Item 4I MemoCITY OF
SOUTHLAKE
MEMORANDUM
October 7, 2014
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 41 Approve the Purchase of Replacement Vehicles from Volvo &
Mack Trucks of Waco in the amount of $138,800
Action
Requested
Background
Information:
Financial
Considerations
Approve the purchase of a replacement vehicle from Volvo &
Mack Trucks of Waco for Public Work Water department in the
amount of $138,800.
Per the City's Vehicle Replacement Plan/Policy this requested
vehicle is recommended for replacement (based on age, mileage
condition, repurposing, etc...). State of Texas and City of
Southlake bidding requirements have been met by utilizing
BuyBoard Cooperative Purchasing.
Department Unit #
I Vehicle Type
I Cost
Unit # 746
1 2015 Mack GU 713 Dump Truck
1 $138,800
The City's Vehicle Replacement Committee met in April 2014 to
review and discuss vehicles scheduled for replacement per the
City Vehicle Replacement Plan/Policy and to review available
options. The committee reviewed individual vehicle condition,
repair history, age, mileage and usage before recommending
replacement.
The request will be funded through the FY 2015 City's vehicle
replacement fund budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheet.
Staff
Recommendation: Approve the purchase of this vehicle from Volvo & Mack Trucks of
Waco.
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Buying Agency:
CITY OF SOUTHLAKE
Contact Person:
Timothy Slifka
Phone:
817-748-8312
Fax:
Email:
Contract Number: 430-13 Date: 08-06-201,
Contractor: Volvo & Mack Trucks of Waco
Prepared By: Justin Clark
Phone: (254) 662-0911
Email: jclark@volvomackwaco.com
Fax: (254) 662-0558
Quote Number Quote # 1
Reference DUMP TRUCK
Product Description:
Mack GU713,No. 212
PO Number:
A. Product Item Unit Price Per Contract 430-13
$50,001
B. Published Options - Itemized Below
Description Cost Description Cost
MP7 405 HP
$8,900.00
Mack 40K camelback
$16,995.00
6 speed Allison Transmission
$24,900.00
battery disconnect switch
$1,299.00
Inboard single exhaust stack
$3,036.00
PTO
$5,200.00
Front Axle 14,600
$8,995.00
locking differential
$5,995.00
glad hands for trailer
$1,795.00
end of frame trailer connections
$1,995.00
Subtotal From Additional Sheet(s):
SubtotaIB:j
$129,111.00
C. Body Options & Unpublished Options - Itemized Below
Description Cost Description Cost
Dump body, 14 ft' square bed
$7,900.00
electric tarp
$1,800.00
Subtotal From Additional Sheet(s):
Subtotal C:
$9,700.00
D. Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts (A+B+C)
Quantity Ordered
1
IX Subtotal of A+B
$138,811.00
1 Subtotal D:
$138,811.00
E. Buyboard Fee (From Fee Schedules, Table) Subtotal E:
$400.00
F. Trade-Ins/Special Discounts/Other Allowances/Freight/Miscellaneous Charges
Description Cost Description Cost
Discount-$411.00
Subtotal F:-$411.00
Delivery Date:
90 - 120 days from PO G. Total Purchase Price (D+E+F) $138,800.00
PLEASE FAX A COPY OF THE QUOTE AND PO TO BUYBOARD
Volvo Mack Trucks of Waco 1287 Sun Valley Rd., Robinson, TX 76706 Page 1