Item 4BCITY OF
SOUTH LAKE
MEMORANDUM
(November 4, 2014)
To: Shana Yelverton, City Manager
From: Shannon Hamons, CEcD,
Development and Tourism
Director of Economic
Subject: Item 413: Community Services Agreement with the
Southlake Chamber of Commerce.
Action
Requested: Approve Consent Agenda item as noted above.
Background
Information: This item is a continuation of a Community Services
Agreement that the City has had with the Southlake
Chamber of Commerce dating back to at least 2007. The
previous agreements outlined cooperative work efforts
between the City and the Chamber in support of the City's
Economic Development programs. This represents an
enhancement of those previous agreements by adding five
scope of work items without adding any additional City cost
over FY 2014. One of these new scope items is the very
important, refined Business Retention & Expansion Program.
The enhanced FY 2015 program also includes a formal
agreement document to be executed by the Mayor and
Chamber that further defines responsibilities of both the City
and the Chamber.
City Council approved a total of $22,500 in the FY 2015
Budget for the Chamber of Commerce work efforts to
support the strategic goals of the Department of Economic
Development and Tourism (EDT). The approved FY 2015
amount is the same as the amount approved in FY 2014.
The Chamber/EDT agreement to be approved by City
Council and the Chamber Board contains an
Appendix/Scope of Services that specifies 13 work items to
be completed in FY 2015. Additionally, the Scope of
Services notes for each work item the 2030 EDT Master
Plan connection; the Chamber's Strategic Plan link; and
performance metrics.
L:\Economic Development\Chamber of Commerce\Nov 4 Consent Agenda item 4B memo - Corrected.docX
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 2 of 17
The work items for FY 2015 that represent a continuation of
programs that were implemented in FY 2014 are:
• Chamber to host the annual awards banquet to
include awards for "Small Business of the Year" and
"Corporate Business of the Year"
• Chamber Networking/Business Exchange programs
and Chamber luncheons
• Promotion of the City to prospective leads and their
representatives
• City/Chamber linkages in websites and publications
• Coordination of Chamber work plan to partner with
Southlake Executive Forum and other business -
related organizations
• Chamber coordination and implementation of
Leadership Southlake
• Chamber to coordinate and host an event
(Oktoberfest) within the City of Southlake and
coordinate and implement the marketing and
advertising program for Oktoberfest with the Tourism
Division's collaboration.
• Coordinate the production of the City map and
directory with City's input
The work items that represent new items for FY 2015 are:
• Chamber assistance with implementation of a formal
Business Retention & Expansion Program with
creation and distribution of a new survey document;
company visits to 50 of the top 100 Southlake
business tax payers; and issuance of BR&E report to
Council
• Chamber presentation of monthly reports at the City
Council meetings (to replace one Local Business
Report)
• Chamber to co -host with the City a prominent speaker
event that is promoted city-wide to business and
community leaders
• Chamber to co -host with the City at least two regional
breakfast events for commercial and residential
brokers
• Chamber and City to coordinate business -related
educational courses designed to promote business
management and entrepreneurship
Nov 4 Consent Agenda item 413 memo - Corrected Page 2
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 3 of 17
Financial
Considerations: Funding for the Chamber of Commerce' Economic
Development efforts was approved in the FY 2015 budget in
the amount of $22,500. This amount is the same as was
approved in FY 2014. Of the $22,500, an amount of $7,500
will come from the Economic Development Budget for joint
City -Chamber ED work; $7,500 will come from HOT funds to
support tourism through production of City maps, City
directories and other visitor support communication and
amenities; and $7,500 will also come from HOT for
marketing and advertising efforts in direct support of the
annual Oktoberfest. The Chamber must provide a
breakdown of all marketing/advertising in direct support of
Oktoberfest.
Strategic Link: The item links to the city's strategy map relative to focus
areas of Partnerships and Quality Development. The
specific corporate objectives that are met by this cooperative
agreement are: to collaborate with select partners to
implement service solutions, attract and keep businesses to
drive a dynamic and sustainable economic environment; and
enhance the sense of community by providing excellent
customer service and citizen (business) engagement
opportunities. The critical business outcome is to optimize
resources through collaboration and partnerships to reduce
costs and add service value.
