2014-10-07CITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING: OCTOBER 7, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Drew Johnson
3. Local Business Report
4. Community Recreation Center Naming
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1.
2.
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding the regulation of
signage and the City's Sign Ordinance No. 704-F.
2. Section 551.072: Deliberation regarding real property
a. Discuss right of way acquisition and process of potential
purchase or lease of real property for city facilities and
projects.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability 1 Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 7, 2014
Page 2of7
3. Section 551.087: Deliberation reciarding economic
develo ment ne otiations
a. Discuss the terms and conditions of an economic
development incentives program — Project No. 2014-06.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 16, 2014 regular City Council
meeting and from the September 23, 2014 special City Council meeting.
B. Approve a renewal of the interlocal agreement with Tarrant County for the
Brumlow Avenue improvements and the provision of County funds for
construction in the amount of $200,000.
C. Authorize a purchasing agreement with Empire Today, LLC for carpeting
in City buildings in an amount not to exceed $150,000.
D. Award contract to MK Painting, Inc. to repaint the Pearson Ground
Storage Tanks - Interior #1 and Exterior #2 in the amount of $830,650.
E. Approve Amendment No. 1 for the Southlake Boulevard illuminated street
name signs design contract with Lee Engineering, L.L.C. in the amount of
$22,700.
F. Approve interlocal agreement with Tarrant County for the reconstruction of
South White Chapel Boulevard.
G. Approve purchase of replacement and new vehicles from Caldwell
Country Chevrolet in the amount of $149,310.
H. Approve purchase of replacement vehicles from Silsbee Ford in the
amount of $287,470.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 7, 2014
Page 3 of 7
Approve purchase of replacement vehicle from Volvo & Mack Trucks of
Waco in the amount of $138,800.
J. Approve purchase of replacement and new vehicle outfitting services from
Main Street Installers in the amount of $14,820.
K. Approve annual vehicle and equipment fuel purchases from Martin Eagle
Oil Utilizing a National IPA and City of Fort Worth Cooperative Purchasing
Agreement.
L. This item was intentionally left blank.
M. Approve contract with O'Donnell's Landscape Services, Inc. for landscape
services for 2015 in an amount not to exceed $494,000 for Group 1 and
renewal of Groups 2, 3, 4, 6 and 7 and alternate Group 5.
N. Resolution No. 14-036, (ZA14-097), Specific Use Permit for a Solar
Energy System on property being described as Lot 18, Block 30, of the
Timarron Addition - Wyndsor Grove Phase One, City of Southlake, Tarrant
County, Texas and located at 601 Blair Court, Southlake, Texas. Current
Zoning: "R -PUD" Residential Planned Unit Development District. SPIN #9.
(The applicant has requested to table this item indefinitely. If this
item does come forward, staff will renotify and republish the public
hearing notirication.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-667 (ZA13-106), 2nd Reading, Zoning Change and
Concept/Site Plan for Southlake Office Plaza (formerly named Southlake
Medical Plaza) on property described as Tract 6J, Thomas M. Hood
Survey, Abstract No. 706, City of Southlake, Tarrant County, Texas and
Lot 1, Block A, Ravenaux Village, an addition to the City of Southlake,
Tarrant County, Texas and located at 245 West State Highway 114 and
200 Countryside Court, Southlake, Texas. Current Zoning: "S -P-2"
Generalized Site Plan District. Requested Zoning: "S -P-2" Generalized
Site Plan District. SPIN #5. PUBLIC HEARING
City of Southlake values:
Integrity ♦ innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 7, 2014
Page 4 of 7
B. ZA14-098, Site Plan for Schlotzsky's on property on property described as
Lot 1, W. R. Eaves No. 500 Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 2000 West Southlake Boulevard,
Southlake, Texas. Current Zoning: "C-2" Local Retail Commercial District.
SPIN #6. PUBLIC HEARING
C. Ordinance No. 1102, 2"d Reading, Approve ordinance to abandon utility
easements in Kimball Oaks. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-643b (ZA14-106), 1St Reading, Zoning Change and
Site Plan for Park Village on property described Tracts 4, 4D and 4G,
Obediah W. Knight Survey, Abstract No. 899, City of Southlake, Tarrant
County, Texas and located at 1001 East Southlake Boulevard and 400
and 430 South Carroll Avenue, Southlake, Texas. Current Zoning: "S -P-1"
Detailed Site Plan District. Requested Zoning: °S -P-1" Detailed Site Plan
District. SPIN #9. (if approved on first reading, the public hearing will
be held at the October 29, 2094 City Council meeting.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. MSP14-003, Master Sign Plan for Carroll Pointe located at 1201 East
State Highway 114.
B. SV14-014, Sign Variance to Sign Ordinance No. 704-F regulations for
Jellico Square located at 225 Randol Mill Road, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 3, 2014 by 6:00 p.m.,
pursuant to the Texas Government, Code, Chapter 551.
Lori Payne, TR
City Secretary
++** * y,oe_
City of Southlake values:
Integrity + Innovation ♦,Accountability * Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 7, 2014
Page 5 of 7
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of southiake
City Council meeting agenda
October 7, 2014
Page 6 of 7
EXECUTIVE SESSION
Section 551.071:_ Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James & Kathleen Farley v. Mark Wilson, National Carriers, Inc., and City of
Southlake; Cause No. 09-15791.
7. Araceli Preljvukaj v. City of Southlake et al, Cause No. 153-267629-13
Section 551.072: Deliberation regarding real prope[!Y. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardingprospective aift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding „personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087. Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 7, 2014
Page 7 of 7
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management pians
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork