Item 4ECITY OF
SOUTH LAKE
MEMORANDUM
September 9, 2014
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services Department
4E-1
Subject: Approve permit to allow the Sister Cities International Young Artists and
Authors Showcase exhibit January 6, 2015 through February 6, 2015 in
Southlake Town Hall lobby
Action
Requested: City Council approval of a permit to allow an art exhibit, January 6,
2015 — February 6, 2015, to be held in Town Hall lobby.
Background
Information: Southlake Sister Cities has submitted a permit request to host the
Sister Cities International Young Artists and Authors Showcase in
the Town Hall lobby during January — February 2015. Approval of
the permit requires a recommendation from the Southlake Arts
Council and final approval by the City Council.
Southlake Sister Cities is a local non-profit organization that is an
affiliate of Sister Cities International, Inc. and is dedicated to
fostering global understanding, friendship and communication
through education and exchanges. Currently, the City of Southlake
has a Sister City agreement with Tome, Japan (1991) and a
Friendship City agreement with Suzhou Wuzhong District, China
(2010).
The art exhibit, January 6, 2015 — February 6, 2015, will feature ten
(10) award -winning and finalist art pieces and seven (7) easels with
poem displays from the annual Sister Cities International Young
Artists and Authors Showcase. The exhibit will be displayed on the
walls, and will not exceed 30% of the lobby wall space. The artwork
will be hung on wall panels using the same gallery display
suspension system used for previously approved wall displays. The
easels will be displayed on the lobby floor, utilizing the space in the
four corners of the area. The pieces will be placed based on the
size of the piece and aesthetic concerns related to color and
composition. The exhibit will be managed and maintained by City of
Southlake staff.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — September 16, 2014
Page 2 of 4
4E -2
The exhibit is sponsored by Southlake Sister Cities, the Southlake
Arts Council and the Southlake Public Library. This event will be the
third such event for the City of Southlake.
The exhibit is not a fundraising event, but will provide cultural
opportunities for Southlake citizens and visitors to enjoy the talent,
skill and perspective of youth from around the world.
The Permit meets the provisions of the Public Arts Display and
Performance Policy. Approval of the permit for the exhibit will have
no financial impact on the City budget.
A copy of the Permit is attached for your review.
Previously approved public art displays in Town Hall lobby include:
2011
April 15 — 17, 2011 CISD Student Art Exhibit
April 19 — May 17, 2011 Art in the City and Reception
November 2 — November 30, 2011 Renderings of Roundabout Sculptures
December 17 — December 31, 2011 Sister Cities Young Artist Showcase
KG K
February 17 — April 16, 2012
April 26-29, 2012
September 9 — October 31, 2012
December 16 — January 25, 2013
2013
February 17 — April 28, 2013
April 26 — 28, 2013
September 8 — October 31, 2013
2014
February 23 — April 27, 2014
April 25-27, 2014
Sept 7—Oct 17, 2014
Winter Arts in Town Hall Reception and
Exhibit
CISD Student Art Exhibit
Fall Through the Lens Exhibit and
Reception
Sister Cities Young Artist Reception and
Showcase
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Touches of Hope Reception and
Exhibit
Strokes of Art in the Square Reception
and Exhibit
CISD Student Art Exhibit
Art Show Reception and Exhibit
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — September 16, 2014
Page 3 of 4
2015
4E - 3
January 6, 2015 — February 6, 2015 Sister Cities Young Artists & Authors
(pending approval) Showcase
February 22 — April 26, 2015 Strokes of Art in the Square Reception
and Exhibit
April 24 — 26, 2015 CISD Student Art Exhibit
Financial
Considerations: Approval of the permit for the exhibit in Town Hall lobby requires no
additional funding by the City.
Sister Cities International or the artists are not paid for display or
associated costs related to shipment of the photography pieces.
Strategic Link: This permit is linked to the City Council focus area of Partnerships
and Volunteerism. The permit also addresses the corporate
objectives of providing opportunities for partnerships and volunteer
involvement and enhancing the sense of community by providing
excellent customer service and citizen engagement opportunities.