Citizen Input/
Board Review: N/A for City;
Chamber Board on behalf of Chamber
Legal Review: This Consent Agenda item and accompanying
agreement/scope of services has been reviewed by legal
counsel as to the appropriate form as outlined by the State
of Texas.
Alternatives: 1. Approve the Consent Agenda item as submitted
2. Approve the Consent Agenda item with amendments
3. Take no action on the Consent Agenda item.
Supporting
Documents: Agreement with Appendix outlining Scope of Services
Nov 4 Consent Agenda item 413 memo - Corrected Page 3
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 4 of 17
Staff
Recommendation: Approve Consent Agenda item as submitted.
Staff Contact: Shannon Hamons, Director of Economic Development &
Tourism
FY 2015 AGREEMENT BETWEEN
CITY OF SOUTHLAKE
AND
SOUTHLAKE CHAMBER OF COMMERCE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake,
Texas, a home rule municipal corporation located in Tarrant County and Denton
County, Texas, acting by and through its duly authorized Mayor (hereinafter
referred to as "City"), and the Southlake Chamber of Commerce, a non-profit
corporation of Texas, acting by and through its duly authorized President
(hereinafter referred to as "Chamber"), an organization exempt from taxation
under Section 501(c)(6) of the Internal Revenue Code.
WHEREAS, the mission of Chamber is to be the preeminent resource to
help businesses in Southlake succeed;
WHEREAS, City and Chamber desire to enter into an Agreement whereby
Chamber and City collaborate to help fulfill the respective missions of each
organization;
WHEREAS, City and Chamber desire to collaborate in order to attract and
keep top -tier businesses to drive a dynamic and sustainable economic
environment; and
Nov 4 Consent Agenda item 413 memo - Corrected Page 4
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 5 of 17
WHEREAS, City has performed a study that indicates that over 50% of
the visitors to the Oktoberfest held in City come from outside of City.
NOW, THEREFORE, City and Chamber, in consideration of the mutual
undertakings set forth in this Agreement, do hereby covenant and agree as
follows:
SECTION 1
SCOPE OF SERVICES & JOINT PROJECTS
Chamber shall provide certain services and shall cooperate in good faith to
complete the joint City and Chamber projects as outlined in Section A of the
attached Appendix, which is incorporated into this Agreement for all purposes.
SECTION 2
CITY AND CHAMBER STAFF CONTACTS
Chamber and City shall both provide staff liaisons. The staff liaisons shall be the
representatives identified below, or their successors:
Southlake Chamber of Commerce Liaison:
a. Name: Mark Guilbert
b. Title: President
c. Phone: 817-481-8200
d. Email: mark@southlakechamber.com
City of Southlake Liaison:
e. Name: Shannon Hamons
f. Title: Director of Economic Development and Tourism
g. Phone: 817-748-8037
h. Email: shamons@ci.southlake.tx.us
SECTION 3
GOVERNANCE
Chamber shall be solely governed by its Board of Directors, who shall meet in
accordance with Chamber's bylaws and articles of incorporation. The time, date,
place and agenda of the Board of Directors' meetings shall be the responsibility
of Chamber's Board of Directors.
SECTION 4
CONSIDERATION
Nov 4 Consent Agenda item 413 memo - Corrected Page 5
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 6 of 17
In recognition that City elected to engage Chamber to provide services as
outlined in the attached Appendix, rather than provide such services directly, City
agrees to pay a sum not to exceed USD $22,500 according to the following
itemization:
• $7,500 of Economic Development budget funds as a one-time annual
payment to Chamber, to be paid no later than November 1, 2015.
• $7,500 of to support Tourism efforts, publication of maps, City Directory
and support of visitor amenities from the Hotel Occupancy Tax. Such
payment shall be made no later than September 1, 2015 and shall be
payable upon receipt of invoice from Chamber.
• $7,500 of HOT funds to support the marketing and advertising program of
the Chamber of Commerce for the Oktoberfest event. The Chamber must
provide a breakdown of all advertising outlets and costs following the
event for reimbursement.
SECTION 5
REPORTING
Chamber shall generate and provide quarterly reports regarding the performance
measures outlined in the attached Appendix to the Director of Economic
Development and Tourism for City. A report template shall be provided to
Chamber by City's liaison.
SECTION 6
INSURANCE AND INDEMNIFICATION
CHAMBER AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND
CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND
AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE OR
LOSS AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND
EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND OTHER
CONSULTANTS), ARISING OUT OF OR IN CONNECTION WITH, DIRECTLY
OR INDIRECTLY, THE NEGLIGENT ACT OR OMISSION OF CHAMBER, ITS
OFFICERS, EMPLOYEES AND AGENTS, IN THE PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT. CHAMBER SHALL NOT BE
REQUIRED TO INDEMNIFY CITY, ITS OFFICERS, AGENTS, AND
EMPLOYEES FOR ANY DAMAGES OR LIABILITY FOUND BY A COURT TO
HAVE ARISEN FROM THE NEGLIGENT ACT OR OMISSION OF CITY, ITS
OFFICERS, AGENTS OR EMPLOYEES, EXCEPT TO THE EXTENT OF ANY
APPLICABLE INSURANCE COVERAGES.
Nov 4 Consent Agenda item 413 memo - Corrected Page 6
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 7 of 17
SECTION 7
INDEPENDENT CONTRACTOR
In performing the services required by this Agreement, Chamber is acting as an
independent contractor, and shall not be deemed an employee, agent or partner
of City. City shall have no power to direct or supervise Chamber's activities in
carrying out its responsibilities under this Agreement. Neither party shall have the
authority to make binding representations or agreements on behalf of the other.
SECTION 8
TERM OF AGREEMENT AND REVIEW OF PERFORMANCE
A. The term of this Agreement shall be for a period beginning October 1,
2014 and ending September 30, 2015.
B. At the end of the term, City will undertake a review of the performance
based upon performance and quality measures outlined in the attached
Appendix.
C. Notwithstanding any provision herein to the contrary, either party may
terminate this Agreement upon 30 days written notice to the other. Upon
termination, Chamber shall return to City any unexpended funds paid
pursuant to this Agreement.
SECTION 9
NO WAIVER OF GOVERNMENTAL IMMUNITY
Notwithstanding any provision of this Agreement to the contrary, nothing
contained in this Agreement shall be construed to limit or waive any
governmental or sovereign immunity of City, or any immunity applicable to its
officers, agents, servants or employees. To the extent there may be a waiver of
immunity under state law, the remedies available to enforce this Agreement are
limited to mandamus, specific performance or injunctive relief. All other
remedies, including suits for damages and recovery of attorney's fees, are
specifically waived by both parties.
SECTION 10
CITY OF SOUTHLAKE — STRATEGIC LINK
City has adopted a Strategic Management System to improve the organization's
ability to define and execute its strategy. Effective strategic management
systems provide the mechanism to link the mission, strategy, department goals,
citizen perceptions, and service delivery efforts in a continuous feedback loop.
Chamber, its mission and the services outlined in the attached Appendix, Section
A link to City's strategy through the following strategic objectives:
Nov 4 Consent Agenda item 4B memo - Corrected Page 7
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 8 of 17
B-2: Collaborate with select partners to implement service solutions
B-3: Enhance resident quality of life and business vitality through tourism
C-4: Attract and keep top -tier businesses to drive a dynamic and
sustainable economic environment
C-5: Promote opportunities for partnerships and volunteer involvement
SECTION 11
CITY OF SOUTHLAKE VALUES
City has adopted values that are the fundamental principles that guide how
officials, staff, and employees of City conduct themselves in pursuit of the
mission and vision. All business conducted with City shall adhere to City's
organizational values as described below:
• Integrity: Being worthy of the public's trust in all things.
