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Item 4CCITY OF SOUTH LAKE MEMORANDUM (November 4, 2014) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Item 4C Subject: Approve funding for the upgrade to the SCADA water control system in the amount of $78,000 Action Requested: Approve funding for the upgrade to the SCADA water control system in the amount of $78,000 Background Information: As a part of the fiscal year 2015 budget process, Council approved the purchase of hardware and software to upgrade the Supervisory Control and Data Acquisition (SCADA) system which monitors and provides automation of the water and sewer systems. This purchase will provide a new server and two work stations which provide remote backup in case of failure of the main server or communication failure. One remote work station will be located at each of the two Southlake pump stations. This funding will also replace the 2006 version of Wonderware, the automation software necessary to run the SCADA system. The City's Information Technology Division will provide the computer hardware and work with Prime Controls to implement the upgrade. The project budget is $78,000 as shown in the following table: Prime Controls $ 70,840 Server $ 3,106 2 Workstations $ 1,734 Subtotal $ 75,680 Contingencies $ 2,320 Project Budget $ 78,000 Financial Considerations: Funding for this contract is provided in the 2015 operating budget for the Water Division of Public Works. Strategic Link: The SCADA system upgrade links to the city's strategy map relative to the focus area of Infrastructure. The specific corporate objective that is met by this project is to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: None Alternatives: The City Council may approve or deny the award of this agreement. Supporting Documents: Proposal from Prime Controls Staff Recommendation: Approve funding for the upgrade to the SCADA water control system in the amount of $78,000 Staff Contact: Robert H. Price, P.E., Public Works Director Greg Hendricks, Director of Information Technology Chuck Kendrick, Deputy Director of Public Works PRIME camrRois 8 OFFICE PAR CIRCLE LEWIS ILLE, T 7 0 7 PHONE 7 8 FA 7 0 8 October 8, 2014 To: City of Southlake Attn: Kyle Flanagan Ref: City of Southlake HMI Upgrade Project, Classic Intouch Prime Controls Proposal COSL080CT2014CJC Kyle, Prime Controls is pleased to offer this quote to upgrade the city's existing Wonderware machines to the latest version of Intouch. The offering is complete with the exception of those items specifically excluded within the "Exclusion" section of this proposal. Major products and services to be provided by Prime Controls are as follows: - (lot) Software Procurement, Wonderware Intouch 2014. - Software/license installation onto PS#1 HMI Machine. - Software/license installation onto PS#2 HMI Machine. - Software/license installation onto main SCADA Server at City Hall. - Startup/checkout services on newly upgraded HMI computers/server. PROPOSAL E CLUSIONS The following items are not included in our pricing and shall be the responsibility of others: 1. Furnishing/configuration of HMI computers to be provided by City of Southlake IT Department. 2. Any and all network connectivity issues to be resolved by City of Southlake IT Department. PROPOSAL CLARIFICATIONS 1. Bonding and sales tax are not included in this proposal. 2. Invoicing shall be progressive based on the project completion: Payment terms are net 30 days. No retention 3. Pricing shall be valid for sixty (60) days only from proposal date. 4. The below pricing is to upgrade all City of Southlake WW machines/servers to the latest/greatest version of Intouch this does not include the procurement of servers and desktop computers, mentioned products are to be provided by City of Southlake IT department. Prime Controls Proposal Page 1 of 2 PROPOSAL PRICIN Prime Controls' pricing shall be provided per the following bid Item Breakdown: Total Amount Bid 1 $70,840.00 We sincerely appreciate this opportunity and look forward to being of service for this work. Thanks again and please feel free to call if there are any questions. Sincerely, Prime Controls, LP Colby Cobb Service Manager Prime Controls Proposal Page 2 of 2