Item 4M
Approve Contract with O’Donnell’s for 2015 Landscape Services
Item 4M
Approve contract with O’Donnell’s Landscape Service for landscape services in an amount not to exceed $494,000 for Group 1 and renewal of contract for Groups 2, 3, 4, 6 & 7 and as alternate
for Group 5
Requested Action
Background Information
City contracts landscape services in Groups
Scope
Mowing, edging & trimming
Trash pick-up
Fertilization, aeration, weed/pest control
Turf, ground cover, shrub & tree maintenance
Seasonal color and bed mulch
Irrigation services
Landscape enhancements & maintenance
Contract awarded to O’Donnell’s in March 2011
Groups 2, 3, 4, 6 & 7 (Primary contractor)
Group 5 (Alternate contractor)
Included (4) one-year renewal options
2015 final, one-year renewal
Price to remain the same
Background Information
Current Contract
FM 1709 Medians
Roundabouts
Bicentennial Park
North Park
SSC
DPS West
Senior Center
Neighborhood Parks
BJNCP Trails
Kimball Medians
Right-of-Ways
Lift & Pump Stations
Primary Contract
Groups 2, 3, 4, 6 & 7
$344,000
Alternate
Group 5
Proposed Contract for Town Square Landscape Services
Group 1 (Primary contractor)
January 1 thru December 31, 2015
4% increase above 2011 bid
Background Information
O’Donnell’s Landscape Services
Town Square Parks
Streetscape
Town Hall
DPS Headquarters
Central Park
FM 1709 ROW(Carroll to 1600 E. FM 1709)
Carroll Ave Median & ROW
(1709 to 114)
Primary Contract
Group 1
$150,000
FY 2015 Budget = $669,900
No increase for Groups 2, 3, 4, 6 & 7 and alternate for Group 5
4% increase (above 2011 bid) for Group 1
Financial Considerations
Staff recommends approval as presented
Proven Performance & Satisfaction
Price
Recommendation
City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Questions: Chris Tribble (817) 748-8021