It also addresses the City's Critical Business Outcomes by
continuing to implement Southlake 2030 Plan by focusing on short-
term initiatives.
Citizen Input/
Board Review: The permit for the exhibit complies with provisions of the Public Art
Display and Performance Policy.
Southlake Arts Council recommended approval (7-0) at their
August 26, 2014 meeting, changing the dates of the exhibit from
January 12, 2015—February 16, 2015 to January 6, 2015— February
6, 2015.
City Council consideration September 16, 2014
Legal Review: The Permit form was reviewed previously with the Public Art
Display and Performance Policy by the City Attorney
Alternatives: Alternatives may include the following:
• Approve the permit as presented
• Approve the permit with modifications
• Decision not to approve the permit
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — September 16, 2014
Page 4 of 4 4E -4
Supporting
Documents: Public Art Display Permit
Recommendation: City Council approval of the permit to allow the Sister Cities
International Young Artists and Authors Showcase exhibit January
6, 2015 through February 6, 2015 in Southlake Town Hall lobby.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council
Public Art Display and/or Performance
Facility and Property Use Permit
4E - 5
Please Note: All requests are taken on a first -come, first -served basis. Art Exhibit agreement is also
required to be signed before any display or performance may occur. Extensions may be granted by staff.
City Facility Requested: Southlake Town Hall, 1400 Main Street, Southlake — 2nd FI. Main lobby
Applicant:
Cell Phone:
Address:
Alternative Contact
Cell Phone:
Address:
Requested Date:
1) Exhibit:
CONTACT INFORMATION
Kiko Ekstrom, Southlake Sister Cities
817-713-9667
3400 Fox Fire Lane
E-Mail:
City: Southlake
Candice Edmondson, SL Arts Council
Phone: 817-713-9667
kikukoe(a)earthlink. net
State: TX Zip: 76092
Phone: 817-748-8311
N/A E-mail: cedmondson(a)ci.southlake.tu.us
1400 Main St, Ste. 210 City: Southlake State: TX Zip: 76092
DISPLAY or PERFORMANCE INFORMATION
January 6, 2015 — February 6, 2015
Type of Display or Performance:
1) Exhibition of ten (10) framed art pieces and seven (7) easel displays from the Sister Cities
International Young Artists & Authors Showcase
Duration of the Event or Performance:
1) Art Exhibit : Duration 5 weeks, January 6, 2015 — February 6, 2015
(set up and tear down dates to be determined)
Detailed Information including a wall or floor plan, display or performance details, including
planned activities and/or equipment/special needs required:
1) Art Exhibit - The exhibit will include ten (10) award -winning and finalist art pieces and seven (7)
easels with poem displays from the annual Sister Cities International Young Artists and Authors
Showcase. The exhibit will be displayed on the walls, and will not exceed 30% of the lobby wall
space. The artwork will be hung on wall panels using the same gallery display suspension system
Page 1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Permit for Photography Exhibit and Reception in Town Hall Lobby
Page 2 of 2
4E - 6
used for previously approved wall displays. The easels will be displayed on the lobby floor,
utilizing the space in the four corners of the area. The pieces will be placed based on the size of
the piece and aesthetic concerns related to color and composition. The exhibit will be managed
and maintained by City of Southlake staff.
The exhibition is sponsored by Southlake Sister Cities, the Southlake Arts Council, and the Southlake
Public Library.
Organization(s) Represented: Southlake Sister Cities, Southlake Arts Council, and Southlake Public
Library
Non -Profit: Yes X No
Is this display or performance to include a fund raiser? Yes No X
Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the
duration of the exhibit, but must occur in a specific event(s)
Please answer the following:
Does your organization maintain a Southlake Mailing address or PO Box? Yes X No
Do a majority of your members, including officers, reside in Southlake? Yes X No
Will your event cause any impact on City Staff or City resources? Yes X No
Page 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork