2014-08-27 LO CITY OF
SOU THLAKE
SOUTHLAKE LIBRARY BOARD MEETING: August 27, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores; Southlake Library
Board members Lori Burr, Kim Roberts, Cheri Ross
SOUTHLAKE LIBRARY BOARD ABSENT: Ayako Miyazaki and Christina Esparza
STAFF PRESENT: Cynthia Pfledderer, City Librarian; and Jennifer Tucker, Librarian -
Technical Services
OTHERS PRESENT: Dr. Shahid Shafi
1. CALL TO ORDER
Library Board Chair Flores called the meeting of the Southlake Library Board to
order at 6:04 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Flores read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE June 25, 2014 SOUTHLAKE
LIBRARY BOARD MEETING.
Corrections to the June 25, 2014 meeting included the removal of Jennifer
Tucker from those present at the meeting.
APPROVED
A motion was made to approve the minutes from the June 25, 2014 Southlake
Library Board meeting.
Motion: Roberts
Second: Burr
Ayes: Flores and Ross
Nays: None
Abstain: None
Vote: 4 -0
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2014 Southlake Library Board Meeting
Page 2 of 3
Motion Carried.
3. REPORTS
3A. LIBRARIAN'S REPORT
City Librarian Pfedderer reported on the success of the Summer Reading
Program and shared participation statistics. The addition of the online summer
reader program has increased adult and children participation significantly, and
teen participation to a lessor degree. Last year the Summer Reading Program
had overall 2,754 people participating. However this year's program has seen
4,087 total participants. The overall program growth was 48 %. The largest
number of over 6,000 book reviews (92 %) was entered by children ages 12 and
under. The adult program was changed to encourage adults to use their library
and the growth went from 250 people in 2013 to over 1,000 in 2014.
Two grants were received including, $2,500 from the Southlake Women's Club to
purchase Playaway audio books for the children's collection and $2,000 from
Target for the 2015 Summer Reading Program.
The Library has a new Youth Librarian named Stacy Wells. She came from
McKinney Public Library and has a business degree as well as a Master of
Library Science.
3B. LIBRARY STATISTICS
City Librarian Pfledderer summarized the monthly Library statistic reports for
June and July that were provided in the meeting packets and responded to
questions regarding fluctuations in the reports. Changes have been made to the
format of the reports to simplify and refine the data provided. The Library is
buying 30% fewer items for new print materials that it was 5 years ago. This is
due to the investment in digital resources. A review of digital resources identified
Zinio, Freading, and Tumblebooks are not providing a sufficient return on
investment and the decision has been made to discontinue these subscriptions
and reinvest the money into new print materials. The magazine collection has
been reduced by approximately 10 %, for a savings of about $2,000. A request
has been made to City Council to increase the materials budget by $5,000 for FY
2015. These savings and any increase will be redirected to purchase more new
print materials for the Library annually. There will be a new focus on reducing
wait times for the most in- demand materials.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 27, 2014 Southlake Library Board Meeting
Page 3 of 3
4. DISCUSSION
4A. ANNUAL WORK PLAN
City Librarian Pfledderer presented the Annual Work Plan for the Library's Core
Services Areas as described by the Community Services Departmental Business
Plan.
5. PUBLIC FORUM — Chair Flores opened the public forum and asked for anyone
wishing to speak to come forward. Dr. Shafi expressed his gratitude for the
Library Board and their service to the Southlake community and encouraged
them to contact the Council for support. There was a discussion on the issue of
parking around Town Hall.
6. ADJOURNMENT
The meeting was adjourned by Chair Flores at 6:41 p.m.
Attest:
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Brenda Flores, Chair Cyn is Pfledderer
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork