Item 4G MemoCITY OF
SOUTHLAKE
MEMORANDUM
October 7, 2014
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4G Approve the Purchase of Replacement Vehicles and
Equipment from Caldwell Country Chevrolet in the amount of
$149,310
Action
Requested
Background
Information:
Financial
Considerations:
Approve the purchase of 2 replacement and 1 new vehicle and
equipment from Caldwell Country Chevrolet for DPS Fire in the
amount of $149,310.
Per the City's Vehicle Replacement Plan/Policy the requested
vehicles are scheduled for replacement (based on age, mileage
condition, etc...). State of Texas and City of Southlake bidding
requirements have been met by utilizing BuyBoard Cooperative
Purchasing.
Department Unit #
Vehicle Type
Cost
Unit # 307, 320 and
New Unit
2015 Chevrolet Tahoe 4x4
Special Service Vehicle
$142,100
Unit # 313 and 317
Outfitting Items
$7,210
The City's Vehicle Replacement Committee met in April 2014
to review and discuss vehicles scheduled for replacement per
the City Vehicle Replacement Plan/Policy and to review
available options. The committee reviewed individual vehicle
condition, repair history, age, mileage and usage before
recommending replacement.
The request will be funded through the FY 2015 City's vehicle
replacement fund budget and Fire Department 2015 Budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles and equipment from
Caldwell Country Chevrolet.
C1WE# 00A FI RE3XCC CONTRACT PRI CI NG VCWSHEET
End User: CI TY OF SOUTHLAKE
Cont r act or: CALDVIELL COUNTRY CHEV
Cont act Nam: TI MOTHY SLI FKA
CALDVIELL COUNTRY CHEVROLET
Errai I : TSLI FKATA . SOUTHLAKE. TX. US
Prepared By: Aver yt Knapp
Phone #: 817- 748- 8312
Errai I :
aknappgal dveel I count ry. corn
Fax #: 817- 748- 8048
Phone #: 800- 299- 7283 or 979-
567- 6116
Locat i on Ci t y & St at e: SOUTHLAKE
Fax #: 979- 567- 0853
Date Prepared: AUGUST 1, 2014
Address: P. Q Box 27,
Cal dvrel I , TX 77836
Contract Nurrber : BUY BOARD #430- 13
Tax I D # 14- 1856872
Product Descr i pt i on: 2015 CHEVROLET TAHOE 4X4 SSV CK10706
A Base Pr i ce & Opt i ons:
$34, 817
B Unpubi i shed Opt i ons
Code
Descr i pt i on
Cost
Code
Descr i pt i on
Cost
4X4 SSV, GBO LOCKI NG
DI FFERENTI AL, K5T
DUAL BATTER! ES, NZZ
SKI D PLATE, 6J7
FLASHER SYSTEM( 6J3
W RI NG GRI LLE
LAMP/ SPEAKERS, 6J4
W RI NG- HORN SI REN
Cl RCUI T, 9 GB DAYTI ME
DELETE, 5T4 EXTERI OR
BODY PARTS- VI CTORY
RED, SPECIAL VICTORY
RED PAI NT V1A9 2 6 0
I NCL
V1RAP- AROUND PUSH
BUMPER/ GRI LLE GUARD
I NCL
CALDVIELL CCUNTRY CHEVROLET
( NO SPOTLI GHT
1 NCLUDED)
- - -
PO BOX 27
CALDVIELL, TEXAS 77836
Subtotal B
I NCL
C Published Opt i ons
Code
Descr i pt i on
Cost
Code
Descr i pt i on
Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
Subt of al D
I NCL
E
Uni t Cost Bef ore Fee
& Non- Equi prrent Charges( A+B+C+D)
$34, 817
X
Quant i ty Ordered
3
Subtotal E
$104, 451
F
Non- Equi prrent Charges
(Trade -In, Warranty, Etc...)
BUY BOARD FEE
$400
CAP FLEET
CAP FLEET
CAP FLEET
UPFI TTERS #CAPCl3659
UPFI TTERS #CAPCl3683
UPFI TTERS #CAPQ1989
$8, 749. 31
$8, 041. 55
$27, 665. 57
G
Col or of Vehi cl e: VI CTCRY RED SOLI D (Wk9260)
I NCL
H.
Tot al Pur chase Pr i ce
( E+F)
1$149,307.43
Est i nat ed Del i very
Date:
FALL 2014
CAP Fleet Upfrtters
4715 S General Bruce Drive
Temple, TX 76502
NAME/ADDRESS
SouthLake Tx.
