGINEER's personnel time applied to the Additional Engineering Services and not itemized above, the following hourly rates shall be used: ENGINEERING & LANDSCAPE ARCHITECTURE Engineering & Mgmt., Principal $ 195.00 /hr Project Management $ 150.00 /hr Engineering, Senior PE $ 135.00 /hr Landscape Architecture Services $ 100.00 /hr Engineering Services — PE $ 100.00 /hr Engineering Services - EIT $ 85.00 /hr Design Services, Senior Designer $ 95.00 /hr Design Services by Designer $ 85.00 /hr CAD/Drafting Services $ 65.00 /hr GIs Technical Services $ 55.00 /hr Clerical Services $ 50.00 /hr 2. For all direct non -labor and/or subcontract expense, including mileage, travel and living expenses at invoice or internal office cost times a multiplier of 1.10. Payments to the ENGINEER for authorized Additional Engineering Serviceswill be due monthly, upon presentation of monthly statement bythe ENGINEERfor such services. II. PAYMENT Payments to the ENGINE ERwi1I be made as follows: ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMMERCE SANITARY SEWER LINES (September 2014) Page 12 Of 18 A. Invoice and Time of Payment Monthly invoices will be issued bythe ENGINEER for all work performed under this Agreement, and shall be in proportion to the percent completion of the total work. Invoices will be prepared in a format approved by the CITY; and are due and payable within 30 days. ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROWN. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 13 of 18 Item / Task Descri BASIC SERVICES Contract Percent Amount Previously Amount Due Amount Complete To Date Invoiced This Invoice Surveying Services $17,245.00 Topogrpahic Surveying 10,370.00 Alignment, ROW & Easement Mapping 4,795.00 Set Project Control Points 2,080.00 Concept Design Report $14,360.00 Review Record Drawings & Visit Site 1,620.00 Prepare Sewer Line Schematics 2,605.00 Consider Alternate Alignments 1,330.00 Consider Alternatives at Cassey Ct. 1,130.00 Opinions of Probable Constr. Cost 1,930.00 Prepare and Submit Concept Report 4,860.00 Concept Report Review Conference 885.00 Preliminary Plans& Estimates $22,605.00 Project Geometric Layout & Control 5,200.00 Sanitary Sewer Line Plans & Profiles 8,140.00 Traffic Control, Erosion Control & Details 3,340.00 Opinions of Probable Constr. Cost 2,660.00 Tech. Specs. & Contract Docs. 2,180.00 Submital & Review Meetings 1,085.00 Final Plans, Specs & Estimates $15,290.00 Revise Plans & Incorporate Comments 2,755.00 Sanitary Sewer Line Plans & Profiles 4,800.00 Traffic Control, Erosion Control & Details 1,870.00 Opinions of Probable Constr. Cost 1,870.00 Tech. Specs. & Contract Docs. 1,390.00 Final Plans QA/QC w/Site Verification 1,520.00 Submital & Review Meeting 1,085.00 Construction Administration & Support Se $10,670.00 Bid Project, Tab. Results & Recom. 2,180.00 Pre -Con Mtg. & Final Inspection 3,200.00 Prepare Record Drawings & CAD Files 1,470.00 Limited Constr. Admin. Support 3,820.00 SPECIAL SERVICES $13,815.00 Geotechnical Investigation 9,130.00 Utility Easement Exhibits Per Each 1,247.50 Right -of -Way Exhibits Per Each 1,467.50 Assist w/Neighborhood Meeting 1,970.00 EXHIBIT C PROJECT SCHEDULE for SANITARY SEWER SYSTEM IMPROVEMENTS ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROM. INC. SUMv1ERPLACE, N. CARROLL & COMMERCE SANITARY SEWER LINES (September 2014) Page 14 of 18 Summerplace, N. Carroll & Commerce Sanitary Sewer Lines City of Southlake PROJECTSCHEDULE A detailed Project Schedule, which includes surveying, engineering, bidding and construction, has been prepared and enclosed herewith. The schedule has been prepared with assumptions as to the responsiveness of the franchise utility companies and the timeliness of city reviews. The schedule may be summarized as follows: Pre -Engineering & Surveying Concept Report Phase Preliminary Engineering Plans Final Construction Plans Bid & Award Construction Total Project Schedule 30 working days 45 " " 60 " " 60 " " 75 " " 100 working days 370 working days - from 11 /17/14 thru 05/06/16 ENGINEERING SERVICES FORTH E CITY OF SOUTH LAKE BY BAIRD. HAM FTON & BROM. INC. SUMv1ERPLACE, N. CARROLL & COMvERCE SANITARY SEWER LINES (September 2014) Page 15 of 18 CONFLICT OF INTEREST QUESTIONNAIRE for SUMMERPLACE & N. CARROLL SANITARY SEWER LINES City of Southlake [Conflict of Interest Questionnaire is on the following 2 pages.] ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC. SUMMERPLACE, N. CARROLL & COMMERCE SANITARY SEWER LINES (September 2014) Page 14 of 16 CONFLICT OF INTEREST QUESTIONNAIRE FORM CiIQ For vendor or other person doing business with local governmental entity This questionnaire is being filed in accordance with chapter 176 of OFFICE USE ONLY the Local Government Code by a person doing business with the governmental entity. Date Received By law this questionnaire must be filed with the records administrator of the local government not later than the 7t" business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. Name of person doing business with local governmental entity. Konstantine Bakintas, PE 2 ❑ Check this box if you are filing an update to a previous filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7t" business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. NONE 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. NONE CONFLICT OF INTEREST QUESTIONNAIRE FORM CiIQ ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC. SUMMERPLACE, N. CARROLL & COMMERCE SANITARY SEWER LINES (September 2014) Page 15 of 16 For vendor or other person doing business with local governmental entity Page 2 5 Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? ❑ YES ❑ NO B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local government entity? ❑ YES ❑ NO C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? ❑ YES ❑ NO D. Describe each affiliation or business relationship. 6 Describe any other affiliation or business relationship that might cause a conflict of interest. NONE 7 10/15/14 1(a Signature of person doing business with the governmental entity Date ENGINEERING SERVICES FOR THE CITY OF SOUTHLAKE BY BAIRD, HAMPTON & BROWN, INC. SUMMERPLACE, N. CARROLL & COMMERCE SANITARY SEWER LINES (September 2014) Page 16 of 16 :: I..MJ ENGINEERING, INC. Proposal No. 14-5368 October 13, 2014 Baird Hampton & Brown, Inc. 4550 S.H. 360, Suite 180 Grapevine, Texas 76051 Attn: Mr. Konstantine Bakintas, P.E. Dear Mr. Bakintas: PROPOSAL FOR: GEOTECHNICAL ENGINEERING SERVICES PROPOSED SANITARY SEWER LINES SUMMERPLACE LANE, N. CARROLL AVENUE, AND COMMERCE STREET SOUTHLAKE, TEXAS INTRODUCTION 7636 Pebble Drive Fort Worth, Texas 76118 www.cmjengr.com CMJ Engineering, Inc. (CMJ) is pleased to submit a proposal for providing geotechnical engineering services in conjunction with the above -referenced project. We prepared this proposal based on an email from you and on the preliminary scope submitted to this office. The project, as currently planned, will consist of 2,100 linear feet of new sanitary sewer line. Pipe depths are anticipated to be less than 10 feet deep and installed by boring methods. For purposes of this proposal, it is assumed that all borings are accessible to truck -mounted drilling equipment. In addition, it is assumed that no underground utilities exist at boring locations. Phone (817) 284-9400 Fax (817) 589-9993 Metro (817) 589-9992 CMJ ENGINEERING, INC. Baird Hampton & Brown, Inc. Proposal No. 14-5368 October 13, 2014 Page 2 SCOPE OF SERVICES BASIC SERVICES A. SUBSURFACE EXPLORATION Based on past experience in the vicinity of the project, we anticipate subsurface conditions to consist of soils and rock of the Woodbine geological formation. Experienced drillers and technicians will evaluate subsurface conditions with a total of ten (10) sample borings to a depth of 10 feet below existing grades. The field personnel will drill the borings using truck -mounted equipment. Cohesive and non - cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split -spoon samplers, respectively. In addition, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. CMJ's personnel will stake the boring locations using normal taping procedures. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided as Additional Services upon request. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface with concrete or asphalt patching. B. LABORATORY SERVICES Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended: • moisture content and soil identification • percent passing #200 sieve • liquid and plastic limit determinations • unconfined compression tests on soil • unit weight determinations The specific types and quantities of tests will be determined based on geologic conditions encountered in the borings. CMJ ENGINEERING, INC. Baird Hampton & Brown, Inc. Proposal No. 14-5368 October 13, 2014 Page 3 C. ENGINEERING SERVICES An engineering report will be prepared to present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide two copies of the report and an electronic copy. The report