Item 4A1lugCITY OF
SOUTHLAK.-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: OCTOBER 7, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tern Laura Hill, Deputy
Mayor Pro Tern Brandon Bledsoe, and Councilmembers Gary Fawks, Carolyn Morris,
Shahid Shafi and Randy Williamson.
CITY COUNCIL ABSENT: None
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Communication and Website
Manager Pilar Schank, Chief Financial Officer Sharen Jackson, Purchasing Manager
Tim Slifka, Director of Economic Development and Tourism Shannon Hamons, Director
of Community Services Chris Tribble, Deputy Director of Community Service Kate
Meacham, Deputy Director of Community Services Candice Edmondson, Assistant to
the Community Services Director Cassie Tucker, Police Chief Steve Mylett, Fire Chief
Mike Starr, Director of Human Resources Stacey Black, Director of Information
Technology Greg Hendricks, Senior Director of Planning and Development Services
Ken Baker, Director of Public Works Bob Price, Deputy Director of Public Works Cheryl
Taylor, Public Works Business Manager Cristina McMurray, Civil Engineer Alex Ayala,
Civil Engineer Steve Anderson, Civil Engineer Om Gharty Chhetri, Public Works
Operations Manager Chuck Kendrick, City Attorney E. Allen Taylor and City Secretary
Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Terrell at 5:30 p.m.
2. INVOCATION
Mr. Drew Johnson gave the invocation. Mayor Terrell led the pledge of allegiance to
the United States and Texas Flags.
3. LOCAL BUSINESS REPORT
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 7, 2014
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Director of Economic Development Shannon Hamons introduced Jeff Smith with
Naturepedic Organic Mattress Gallery. Mr. Smith provided a description of the services
provided, hours of operation, and location of business.
4. COMMUNITY RECREATION CENTER NAMING
Director of Community Services Chris Tribble provided information on the Community
Recreation Center naming process. Mr. Tribble discussed the evolution of the process
over the last several months. Council discussed the proposed naming and the majority
agreed to bring back the names of The Marq, Champions Club, Legends Hall, and Aria
for consideration on October 21.
5. DISCUSS ALL ITEMS ON TONIGHT'S MEETING AGENDA. NO ACTION WILL
BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE
REGULAR SESSION.
Mayor Terrell reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Terrell at 6.01
p.m.
2A. EXECUTIVE SESSION
Mayor Terrell announced that City Council would be going into Executive Session
pursuant to the Texas Government Code, Section 551.071, consultation with city
attorney, Section 551.072, deliberation regarding real property, and Section 551.087,
deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6.01 p.m. Executive Session began at 6.17 p.m. and concluded at
7.02 p.m.
2B. RECONVENE
Mayor Terrell reconvened the meeting at 7.14 p.m. Mayor Terrell asked if any action
was necessary from Executive Session. There was no action necessary as a result of
Executive Session.
3A. MAYOR'S REPORT
Mayor Terrell briefly announced upcoming meetings and events. Mayor Terrell, Council
member Williamson, and Mayor Pro Tern Hill also made special announcements
regarding Sister Cities, Tax Aide Recruitment, and Oktoberfest respectively.
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3B. CITY MANAGER'S REPORT
City Manager Yelverton stated that the City has received a Certificate of Achievement
for Financial Reporting from the Government Finance Officers Association of the United
States and Canada. Ms. Yelverton recognized Chief Financial Officer Sharen Jackson
for her excellent work in the Finance Department.
Police Chief Mylett announced the National Night Out activities for the evening of
October 11, 2014 at North Park and invited the public to attend.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Terrell read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE SEPTEMBER 16, 2014 REGULAR CITY
COUNCIL MEETING AND FROM THE SEPTEMBER 23, 2014 SPECIAL CITY
COUNCIL MEETING.
4B. APPROVE A RENEWAL OF THE INTERLOCAL AGREEMENT WITH
TARRANT COUNTY FOR THE BRUMLOW AVENUE IMPROVEMENTS AND
THE PROVISION OF COUNTY FUNDS FOR CONSTRUCTION IN THE
AMOUNT OF $200,000.