Phone:
QUOTE
Quote # CAPQ1989
Date Jun 10, 2013
Prepared By
Wayne Jacobs
0 - 254-773-1959
C - 254-541-5651
F- 254-773-1234
wjacobs@caldweiicountry.com
Project:
Qty
Part #
Description
Unit Price
Total
3
GB2DDDD
Legacy Package eith Cen Com and Speaker for Chevy Tahoe
$3,499.00
$10,497.00
3
DP840040
DOMINATOR PLUS 8-LINZ6 4R/4W
$627.48
$1,882.44
6
FECT10DR
4" EXTEND LED FOG LT SYNC RW/C
$105.84
$635,04
6
VTX609D
VERTEX SUPER -LED SPLIT RED/WHT
$72.36
$434.16
12
M4D
M4 LED FLASHER WHITE/RED
$120.96
$1,451.52
3
MBPS07DD
LINEAR LED M/B TAHOE/SUB RC -RC
$311.36
$934.08
6
V23RTPB
Puddle lights with Take Downs
$145.80
$874.80
12
LINZ613
LINZ6 LED HORIZ SYNC RED/WHT
$83.16
$997.92
6
DP630030
DOMINATOR PLUS 6-LINZ6 3R/3W
$484,92
$2,909.52
9
DBKT4
DOMINATOR ANGLE MOUNT BRACKET
$12.42
$111.78
3
RP13RR
TAHOE REAR PILLAR LT R/R VTX 2 RED 1 White on each side with Split
$760.80
$2,282.40
R/C vertex on each side
6
VTX609R
VERTEX SUPER -LED LIGHT RED
$69.66
$417.96
6
VTX609C
VERTEX SUPER -LED LIGHT WHITE
$69.66
$417.96
3
PELCC
PERIMETER ENHANCEMENT LT CHRM
$105.84
$317.52
3
C-2410
24" ENCLOSED 10" HIGH CONSOLE
$263.13
$789.39
3
C-TMW-GMC-02
2010-2013 Chevrolet Tahoe/GMC Yukon Tunnel Mount assembly
$93.35
$280.05
3
C-AP-1395-L
13" accessory pocket w/hinged lid & lock
$93.35
$280.05
12
C-ARM-102
Side mount armrest
$50.72
$608.64
3
C-LP-2
2 Lighter plug outlets
$26.46
$79.38
3
C-CUP2-E-C
Dual external cup holder
$27.20
$81.60
24
M4FC
M4 SERIES FLANGE CHROME
$8.64
$207,36
3
39733
Grille Guard - Wrap Style Go Ind HD
$372.00
$1,116.00
Page 1 of 2
Qty I Part # I Description Unit Price Total
if you have any questions about this quote, please feel free to contact us
directly. Thank you!
Accepted By: P4 #
Title Date
SubTotal $27,606.57
Shipping & Handling $59.00
Total $27,665.57
Page 2 of 2
CAP Fleet Upfitters
4715 S General Bruce Drive
Temple, TX 76502
NAMEIADDRESS
Southlake Police Dept.
Phone:
QUOTE
Quote # CAPQ3659
Date Jun 19, 2014
Prepared By
Wayne Jacobs
0 - 254-773-1959
C - 254-541-5651
F- 254-773-1234
wjacobs@caldwellcountry.com
Project:
Qty
Part #
Description
unit Price
Total
1
LGY55DUOCC
TEXAS SPECIAL LEGACY DUO DDDD LIGHTBAR/CENCOM/SPEAKER
$2,495.00
$2,495.00
1
SA315P
SA315P SPEAKER, BLACK PLASTIC
$175.84
$175.84
1
SAK1
SA-315 MOUNT KIT UNIVERSAL
$20.16
$20Q16
2
DP840040
DOMINATOR PLUS 8-LIN76 4R/4W
$650.72
$1,301.44
4
DBKT4
DOMINATOR ANGLE MOUNT BRACKET
$12.88
$51.52
4
WIONSMD
NFPA SURFACE MT ION LT RED/WHT
$96.32
$385.28
8
M41)
M4 LED FLASHER WHITE/RED
$125.44
$1,003.52
2
M4K
M4 LED FLASHER AMBER/RED
5125.44
$250.88
10
M4FC
M4 SERIES FLANGE CHROME
$8.68
$86.80
2
VTX609D
VERTEX SUPER -LED SPLIT RED/WHT
$75.04
$150.08
2
VTX609C
VERTEX SUPER -LED LIGHT WHITE
$72.24
$144.48
3
PELCC
PERIMETER ENHANCEMENT LT CHRM
$109.76
$329.28
1
ALPHA125
ALPHA SELF-CONTAINED 12V SIREN
$154.56
$154,56
1
C-2410
24" ENCLOSED 10" HIGH CONSOLE
$263.13
$263.13
1
C-TMW-F150-02
2009-2013 Ford F150 Tunnel Mount assembly
$93.35
$93.35
1
C-AP-1395-L
13" accessory pocket w/hinged lid & lock
$93.35
$93.35
1
C-CUP2-E-C
Dual external cup holder
$27.20
$27.20
1
C-LP-2
2 Lighter plug outlets
$26.46
$26.46
1
C-HDM-205
10" Heavy DutyTelescoping Pole, side mount, short handle
$131.57
$131,57
1
C-MD-102
Saving arm with motion adapter
$231.44
$231.44
1
DS-PAN-111-2
Docking station: Panasonic Toughbook 30/31, 2 high gain antenna
$720.03
$720.03
2
C-ARM-102
Side mount armrest
$50.72
$101.44
1
39039
Grille Guard - Wrap Style - F150 Ranch Hand
$392.50
$382.50
Qty Part # Description Unit Price Total
if you have any questions about this quote, please feel free to contact us
directly. Thank you!