will address: • general soil, rock, and ground -water conditions • comments on general excavatability/rippability of soils and rock encountered • anticipated directional bore drilling conditions • earthwork recommendations Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. Additional Services are described in Section II. D. COMPENSATION FOR BASIC SERVICES It is proposed that the Basic Services described above be performed on a unit price basis, in accordance with the attached Basic Services Cost Estimate. Based on the anticipated scope and the attached Basic Services Cost Estimate, the total cost of the Basic Services should be on the order of $7,900 to $8,000. For budget purposes, a maximum cost of $8,000 is recommended. This cost for Basic Services will not be exceeded without prior authorization. The estimated costs shown in this proposal are based on the anticipated soil conditions. The final invoice will be based on the specific quantities drilled and tested. If unanticipated conditions are encountered during drilling, we will notify you accordingly. E. SCHEDULE FOR BASIC SERVICES Weather permitting, we plan to initiate these studies within seven days of receipt of notice to proceed, and anticipate that one working day will be required to complete the subsurface exploration for the site (weather conditions permitting). You will receive the final report approximately three weeks following the completion of the field phase. We will make preliminary design data available sooner if necessary. 11. ADDITIONAL SERVICES A. AUTHORIZATION AND SCOPE Additional Services will be performed only if specifically requested and authorized by Client. Additional Services may consist of the following: • Additional subsurface exploration, including quantities or items other than described in Basic Services. CMJ ENGINEERING, INC. Baird Hampton & Brown, Inc. Proposal No. 14-5368 October 13, 2014 Page 4 • Bulldozer or other equipment services required to achieve access to boring locations. • Stand-by time or time in excess of one-half hour required for travel between boring locations. • Additional laboratory services, including quantities or items other than described in Basic Services. Additional insurance coverage or limits (if available) other than CMJ's standard policies. • Additional engineering services, including personnel time and expenses for items not specifically described in Basic Services. This may include, but is not limited to, additional meetings requested by Client or Client's other consultants, assistance to Client in dealing with regulatory agencies, preparation and engineering assistance in legal proceedings, and evaluation of alternative designs for the project or relocation of structure, following initial submittal of the geotechnical report. • Additional copies of the report, other than the number described in Basic Services. Any other required or requested services authorized by Client, other than those specifically described in Basic Services. B. COMPENSATION AND SCHEDULE FOR ADDITIONAL SERVICES Additional Services, when authorized by Client, will be in accordance with our Schedule of Fees. Additional Services will be performed at reasonable times and within reasonable schedules as requested by Client. Authorized Additional Services will be billed as a separate item on invoices and a description of the Additional Services will be provided. 111. TERMS AND CONDITIONS The scope of services will be performed pursuant to the attached CMJ Terms for Geotechnical Engineering Services, which is incorporated into this proposal. Thank you for the opportunity to present this proposal. Please sign the attached Terms for Geotechnical Engineering Services and return one complete copy of this proposal as your authorization to proceed. Facsimile signatures shall be sufficient unless originals are requested by a third party. Do not hesitate to call if you have any questions or if you have suggestions regarding changes to the agreement or to the proposed scope of services. CMJ ENGINEERING, INC. Baird Hampton & Brown, Inc. Proposal No. 14-5368 October 13, 2014 Page 5 We look forward to working with Baird Hampton & Brown, Inc. on this project. Respectfully submitted, CMJ ENGINEERING, INC. James . Sappington IV, P.E. Senior ngineer copies submitted: (1) Mr. Konstantine Bakintas, P.E.; Baird Hampton & Brown, Inc. (by email) CMJ ENGINEERING, INC. GEOTECHNICAL ENGINEERING SERVICES BASIC SERVICES COST ESTIMATE PROPOSAL: 14-5368 DATE: OCTOBER 13, 2014 