4C. AUTHORIZE A PURCHASING AGREEMENT WITH EMPIRE TODAY, LLC
FOR CARPETING IN CITY BUILDINGS IN AN AMOUNT NOT TO EXCEED
$150,000.
4D. AWARD CONTRACT TO MK PAINTING, INC. TO REPAINT THE PEARSON
GROUND STORAGE TANKS - INTERIOR #1 AND EXTERIOR #2 IN THE
AMOUNT OF $830,650.
4E. APPROVE AMENDMENT NO. 1 FOR THE SOUTHLAKE BOULEVARD
ILLUMINATED STREET NAME SIGNS DESIGN CONTRACT WITH LEE
ENGINEERING, L.L.C. IN THE AMOUNT OF $22,700.
4F. APPROVE INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE
RECONSTRUCTION OF SOUTH WHITE CHAPEL BOULEVARD.
4G. APPROVE PURCHASE OF REPLACEMENT AND NEW VEHICLES FROM
CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $149,310.
4H. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN THE AMOUNT OF $287,470.
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41. APPROVE PURCHASE OF REPLACEMENT VEHICLE FROM VOLVO &
MACK TRUCKS OF WACO IN THE AMOUNT OF $138,800.
4J. APPROVE PURCHASE OF REPLACEMENT AND NEW VEHICLE
OUTFITTING SERVICES FROM MAIN STREET INSTALLERS IN THE
AMOUNT OF $14,820.
4K. APPROVE ANNUAL VEHICLE AND EQUIPMENT FUEL PURCHASES FROM
MARTIN EAGLE OIL UTILIZING A NATIONAL IPA AND CITY OF FORT
WORTH COOPERATIVE PURCHASING AGREEMENT.
4L. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4M. APPROVE CONTRACT WITH O'DONNELL'S LANDSCAPE SERVICES, INC.
FOR LANDSCAPE SERVICES FOR 2015 IN AN AMOUNT NOT TO EXCEED
$494,000 FOR GROUP 1 AND RENEWAL OF GROUPS 2, 3, 4, 6 AND 7 AND
ALTERNATE GROUP 5.
4N. RESOLUTION NO. 14-036, (ZA14-097), SPECIFIC USE PERMIT FOR A
SOLAR ENERGY SYSTEM ON PROPERTY BEING DESCRIBED AS LOT 18,
BLOCK 30, OF THE TIMARRON ADDITION - WYNDSOR GROVE PHASE
ONE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 601 BLAIR COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #9. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM INDEFINITELY. IF
THIS ITEM DOES COME FORWARD, STAFF WILL RENOTIFY AND
REPUBLISH THE PUBLIC HEARING NOTIFICATION.)
APPROVED
A motion was made to approve the consent agenda as presented.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Fawks, Hill, Morris, Shafi, Terrell, Williamson
Approved:
7-0
5. PUBLIC FORUM
Mayor Terrell opened the public forum. There being no one wishing to speak, Mayor
Terrell closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
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6A. ORDINANCE NO. 480-667 (ZA13-106), 2►,d READING, ZONING CHANGE AND
CONCEPT/SITE PLAN FOR SOUTHLAKE OFFICE PLAZA (FORMERLY
NAMED SOUTHLAKE MEDICAL PLAZA) ON PROPERTY DESCRIBED AS
TRACT 6J, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 1, BLOCK A,
RAVENAUX VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 245 WEST STATE
HIGHWAY 114 AND 200 COUNTRYSIDE COURT, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT.
REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
#5. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Scott Asbury and architect Tyler Adams presented this item and were
available to answer questions from Council.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Steven Sanders, 1440 Eagle Bend, Southlake, Texas informed Council that he is one of
the project owners and is really looking forward to working with the City and with City
Council on this project.
With no one else wishing to speak, Mayor Terrell closed the public hearing.
