Item 4B MemoItem 413
CITY OF
SOUTH LAKE
MEMORANDUM
(October 7, 2014)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve a Renewal of the Interlocal Agreement with Tarrant
County for the Brumlow Avenue Improvements and the
provision of County funds for construction in the amount of
$200,000
Action
Requested: Approve a Renewal of the Interlocal Agreement with Tarrant
County for the Brumlow Avenue Improvements and the provision of
County funds for construction in the amount of $200,000
Background
Information: The original Interlocal Agreement (ILA) with Tarrant County for this
project was approved by the City Council on February 18, 2014.
This renewal of the ILA is required for FY2015 because the terms
of the original agreement expired on September 30, 2014, the end
of Tarrant County's fiscal year. The construction of the Brumlow
Widening Improvement Project has been postponed due to other
construction projects in the vicinity of this intersection which would
reduce mobility in this sector of the City if they were to run
concurrently. This project is anticipated to begin in early 2015.
The Brumlow Avenue Improvements project includes the widening
of approximately 1,400 linear feet of the existing roadway north of
State Highway 26 (SH 26). The widening will provide a transition
between the improved intersection at SH 26 and the existing
conditions on Brumlow Avenue. This effort will include widening
the existing street to five (5) lanes, relocating City water meters and
fire hydrants as well as various franchise utilities.
This is a combined effort between the City of Southlake and Tarrant
County to expedite the construction prior to the completion of the
SH 26 improvements. The improvements on SH 26 at Pool Road
in Grapevine will include dual left turn lanes from SH 26 onto
Brumlow Avenue, as well as two (2) through lanes northbound on
Pool Road into Southlake. These improvements will provide the
necessary transition needed to accommodate the proposed traffic
patterns into Southlake.
Item 4B
The approval of this Interlocal Agreement (ILA) with the Tarrant
County will define the costs and the terms of reimbursement
associated with the combined effort of the two entities. Tarrant
County will reimburse Southlake $200,000 once the funds have
been expended.
Financial
Considerations: Tarrant County will be contributing $200,000 for the construction
costs associated with this project. The estimated cost of
construction for this project is $550,000.
Strategic Link: The Brumlow Avenue Improvements links to the City's strategy
map Critical business outcome C1305: Optimize resources through
collaboration and partnerships to reduce costs and add service
value. The focus areas addressed by this item are Infrastructure
and Mobility by investing to provide and maintain high quality public
assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve the Interlocal Agreement or deny it.
Supporting
Documents: Location Map
Renewal of Interlocal Agreement
Staff
Recommendation: Approve a Renewal of the Interlocal Agreement with Tarrant
County for the Brumlow Avenue Improvements and the provision of
County funds for construction in the amount of $200,000
Staff Contact: Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E., Deputy Director of Public Works/City Engineer
Alejandra Ayala, P.E., Civil Engineer
STATE OF TEXAS §
§ Renewal of Interlocal Agreement Court Order No. 117276
COUNTY OF TARRANT § Project; Brumlow Avenue
BACKGROUND
1. Tarrant County ("COUNTYl and the City of Southlake ("CITY l entered
into an Agreement approved by Tarrant County Commissioners Court
Order No. 117276, for the cooperative funding of improvements to
Brumlow Avenue ("Project') as described in the 2006 Tarrant County
Bond Program.
2. The Project is not complete and the COUNTY and the CITY desire to
renew the Agreement for the 2015 Fiscal Year.
Therefore, the COUNTY and CITY agree to the following
1. The COUNTY and the CITY renew the Agreement for the COUNTY's 2015
Fiscal Year with the Agreement to expire September 30, 2015 or the
completion of the Project as determined by the COUNTY, whichever
occurs sooner.
2. The COUNTY and CITY agree to the revised payment schedules.
3. All terms and conditions of the original Agreement as amended remain in
effect except to the extent modified by this Renewal
APPROVED on this day the day of , 20 , by
Tarrant County.
TARRANT COUNTY
STATE OF TEXAS
County Judge
APPROVED AS TO FORM.,
District Attorney's Office*
Commissioners Court Order No.
CITY
Signature
APPROVED AS TO FORM AND
CONTENT:
City Attorney
Interlocal Agreement Transportation Bond ZQR63a07_ Page 1
*By law, the District Attorney's Office may only approve contracts for its clients. We reviewed this
document from our client's legal perspective. Other parties may not rely on this approval. Instead, those
parties should seek contract review from independent counsel.
CERTIFICATION
OF AVAILABLE FUNDS IN THE AMOUNT OF
Certification of Funds Available as follows;
Fiscal year ending September 30, 2007 $
Fiscal year ending September 30, 2008 $
Fiscal year ending September 30, 2009 $
Fiscal year ending September 30, 2010 $
Fiscal year ending September 30, 2011 $
Fiscal year ending September 30, 2012 $
Fiscal year ending September 30, 2013 $
Fiscal year ending September 30, 2014 $
Fiscal year ending September 30, 2015 $200,000
All future years funding is contingent on future debt issuance
and renewal of this contract
Fiscal year ending September 30, 2016
$200,000
Auditor's Office
Interlocal A reement Transportation Bond 2006-2007 Page 2
ATTACHMENT A
Proiect Information
City: City of Southlake
Project Name: Brumlow Widening
Proposed Proiect Schedule
Start Date Duration (mo) End Date
Design: - - -
ROW Acquisition: - - -
Utility Relocation: - - -
Construction: Jan-2015 6 Jun-2015
* COUNTY payments by completed phase are contingent upon the COUNTY'S
reasonable determination that the work regarding the project phase for which payment
is expected is successfully completed, as determined by the COUNTY. COUNTY
plans to issue debt for all phases of this project, therefore payment remains contingent
on debt issuance in accordance with applicable law.
Once Construction commences, COUNTY payment shall be made by fiscal quarter
prorated over the life of the construction but contingent upon reasonable progress in
construction as may be determined by the COUNTY.
Proposed Countv Pavment by Phase
Design:
$
ROW Acquisition:
$
Utility Relocation:
$
Construction:
$200,000
County Funding
Total:
$200,000
Proposed County Payment by Calendar Ouarter SUBJECT TO CHANGE
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
1 st Ouarter 2nd Ouarter 3rd Ouarter 4th Ouarter
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$200,000
$
$
$
$
$
$
Interlocal Agreement Transportation Bond 2006-2007 Page 3