Item 4J MemoCITY OF
SOUTHLAKE
MEMORANDUM
October 7, 2014
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4J Approve the Purchase of Equipment Installation Services for
DPS Fire Vehicles from Main Street Installers in the amount of
$14,820
Action
Requested:
Background
Information:
Financial
Considerations
Approve the purchase of equipment installation services for DPS
Fire replacement and new vehicles from Main Street Installers in
the amount of $14,820.
Per the City's Vehicle Replacement Plan/Policy the vehicles are
scheduled for replacement (based on age, mileage condition,
etc...). State of Texas and City of Southlake bidding requirements
have been met by utilizing BuyBoard cooperative purchasing
contracts.
Department Unit #
Vehicle Type
Cost
Unit # 307, 313, 317,
Outfitting Costs for Lighting and
$14,820
320 and New Unit
Accessories for Fire Units
The City's Vehicle Replacement Committee met in April 2014 to
review and discuss vehicles scheduled for replacement per the
City Vehicle Replacement Plan/Policy and to review available
options. The committee reviewed individual vehicle condition,
repair history, age, mileage and usage before recommending
replacement.
The request will be funded through the FY 2015 City's vehicle
replacement fund budget and Fire Department budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of equipment installation services for
replacement and new vehicles for DPS Fire from Main Street
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