A motion was made to approve Ordinance No. 480-667 (ZA13-106), Zoning Change
and Concept/Site Plan for Southlake Office Plaza (formerly named Southlake Medical
Plaza) subject to the following:
• Subject to the Staff Report dated September 30, 2014;
Accepting staff's recommendation on the traffic plan located along White Chapel
Boulevard as noted;
Subject to Site Plan Review Summary No. 6, dated September 29, 2014;
Approving two variances:
1. Section 5.2.c prohibits commercial driveways on local and collector streets. A
variance is requested to allow a commercial driveway onto Countryside Court,
which is a local street. (Please note that Countryside Court serves primarily
non-residential traffic).
2. Section 5.2.d requires a minimum stacking depth of 100 feet for both
driveways. A variance is requested to allow the stacking depths as shown on
the Site Plan and Concept Plans with approximately 43 feet of stacking depth
shown on the East S.H. 114 driveway and approximately 48 feet of stacking
depth shown on the Countryside Court driveway.
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• Regarding building elevations:
1. South elevation will mirror the north elevation in terms of the masonry column
feature which is carried to the top of the parapet wall.
2. West and east elevations to have the stone applied to top of the third floor
windows with a similar limestone capping material which is consistent with the
treatment on the other elevations and noting the stone application material
will not be carried on the stairwells and will remain as shown in the applicant's
presentation to Council tonight.
3. North and south elevations will have consistent stone applications as shown
on the east side of the north and south elevations.
• Applicant will provide for seasonal color plantings in the signage area featured at
the corner of SH114 and White Chapel Boulevard;
• Requiring trees along SH114 and White Chapel Boulevard to be a minimum of
four -caliper inches;
• Subject to the elevations and materials, and landscape plan as presented to
Council this evening; and,
• In terms of the Phase II, 23,000 square foot expansion, requiring the elevations
to be consistent with what was presented to Council this evening including the
stone treatments that were provided earlier in the motion.
A5 . . y[�'
Second:
Morris
Ayes:
Bledsoe, Fawks, Hill, Morris, Shafi, Terrell, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR
TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING
LEGALLY DESCRIBED AS TRACT 6J, THOMAS M. HOOD SURVEY,
ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOT 1, BLOCK A, RAVENAUX VILLAGE, AN ADDITION TO CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 6.14
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT TO "S-P-2"
GENERALIZED SITE PLAN DISTRICT AS DEPICTED ON THE APPROVED
SITE PLAN AND CONCEPT PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE
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SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS
HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN
EFFECTIVE DATE.
6B. ZA14-098, SITE PLAN FOR SCHLOTZSKY'S ON PROPERTY ON PROPERTY
DESCRIBED AS LOT 1, W. R. EAVES NO. 500 ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
2000 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "C-2" LOCAL RETAIL COMMERCIAL DISTRICT. SPIN #6. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Viral Patel presented item to Council and answered questions.
Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve ZA14-098, Site Plan for Schlotzsky's subject to Revised
Site Plan Review Summary No. 2, dated September 18, 2014; accepting the
recommendations of the Planning and Zoning Commission with the exception of
requiring the stone treatment to be carried up to a height of six feet on the west, south
and east elevations; requiring the applicant to replace all dead or suffering vegetation
on the site; requiring the brick trash enclosure to remain unpainted but otherwise be
consistent with P&Z's motion; requiring the applicant to replace the wood fence around
the north property boundary and increase the evergreen shrubbery along that fence with
specific comments that around the dumpster area, the applicant will apply evergreen
shrubbery such as holly; and requiring the applicant to stain the wood fence that is being
replaced.
Motion: Bledsoe
Second: Williamson
Ayes: Bledsoe, Fawks, Hill, Morris, Shafi, Terrell, Williamson
Approved: 7-0
6C. ORDINANCE NO. 1102, 2►,d READING, APPROVE ORDINANCE TO
ABANDON UTILITY EASEMENTS IN KIMBALL OAKS. PUBLIC HEARING
APPROVED
Director of Public Works Bob Price presented item and was available to answer
questions from Council.
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Mayor Terrell opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Terrell closed the
public hearing.
A motion was made to approve Ordinance No. 1102, abandoning utility easements in
Kimball Oaks.
Motion: Bledsoe
Second: Hill
Ayes: Bledsoe, Hill, Morris, Shafi, Terrell, Williamson
Approved: 6-0 (Council member Fawks stepped out of the room)
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE VACATING AND ABANDONING TWO PERMANENT UTILITY
EASEMENTS LOCATED ON THE J.A. FREEMAN SURVEY, ABSTRACT NO.