We deal honestly and respectfully with each other and the public at all
times.
• Innovation: Valuing progressive thinking, creativity, flexibility and
adaptability in service delivery.
• Accountability: Taking personal responsibility for our actions or
inaction while putting the interests of the taxpayer first.
• Commitment to Excellence: Behaving responsively in our delivery of
service to the public. Our work is characterized by its quality and by the
diligence with which it is carried out. We proactively seek to solve
problems in advance.
• Teamwork: Recognizing the importance of working together to meet
our citizen's needs, communicating clearly, sharing resources and
information freely.
The values set forth in Section 11 are goals to which City officials, staff and
employees are expected to adhere to in activities concerning this Agreement.
While perceived failure to adhere to, comply with, or take action consistent with
these values should be reported to an appropriate City official, staff member, or
employee, such action or failure to act shall not be considered a breach of this
Agreement.
SECTION 12
MISCELLANEOUS
This Agreement sets forth all the agreements between the parties and no
modification shall be effective unless reduced to writing and signed by both
parties to this Agreement.
This document may be executed in duplicate originals.
Nov 4 Consent Agenda item 413 memo - Corrected Page 8
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 9 of 17
IN WITNESS WHEREOF City and Chamber have executed this Agreement as of
this day of , 2014.
Mark Guilbert, President
Southlake Chamber of Commerce
John Terrell, Mayor
City of Southlake
ATTEST:
Lori Payne, City Secretary
Approved as to form and legality:
Attorney at Law
Nov 4 Consent Agenda item 4B memo - Corrected Page 9
APPENDIX
SECTION A
CHAMBER SCOPE OF SERVICES
& JOINT CITY -CHAMBER PROJECTS
In return for payment described in Section 4 of this Agreement, Chamber shall provide
services to assist the City of Southlake with implementation of its Economic
Development & Tourism Master Plan (an element of Southlake 2030), as noted in the table
below.
EDT
Key
Chamber
Plan
EDT Master Plan
Accountabil
Service
Strategic
Service Provisions
Referen
Recommendation
ity
Plan Link
ce No.
Indicator
Goal 11:
50 visits
In addition to discussing
Business
completed
business needs, the visit should
1.
Relations:
within 90
result in verification of business
City and
Accelerate
Providing
days of
data and contact information.
Chamber to
implementation of
coordinate and
Southlake's existing
resources,
survey
benefits
document
Issues of importance to visited
implement a
Business Retention
and
compilation
businesses shall be
Business
and Expansion
Retention and
Strategic Plan; BRE
services to
communicated to the City's
facilitate
Economic Development and
Expansion
Plan adopted by CC
business
Completion
Tourism Director within five
program
April 7, 2009.
success.
of properly
working days.
engaging the
ED1.1
constructed
City's top 50
survey
Visits will not be limited to
taxpayers as
Goal 1A,
Chamber of Commerce
agreed upon
Community
Disseminati
members and memberships
between City
Develop a business
Relations,
on of survey
shall not be sold as part of the
and Chamber,
visitation program;
Local
document
visitation program.
utilizing visits
use data to update
Governmen
and survey
to also
ED1.5
business database.
t: Serving
compilation
Chamber and City will identify
conduct a
as the voice
to be
core group of Chamber
business
of business
completed
members to assist with process
satisfaction
by
by March
(8-10); participants will sign an
survey.
Conduct a regular
collaboratin
30, 2015
agreement of confidentiality
survey as a means
g with local
for keeping in touch
with local businesses
governmen
Final Report
Core group will attend training
t and allied
that
session hosted by the City and
and documenting
organizatio
includes
conducted by the Director of
ED1.8
specific needs or
concerns. Work
ns, Business
company
Economic Development and
and
visit
Tourism and/or the Texas
jointly to develop
maintain
information
Economic Development council
questionnaire;
collaborativ
compiled by
or other economic
Evaluate
e
Southlake
development organization as
distribution,
relationship
Economic
determined by the City
evaluation and
s with
Developme
reporting options.
officials
nt and
1.Continued
from city
Tourism
Survey document created by
and
Department
City with Chamber input,
regional
and jointly
distributed with City and
L:\Economic Development\Chamber of Commerce\Nov 4 Consent Agenda item 4B memo - COrrected.docx
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 11 of 17
governmen
distributed
Chamber signature lines
ts.
by City and
Chamber in
Core group members assist
accordance
with follow up visits to
with agreed
companies after survey
upon plan
distribution
no later
than July
31, 2015.
Honorees
selected
and
honored at
2.
annual
Chamber to
banquet;
organize and
A high quality press release will
Goal
host an annual
Earned
be prepared by Chamber staff
awards
Accelerate
ass
Business
media
for dissemination to media
Relations:
banquet for
implementation of
recognition
outlets and for use by the City
Providing
local
Southlake's existing
by two
on mysouthlakenews.com and
businesses to
Business Retention
resources
sources for
other City media.
ED1.1
benefits
honor, at a
and Expansion
honorees;
and
minimum,
Strategic Plan; BRE
Honorees will be publicly
Small Business
Plan adopted by CC
services to
Award
recognized through a variety of
facilitate
of the Year
April 7, 2009
recipients
Chamber of Commerce
business
and Corporate
recognized
publications, including website
Business of the
success.
at City
and social media outlets.
Year.
Council
meeting
with 30
days of
annual
banquet.
Goal 1A,
Community
Relations,
Local
Governmen
provide 10
Primary focus of report would
t: Serving
Monthly
be to provide an update on
3.
as the voice
reports
Chamber operations, activities
Ch mb t
ChChamber to
of business
Continue to build
provided
and events.
implement
b y
strong partnerships
during the
monthly
collaboratin
ED3.1
with the Chamber
term of the
Chamber will work with the
reports at City
and other business
g With local
contract (As
City to establish schedule.
Council
groups
governmen
agenda
meetings.
t and allied
permits).
Reports shall be provided by
ati
organs
Chamber of Commerce Board
ns; BusiInes
Business
Chair.
and
maintain
collaborativ
e
relationship
Nov 4 Consent Agenda item 413 memo - Corrected Page 11
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 12 of 17
s with
officials
from city
and
regional
governmen
ts..
Ensure that
adequate
networking
opportunities for
Goal 11B,
local business
Business
Coordinate
owners, including
Relations,
and host at
The City of Southlake
4.
entrepreneurial
Business
least 10
recognizes that most of the
Chamber to
companies and retail
Connection
business
Chamber's networking
manage
ED1.7
businesses, exist.
exchanges
programs will be targeted to its
s:
networking
programs for
Offer networking
Maximize
per year;
membership; however, the
opportuniti
Chamber is encouraged to
the benefit of
events such as
es for
Coordinate
open and advertise events to
the entire
business card
members to
and host at
the entire business community
business
ED3.10
exchanges, regular
community.
breakfast meetings
connect
Ieast10
where possible.
through
Chamber
on topics of concern,
Chamber
luncheons
and "speed"
networking; COC
facilitated
per year.
has many existing
events.
programs.
Chamber in consultation with
the Director of Economic
Development and Tourism
Goal 11B,
shall identify and secure at
Business
least one prominent DFW area
Relations,
or nationally recognized
5.
Ensure that
Business
speaker for an evening
City and
adequate
Connection
Coordinate
presentation to the Southlake
Chamber to
networking
s:
and host
area business community.
host a
opportunities for
Maximize
one event
'prominent
ED1.7
local business
opportuniti
no later
Chamber Director of Economic
business
owners, including
es for
than August
Development shall work with
speaker'
entrepreneurial
members to
1, 2015.
additional local business
event
companies and retail
connect
partners to sponsor, promote
businesses, exist.
through
event and secure venue
Chamber
recognizing that revenue
facilitated
generated must be sufficient to
events.
cover costs related to venue,
speaker and food/beverages
provided.Event will not be
limited to Chamber of
Nov 4 Consent Agenda item 413 memo - Corrected Page 12
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 13 of 17
Commerce members and
memberships shall not be sold
as part of the event. However,
questions about membership
and Chamber services may be
answered at the event.
IIID, Public
Relations,
Heart o
the
Metroplex:
Promoting
business
through
events and
public
Conduct lead
6.
generation activities;
relations;
Agreed
Attend events, such as trade
Chamber to
C
Strengthen
Promote
upon
shows, at the invitation of the
promote City
relationships with
Southlake
annual
Director of Economic
to prospective
ED2.2
regional
as the
event /
Development & Tourism in
leads and their
representative
organizations,
precise
trade show
order to help promote the City
developers, brokers
center of
schedule.
as a great location for business.
s
and site selectors
the
Metroplex
and best
positioned
for business
with its
location
and
infrastructu
Le.
IIID, Public
Co-
Chamber and City will jointly
Relations,
coordinate
organize and promote events;
Heart o
and co -host
Chamber will manage the
7.
the
first event
registration and broker check in
City and
Metroplex:
to be
at the events and coordinate
Promoting
Chamber to
conducted
the refreshments for the event.
host least
business
Market Southlake
no later
two 'State of
through
aggressively to
than
City will secure venues as
Southlake'
events and
specific audiences;
January
follows: a commercial office or
regional
Enhance broker /
public
2015.
retail space and a residential
broker
ED2.1
relations;
consultant dbase;
development space.
breakfast
Promote
Market
Co -
events - one
www.SouthlakeSites.
Southlake
coordinate
Events will be structured in
for
as the
commercial
com
precise
and co -host
roundtable discussion format
second
with brokers discussing the
and one for
center of
event
market climate, development
residential
the
conducted
trends and significant local
brokers.
Metroplex
and best
no later
projects.
than May
positioned
2015.
for business
Nov 4 Consent Agenda item 4B memo - Corrected Page 13
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 14 of 17
with its
location
and
infrastructu
re.
Include the following links on
the Chamber's website:
• City of Southlake.com
• MySouthlakeNews.co
111D, Public
m
Relations,
Maintain
. South lakeSites.com
Heart of
city links on
• VisitSouthlakeTexas.co
the
Chamber
Metroplex:
website
m
Promoting
through
Assist the City in disseminating
8.
information of importance to
business
duration of
City and
business in the City.
Chamber to
through
contract;
events and
accommodate
Market Southlake
public
20
Provide space, as agreed upon,
information
aggressively to
relations;
mentions
in Chamber publications for
and links on
specific audiences;
Promote
on social
City marketing messages &
each other's
Enhance broker /
Southlake
media sites
editorial content. The joint
websites and
ED2.1
marketing agreement should
consultant dbase;
as the
with
in other
be addressed by November 1,
publications.
Market
precise
Southlake
identifying what space will be
www.SouthlakeSites.
center of
links
com
the
through
provided.
Metroplex
duration of
and best
contract;
City and Chamber shall review
positioned
the relocation packet
for business
Distribution
Di
information items that the City
with its
50
and Chamber are handing out
location
relocation
to ensure that there is sharing
and
packets per
but not duplication of the
infrastructu
year.
information being distributed.
re.
Provide agreed upon relocation
packets and other resources to
realtors, prospective residents
and businesses.
Nov 4 Consent Agenda item 4B memo - Corrected Page 14
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 15 of 17
Goal 1A,
Community
Relations,
Local
Governmen
t: Serving
as the voice
Chamber shall provide all
of business
Provide two
meeting information to City
by
ex-officio
9.
Manager and Economic
collaboratin
Board seats
Chamber to
Development & Tourism
g with local
to COS;
coordinate its
Director.
work to
Continue to build
governmen
strong partnership
t and allied
complement
Active participation at City EDT
the work of
ED3.1
with the Chamber
organizatio
President
Team meetings.
and the Southlake
ns; Business
attendance
City ED Dept.
