Item 4BItem 4B
CITY OF
SOUTH LAKE
MEMORANDUM
(September 16, 2014)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Approve Residential Developer Agreement with Maguire
Partners -Solana Land, L.P. for the Southlake Meadows
Addition Phase 1
Action
Requested: Approve a Residential Developer Agreement (RDA) with Maguire
Partners -Solana Land, L.P. for the Southlake Meadows Addition
Phase 1.
Background
Information: Maguire Partners -Solana Land, L.P. ("Developer") is developing the
Southlake Meadows addition within the City of Southlake. The
development will be located at the northeast corner of Sam School
Road and Dove Road. The addition consists of 56.83 acres and
will included 96 residential lots. Phase 1 and 2 consists of 60 lots
and 36 lots, respectively. The Developer currently plans to build
Phase 1 of the addition along with the Dove Road, Sam School
Road and N. Peytonville Avenue roundabout ("Roundabout"). By
constructing the Roundabout concurrently with the addition, the City
of Southlake ("City") will be able to improve mobility within this
sector of the City. This project was approved by the City Council
on March 5, 2013 under CP12-004, Land Use Plan Amendment
and ZA12-088, Zoning Change and Development Plan.
The Developer of the Southlake Meadows addition offered to
construct the roundabout as part of his development in order to
accelerate this planned Capital Improvement Project. This
residential Developer agreement will outline the terms of this
public/private partnership where the Developer will pay for the
paving within the Roundabout and the City will reimburse an
amount not to exceed $710,502, based on the construction cost
estimate provided by the Developer.
The Developer is also requesting additional reimbursement from
the City for the right of way acquisition in the amount not to exceed
$159,695.
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Item 4B
The total amount not to exceed for this request is $870,197. The
City Council approved $815,000 for the Roundabout in the Capital
Improvements Project Budget in prior years. This cost included the
engineering design fee and construction of the Roundabout. The
budgeted amount did not include right of way acquisition.
ROUNDABOUT PARTICIPATION
The Developer is proposing to install $6.2 million of public
improvements with the Southlake Meadows addition. As part of the
public/private partnership the Developer has requested that the City
participate in the following costs associated with the construction of
the Roundabout:
Water/Sewer/Drainage $306,363
Paving, Erosion Control, Retaining Walls, Excavation $272,967
Engineering Design $131,712
Total Cost for Public Improvements $710,502
The Developer is contributing $336,809 toward the public paving
cost of the roundabout.
RIGHT OF WAY ACQUISITION
The Developer has negotiated and acquired the right of way
needed for the Roundabout and is requesting that the City
participate in these costs. The planned Roundabout required
additional right of way to be obtained at this intersection. Three
property owners at the intersection are impacted by the
construction of the Roundabout. As part of the negotiations, the
Developer agreed to fund the relocation of amenities within these
properties in exchange for the right of way. This partnership with
the Developer results in a considerable savings to the City in right
of way acquisition costs. The Developer has requested City
participation in the following costs for right of way:
Glosser Property (1170 W. Dove Rd.) — 0.163 Acre
A portion of the existing commercial driveway and parking lot is
located within the 0.163 acre of right of way acquisition. The
property owner requested a new concrete parking lot and driveway,
installation of a sanitary sewer service and demolition of the septic
tank, a slide gate with opener and electrical work. The total cost for
these improvements is $204,051.
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Item 4B
Colvin Property (2280 N. Peytonville)
Additional right of way is not required at this property but it is still
impacted by the Roundabout. The property owner requested the
relocation of a driveway, landscape and irrigation restoration,
screen walls and new slider gates. The total cost for the
improvements is $144,579.
Avary Property (1075 W. Dove Rd.) — 0.032 Acre
The property owner requested relocating the pond equipment and
water well located within the 0.032 acre required for right of way.
The property owner also requested the restoration of the
landscaping and irrigation, a new driveway, and demolition of the
existing columns and fence. The total cost for this acquisition is
$254,229.
Right of Way Acquisition
Total
City
Developer
Cost
Glosser Property
$204,051
$96,995
$107,056
1170 W. Dove Rd.
Colvin Property
$144,579
$0
$144,579
2280 N. Pe tonville Ave.
Avary Property
$254,229
$62,700
$191,529
1075 W. Dove Rd.
Engineering & Exhibits
$48,288
RIGHT OF WAY
$602,859
$159,695
$491,452
ACQUISITION TOTAL:
SUMMARY OF COSTS
The Developer is requesting a total of $870,197 for the construction
of the public improvements and participation in the right of way
acquisition costs of the Roundabout. Below is a summary of the
costs:
Total Cost
City
Developer
Public Improvements
$5,611,820
$710,502
$4,901,318
of Way Acq uisition
$651,147
$159,695
$491,452
-Right
GRAND TOTAL:
$6,262,961
$870,197
13.9%
$5,392,770
86.1 %
OTHER CONSIDERATIONS
The Developer has requested that the City allow a temporary
closing of Sam School Road for the purpose of constructing the
portion of the roadway associated with the construction of the
Roundabout. This section of roadway will be realigned to the west
where it will intersect with the Roundabout. The Developer will
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Item 4B
make a good faith effort to complete the necessary work within 120
working days. The closure will decrease the duration of the work in
this area and allow for a safer work zone.
The Developer is requesting 9 residential lots out of the 60 to be
released after the installation of the public improvements. The
typical amount of lots to be released per the standard residential
developer agreement is 10%, or 6 lots in this case.
The Developer is also the constructing the Gateway Lakes addition
and is requesting reimbursement of the park fees for this
development. The Developer will install $174,000 of park amenities
in the Gateway Lakes park.
At the October 14, 2013 Parks Board Meeting the Developer
presented the Gateway Lakes park plan along with the Southlake
Meadows park plan. The park fees for Southlake Meadows are
$174,000 and the Developer requested that these park fees be
used for the park improvements of the Gateway Lakes park. City
Council approved this request which was included in the Gateway
Lakes Residential Developer Agreement on September 2, 2014.
The Developer is installing $174,000 in park amenities at Gateway
Lakes and therefore requesting a reimbursement of the park fees in
the Southlake Meadows Residential Developer Agreement.
The park fees for the Southlake Meadows addition Phase 1 and 2
have been paid with this agreement.
Financial
Considerations: Funding for the design, construction and right of way acquisition for
the Dove Road, Sam School Road and N. Peytonville Avenue
roundabout has been allocated in the General Fund and Storm
Water Utility System (SWUS) Fund in the amount of $815,000. The
funding included the engineering design fee and construction costs
for the Roundabout. Additional funding for the remainder is
available in the SWUS Fund.
The CIP budgeted amount did not include right of way acquisition.
This partnership with the Developer may result in a considerable
savings to the City.
Citizen Input/
Board Review: N/A
Legal Review: Staff and City Attorney conducted various discussions to determine
which mechanism was applicable for reimbursing the Developer for
the public improvement costs associated with this Development. A
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