529 AND RECORDED AS INSTRUMENT NO. D202209405 AND D202216229 IN
TARRANT COUNTY; DECLARING THAT SUCH EASEMENTS ARE
UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR TO
EXECUTE QUITCLAIM DEEDS RELEASING PUBLIC INTEREST OF THIS
EASEMENT; PROVIDING A SEVERABILTY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-643B (ZA14-106), 1s' READING, ZONING CHANGE
AND SITE PLAN FOR PARK VILLAGE ON PROPERTY DESCRIBED TRACTS
4, 4D AND 4G, OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1001
EAST SOUTHLAKE BOULEVARD AND 400 AND 430 SOUTH CARROLL
AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN #9. (IF APPROVED ON FIRST READING, THE PUBLIC
HEARING WILL BE HELD AT THE OCTOBER 21, 2014 CITY COUNCIL
MEETING.)
OPPPOVFn
Senior Director of Planning Development Services presented item and was available to
answer questions from Council.
Applicant Matthew Crittendon with SC Design LLC presented this item to Council and
answered questions.
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Although this item was not a public hearing, Mayor Terrell asked if anyone wished to
speak. No one wished to speak on this item.
A motion was made to approve Ordinance No. 480-643b (ZA14-106), Zoning Change
and Site Plan for Park Village subject to Site Plan Review Summary No.1 dated
September 2, 2014; and Staff Report dated September 30, 2014 and subject to staff
comments regarding the changes to the elevations of the patio:
• Changes to columns including; decreasing the column spacing, increasing the
number of columns from 7 to 15, and reducing the footprint of the stone columns
from 2'-8" square to 1'4' x V-10";
• Change to a roof instead of an open trellis;
• Addition of metal louvers between columns;
• Addition of Corradi outdoor roll -down shades with clear view windows between
columns; and,
• Addition of a stone patio bar counter at east elevation and change to operable
Nanawall aluminum storefront windows at the two patio bar counter openings.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Fawks, Hill, Morris, Shafi, Terrell, Williamson
Approved:
7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP14-003, MASTER SIGN PLAN FOR CARROLL POINTE LOCATED AT
1201 EAST STATE HIGHWAY 114.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Tommy Reynolds presented this item to Council and answered questions.
Applicant Christy Hammons also answered Council's questions.
A motion was made to approve MSP14-003, Master Sign Plan for Carroll Pointe located
at 1201 East State Highway 114 noting approval of the variances as proposed:
1. One attached building sign and one building blade sign on the east elevation;
2. Three signs with two attached building signs (east and west elevations) and one
building blade sign (east elevation);
3. An attached sign on the west elevation that shows 26 inches for the "C"; and,
4. A building blade sign that is 52 square feet total / 26 square feet per sign face.
Also, noting approval of the monument sign location and presentation this evening.
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Page 9of11
Motion:
Bledsoe
Second:
Hill
Ayes:
Bledsoe, Fawks, Hill, Morris, Shafi, Terrell, Williamson
Approved:
7-0
9113. SV14-014, SIGN VARIANCE TO SIGN ORDINANCE NO. 704-F
REGULATIONS FOR JELLICO SQUARE LOCATED AT 225 RANDOL MILL
ROAD, SOUTH LAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Doug Hallam presented this item to Council and answered questions.
A motion was made to approve SV14-014, Sign Variance to Sign Ordinance No. 704-F
regulations for Jellico Square located at 225 Randol Mill Road, Southlake, Texas noting
the exceptions of:
1. There will be one large tenant sign panel and six tenant panels.
2. Allowing sign face as shown on the exhibit.
Motion:
Bledsoe
Second:
Morris
Ayes:
Bledsoe, Hill, Morris, Shafi, Terrell
Nays:
Fawks, Williamson
Approved:
5-2
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA)
11. MEETING ADJOURNED.
Mayor Terrell adjourned the meeting at 9:04 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
ATTEST:
John C. Terrell
Mayor
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Lori Payne, TRMC
City Secretary
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