PROJECT: PROPOSED SANITARY SEWER LINES SUMMERPLACE LANE, N. CARROLL AVENUE, AND COMMERCE STREET SOUTHLAKE, TEXAS SUBSURFACE EXPLORATION Quant. Unit $ Total $ Mobilization (Rig and Flagmen) 1 550.00 550.00 Mobilization (Coring Rig) 1 150.00 150.00 Soil Drilling -Intermittent Sampling (0-25 ft.) 100 12.50 1,250.00 Sand Backfill (ft.) 100 6.00 600.00 Saftey Cones and Signs 1 400.00 400.00 Asphalt Patch 6 25.00 150.00 Concrete Coring and Patch 3 120.00 360.00 Flagmen (hr.) 5 150.00 750.00 Recon / Stake Borings / Underground Utility Check 4 80.00 320.00 Subtotal Subsurface Services LABORATORY SERVICES Moisture Content and Soil Identification Liquid and Plastic Limits Percent Passing the No. 200 Sieve Unconfined Compressive Strength -Soil Unit Weight Subtotal Laboratory Services ENGINEERING SERVICES Senior Principal Engineer Staff Engineer Drafting & Secretarial Support Misc. Expense (report production, mileage, etc.) Subtotal Engineering Services $ 4,530.00 50 6.25 657.00 10 46.00 460.00 5 31.00 155.00 8 41.00 328.00 8 11.00 88.00 $ 1,688.00 2 122.00 244.00 14 84.00 1,176.00 6 40.00 240.00 1 100.00 100.00 $ 1,760.00 TOTAL ESTIMATE $ 7,978.00 TERMS FOR GEOTECHNICAL ENGINEERING SERVICES THE AGREEMENT This AGREEMENT is made by and between CMJ ENGINEERING, INC, hereinafter referred to as GEOTECHNICAL ENGINEER, and BAIRD HAMPTON & BROWN, INC., hereinafter referred to as CLIENT The AGREEMENT between the parties consists of these TERMS, the attached proposal identified as Proposal No. 14-5368, dated October 13, 2014 and any exhibits or attachments noted in the PROPOSAL. Together, these elements will constitute the entire AGREEMENT superseding any and all prior negotiations, correspondence, or agreements either written or oral. Any changes to this AGREEMENT must be mutually agreed to in writing. STANDARD OF CARE CLIENT recognizes that subsurface conditions may vary from those observed at locations where borings, surveys, or explorations are made, and that site conditions may change with time. Data, interpretations, and recommendations by GEOTECHNICAL ENGINEER will be based solely on information available to GEOTECHNICAL ENGINEER. GEOTECHNICAL ENGINEER is responsible for those data, interpretations, and recommendations, but will not be responsible for other parties' interpretations or use of the information developed. Services performed by GEOTECHNICAL ENGINEER under this AGREEMENT are expected by CLIENT to be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the geotechnical engineering profession practicing contemporaneously under similar conditions in the locality of the project. Under no circumstance is any warranty, expressed or implied, made in connection with the providing of geotechnical engineering services. SITE ACCESS AND SITE CONDITIONS CLIENT will grant or obtain free access to the site for all equipment and personnel necessary for GEOTECHNICAL ENGINEER to perform the work set forth in this AGREEMENT CLIENT will notify any and all possessors of the project site that CLIENT has granted GEOTECHNICAL ENGINEER free access to the site. GEOTECHNICAL ENGINEER will take reasonable precautions to minimize damage to the site, but it is understood by CLIENT that, in the normal course of work, some damage may occur and the correction of such damage is not part of this AGREEMENT unless so specified in the PROPOSAL CLIENT is responsible for accurately delineating the locations of all subterranean structures and utilities GEOTECHNICAL ENGINEER will take reasonable precautions to avoid known subterranean structures, and CLIENT waives any claim against GEOTECHNICAL ENGINEER arising from damage done to subterranean structures and utilities not identified or accurately located. SAMPLE DISPOSAL GEOTECHNICAL ENGINEER will retain samples transported to the geotechnical laboratory for testing for a period of thirty (30) days following submission of the report covering those samples. Further storage or transfer of samples can be made at CLIENT'S expense upon CLIENT'S prior written request MONITORING If GEOTECHNICAL ENGINEER is retained by CLIENT to provide a site representative for the purpose of monitoring specific portions of construction work or other field activities as set forth in the PROPOSAL, then this phrase applies. For the specified assignment, GEOTECHNICAL ENGINEER will report observations and professional opinions to CLIENT. No action of GEOTECHNICAL ENGINEER or GEOTECHNICAL ENGINEER'S site representative can be construed as altering any AGREEMENT between CLIENT and others. GEOTECHNICAL ENGINEER will report to CLIENT any observed geotechnically-related work which, in GEOTECHNICAL ENGINEER'S professional opinion, does not conform with plans and specifications. The GEOTECHNICAL ENGINEER has no right to reject or stop work of any agent of the CLIENT, Such rights are reserved solely for CLIENT. Furthermore, GEOTECHNICAL ENGINEER'S presence on site does not in any way guarantee the completion or quality of the performance of the work of any party retained by CLIENT to provide field or construction -related services. GEOTECHNICAL ENGINEER will not be responsible for and will not have control or charge of specific means, methods, techniques, sequences or procedures of construction or other field activities selected by any agent or agreement or CLIENT, or safety precautions and programs incident thereto. BILLING AND PAYMENT CLIENT will pay GEOTECHNICAL ENGINEER in accordance with the procedures indicated in the PROPOSAL and its attachments. Invoices will be submitted to CLIENT by GEOTECHNICAL ENGINEER, and will be due and payable upon presentation. If CLIENT objects to all or any portion of any invoice, CLIENT will so notify GEOTECHNICAL ENGINEER in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and pay when due that portion of the invoice not in dispute. In the absence of written notification described above, the amount as stated on the invoice will be paid. Invoices are delinquent if payment has not been received within thirty (30) days from date of invoice. At the option of the GEOTECHNICAL ENGINEER, CLIENT will pay an additional charge of one -and -one-half (1 5) percent per month (or the maximum percentage allowed by law, whichever is lower) on any delinquent amount, except for any portion of the invoiced amount in dispute and (eSOIV60 In fdVOf O7 CLIENT. DISiJUtCU df11UUI7W -withheld by the Cii2iit 1vrncn arc suuacqucn uy rcSuJcu in , geotechnical engineer will carry the additional charge, as described above, effective thirty (30) days from the date of the original invoice. In the event CLIENT fails to pay GEOTECHNICAL ENGINEER within sixty (60) days after invoices are rendered, CLIENT TERMS - Page 1 of 3 PROPOSAL NO. 14 55368 C1MJJ ENGINEERING, INC. agrees that GEOTECHNICAL ENGINEER will have the right to consider the failure to pay the GEOTECHNICAL ENGINEER's invoice as a breach of this AGREEMENT. l _=11Wd 1 k, Iatr L87 ;'. This AGREEMENT may be terminated by either party seven (7) days after written notice in the event of any breach of any provision of this AGREEMENT or in the event of substantial failure of performance by the other party, or if CLIENT suspends the work for more than three (3) months. In the event of termination, GEOTECHNICAL ENGINEER will be paid for services performed prior to the date of termination plus reasonable termination expenses, including, but not limited to the cost of completing analyses, records, and reports necessary to document job status at the time of termination RISK ALLOCATION In recognition of the relative risks and benefits of the Project to both the CLIENT and the GEOTECHNICAL ENGINEER, the risks have been allocated such that the CLIENT agrees, to the fullest extent of the law, and notwithstanding any other provisions of this Agreement or the existence of applicable insurance coverage, that the total liability, in the aggregate, of the GEOTECHNICAL ENGINEER and the GEOTECHNICAL ENGINEER'S officers, directors, employees, agents, and subconsultants to the CLIENT or to anyone claiming by, through or under the CLIENT, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this Agreement from any cause or causes, including but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract or any warranty, express or implied, of the GEOTECHNICAL ENGINEER, or the GEOTECHNICAL ENGINEER'S officers, directors, employees, agents, and subconsultants, shall not exceed twice the total compensation received by the GEOTECHNICAL ENGINEER under this Agreement or $50,000, whichever is greater. Higher limits of liability may be negotiated for additional fee. Under no circumstances shall the GEOTECHNICAL ENGINEER be liable for lost profits or consequential damages, for extra costs or other consequences due to changed conditions, or for costs related to the failure of contractors to perform work in accordance with the plans and specifications. This Section is intended solely to limit the remedies available to the CLIENT, and nothing in this Section shall require the CLIENT to indemnify the GEOTECHNICAL ENGINEER. DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS CLIENT represents that CLIENT has made a reasonable effort to evaluate if hazardous materials are on or near the project site, and that CLIENT has informed GEOTECHNICAL ENGINEER of CLIENT' findings relative to the possible presence of such materials Hazardous materials may exist at a site where there is no reason to believe they could or should be present. GEOTECHNICAL ENGINEER and CLIENT agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. GEOTECHNICAL ENGINEER and CLIENT also agree that the discovery of unanticipated hazardous materials may make it necessary for GEOTECHNICAL ENGINEER to take immediate measures to protect health and safety. CLIENT agrees to compensate GEOTECHNICAL ENGINEER for any equipment decontamination or other costs incident to the discovery of unanticipated hazardous materials, GEOTECHNICAL ENGINEER agrees to notify CLIENT when unanticipated hazardous materials or suspected hazardous materials are encountered. CLIENT agrees to make any disclosures required by law to the appropriate governing agencies. CLIENT also agrees to hold GEOTECHNICAL ENGINEER harmless for any and all consequences of disclosures made by GEOTECHNICAL ENGINEER which are required by governing law. In the event the project site is not owned by CLIENT, CLIENT recognizes that it is CLIENT'S responsibility to inform the property owner of the discovery of unanticipated hazardous materials or suspected hazardous materials. Notwithstanding any other provision of the AGREEMENT, CLIENT waives any claim against GEOTECHNICAL ENGINEER arising from GEOTECHNICAL ENGINEER'S discovery of unanticipated hazardous materials or suspected hazardous materials, including, but not limited to, any costs created by delay of the project and any cost associated with possible reduction of the property's value. CLIENT will be responsible for ultimate disposal of any samples secured by GEOTECHNICAL ENGINEER which are found to be contaminated. This includes any soil or rock cuttings, and contaminated drilling or wash water which is generated as a consequence of drilling activities. DISPUTES RESOLUTION All claims, disputes, and other matters in controversy between GEOTECHNICAL ENGINEER and CLIENT arising out of or in any way related to this AGREEMENT will be submitted to "alternative dispute resolution" (ADR) before and as a condition precedent to other remedies provided by law. If and to the extent CLIENT and GEOTECHNICAL ENGINEER have agreed on methods for resolving such disputes, then such methods will be set forth in the "Alternative Dispute Resolution Agreement" which, if attached, is incorporated into and made a part of this AGREEMENT. If no specific ADR procedures is set forth in this AGREEMENT, then it shall be understood that the parties shall submit disputes to mediation as a condition precedent to litigation. If a dispute at law arises from matters related to the services provided under this AGREEMENT and that dispute requires litigation instead of ADR as provided above, then: (1) the claim will be brought and tried in judicial jurisdiction of the court of the county where GEOTECHNICAL ENGINEER's principal place of business is located and CLIENT waives the right to remove the action to any other county or judicial jurisdiction, and (2) the prevamiliny party will be entitled to -cuuvc_y of all reasonable costs uwunred, including staff toff tir-no, court costs, attorneys' fees, and other claim related expenses. TERMS - Page 2 of 3 PROPOSAL NO. 14-5368 C1MJ ENGINEERING, INC. GOVERNING LAW AND SURVIVAL The law of the State of Texas will govern the validity of these TERMS, their interpretation and performance. If any of the provisions contained in this AGREEMENT are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions will not be impaired Limitations of liability and indemnities will survive termination of this AGREEMENT for any cause The parties have read the foregoing, understand completely the terms, and willingly enter into this AGREEMENT which will become effective on the date signed below by CLIENT. CLIENT By: Position Date CM NGINEERING INC. / A e Garrett E, Williams, P.E. President Position October 13 2014 Date TERMS - Page 3 of 3 PROPOSAL NO. 14-5368 CMJ ENGINEERING, INC. I UUMIR am-q LO OGE 00, IL 1� �77 4E pip IVA C) CQ C\l It c r Co. , . co 7r;L"I cv w 13 vi vi 00 2�05 L.0 <.(D-rco I 70 LO ez_ z 2 z re — lb OF 425 q4L 46 53!4 *4 44;b -WIN310N-S %�k -140 N 4L