Executive Forum.
and
— 75% of all
and other
Assist City staff in keeping the
business
maintain
City COS
community, City Council
collaborativ
staff EDT
oriented
informed on Chamber of
partners.
e
Team
Commerce activities and
relationship
meetings.
s with
programs.
officials
from city
and
regional
governmen
ts.
Goal 1A,
Community
One class
Relations,
should be
Local
offered
Governmen
annually
t: Serving
The Chamber will be
during the
10.
as the voice
responsible for all aspects of
duration ofness
Chamber to
of busi
class coordination, including
the contract
coordinate
by
curriculum design, participant
with a
Leadership
collaboratin
recruitment, and class logistics.
Encourage local
minimum of
Southlake
g with local
businesses, including
12
program to
governmen
The City of Southlake will
educate and
corporate
t and allied
participants
support the effort through joint
ED3.2
businesses, to
inspire
become more
organizatio
advertising, and other agreed
business men
ns, Business
on support e.
u ort
p pp � g•, class
engaged in the
The class
and women to
and
presentations).
become more
community.
maintain
should
The Chamber will also provide
complete at
involved in the
collaborativ
two complimentary
least one
community.
a
scholarships to City staff for
relationship
community
their participation in
s with
service
Leadership Southlake.
officials
project as a
from city
requiremen
t of
and
graduation.
regional
governmen
Nov 4 Consent Agenda item 413 memo - Corrected Page 15
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 16 of 17
ts.
Course offerings will be
deemed eligible under this
contract by the City's Director
of Economic Development &
11.
Partner with local
Tourism.
City and
businesses and
Chamber and City shall jointly
Chamber to
organizations to
Goal
develop a strategy for course
coordinate
sponsor informal
e
Business
A minimum
offerings that are in alignment
educational
ED3.5
classes or lectures
Relations:
of 3 classes
with business survey feedback.
related to
Providing
courses
entrepreneurship.
resources,
should be
designed to
offered
Every effort shall be made to
support
benefits
during the
partner with an area university
business
and
duration of
for course development and
management
ED3.6
Pursue opportunities
services to
the
delivery.
to provide higher
facilitate
and
education courses in
business
contract.
entrepreneurs
Chamber shall be solely
hi p�
Southlake. Evaluate
success.
responsible for managing and
g
past MBA
pro
implementingram. g
opportunities.
City will provide City facility
space free of charge.
Event
meets
requiremen
is for HOT
Coordinate and implement
Goal 111B,
funding;
Oktoberfest to bring visitors to
12.
Public
the City of Southlake from the
Chamber to
Relations,
70% of
DFW Metroplex and
coordinate an
Oktoberfest
2015
throughout the State.
event to
intercept
- Promoting
promote
business
survey
This will include working with
tourism within
through
respondent
EDT staff on joint advertising,
the City
events and
s are from
marketing, intercept
Southlake.
public
outside
interviewing, and logistics.
City -sponsored
relations,
Southlake;
T2.1
events, ensuring
Continue
12.13
tourism
annually
more than
Chamber to
with
50% report
manage and
implement all
improveme
plans to
marketing,
nts to serve
shop or
as the
dine in the
advertising
and promotion
signature
City;
event of the
of the event.
Chamber.
30% of
patrons
visiting the
eventfor
the first
time.
Market Southlake
Goal 11:
Produce
The Chamber will be
ED2.1
Aggressively to
Business
and update
responsible for all aspects of
Nov 4 Consent Agenda item 413 memo - Corrected Page 16
FY 2015 Agreement with the Southlake Chamber of Commerce
Approved by City Council on Date
Page 17 of 17
specific audiences
Relations:
publications
publication coordination,
Providing
I
including design, advertising
resources,
disseminate
and printing.
benefits
and provide
and
to City for
The City of Southlake will
services to
use in new
support the effort through
13.
facilitate
resident
providing information as
Chamber to
business
packets.
necessary and assist with
manage the
success.
formulation of editorial content
production
where appropriate.
and
publication of
The Chamber will also provide
City maps and
copies of publications to the
directories.
City for its use.
Nov 4 Consent Agenda item 4B memo - Corrected Page 17