Accepted By: Pa #
Title Date
SubTotal $8,619.31
Shipping & Handling $130.00
Total $8,749.31
Page 2 of 2
CAP Fleet Upfitters
4715 5 General Bruce Drive
Temple, TX 76502
NAME/ADDRESS
Southlake Police Dept.
Phone:
QUOTE
Quote # CAPQ3683
Date Jun 25, 2014
Prepared By
Wayne Jacobs
0 - 254-773-1959
C - 254-541-5651
F - 254-773-1234
wjacobs@caldwellcountry.com
Project:
Qty
Part It
Description
Unit Price
Total
1
LGY55DUDCC
TEXAS SPECIAL LEGACY DUO DDDD LIGHTBAR/CENCOM/SPEAKER
$2,495.00
$2,495.00
1
SA315P
SA315P SPEAKER, BLACK PLASTIC
$175.84
$175.84
1
SAKI
SA-31S MOUNT KIT UNIVERSAL
$20.16
$20,16
2
DP840040
DOMINATOR PLUS 8-LIN76 4R/4W
$650.72
$1,301.44
2
DBKT4
DOMINATOR ANGLE MOUNT BRACKET
$12.89
$25.76
4
WIONSMD
NFPA SURFACE MT ION LT RED/WHT
$96.32
$385.28
4
M413
M4 LED FLASHER WHITE/RED
$125.44
$501.76
2
M4K
M4 LED FLASHER AMBER/RED
$125.44
$250.88
6
M4FC
M4 SERIES FLANGE CHROME
$9.68
$52.08
2
VTX6090
VERTEX SUPER -LED SPLIT RED/WHT
$75.04
$150,08
2
VTX609C
VERTEX SUPER -LED LIGHT WHITE
$72.24
$144.48
1
ALPHAl2S
ALPHA SELF-CONTAINED 12V SIREN
$154.56
$154.56
1
C-2410
24" ENCLOSED 10" HIGH CONSOLE
$263,13
$263,13
1
C-TMW-F250-02
2009-2013 Ford F250 Tunnel Mount assembly
$93.35
$93.35
1
C-AP-1395-L
13" accessory pocket w/hinged lid & lock
$93.35
$93.35
1
C-CUP2-E-C
Dual external cup holder
$27.20
$27.20
1
C-LP-2
2 Lighter plug outlets
$26.46
$26A6
1
C-HOM-2D5
10" Heavy Duty Telescoping Pole, side mount, short handle
$131.57
$131.57
1
C-MD-102
Swing arm with motion adapter
$231A4
$231.44
1
OS-PAN-111-2
Docking station: Panasonic Toughbook 30/31, 2 high gain antenna
$720.03
$72D.03
2
VTX609R
VERTEX SUPER -LED LIGHT RED
$72.24
$144.48
1
C-ARM-102
Side mount armrest
$50.72
$50.72
1
39039
Grille Guard - Wrap Style - F250 Ranch Hand
$382.50
$382.50
Qty Part # Description Unit Price Total
SubTotal $7,821.55
Shipping & Handling $220.00
If you have any questions about this quote, please feel free to contact us Total $8,041.55
directly. Thank you!
Accepted By: PO #
Title Date
Page 2 of 2