2014-08-12 CITY O F
SOUTHLAKE
Senior Advisory Commission Meeting:
August 12, 2014
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chair Nancy Sporn, Secretary Marge Kyle; SAC members, Jean
Boland and Charlie Boyd
Commission Members Absent: David Baltimore, Beverly Blake, Louis Braun and
Barbara Pappy
Staff Members Present: Director of Community Services Chris Tribble; Steve Moore,
Recreation Superintendent; Soheila Phelps, Senior Services Coordinator;
Communications & Website Manager Pilar Schank; and Assistant to the Director Cassie
Tucker
Staff Members Absent: None
Guests: Southlake resident Bernie McCauley
Liaisons: CARS Chair Brighton Greene
Public Forum: Southlake resident Richard Schneider
1. CALL TO ORDER
Chair Sporn called the meeting of the Senior Advisory Commission to order at
1:03 p.m.
The agenda items were considered out of the regular agenda sequence.
3. DISCUSSION
3A. GUEST PRESENTATION — CITY COUNCILMEMBER SHADID SHAFI
City Councilmember Dr. Shadid Shafi spoke about his background, his goals to
represent all citizens of Southlake, and his desire to learn more about the Senior
Advisory Commission. Commission members expressed satisfaction with the
new community recreation center /senior center. Ideas to attract younger seniors
in the community to participate in the Center's programs and opportunities to
City of Southlake Values:
Integrity ♦ Innovation • Accountability • Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the August 12, 2014
Page 2 of 5
advertise the Senior Center were discussed. Dr. Shafi talked about encouraging
participation by enhancing the Center's brand to reflect the positive
achievements and accomplishments of the senior population. He also spoke
about participation on the City's boards and commissions.
Southlake resident Richard Schneider attended the meeting and spoke to the
Commission about marketing of Senior Center and suggested advertising with
post cards.
4. REPORTS
4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES
Communications & Website Manager Pilar Schank presented the City Manager's
Report and responded to questions regarding traffic and signal light issues. The
Commission was encouraged to attend the Joint City Council and Boards and
Commissions meeting on August 12, 2014 where information on the community
recreation center will be presented.
4B. METROPORT MEALS ON WHEELS
MMOW representative Mary King was not present at the meeting to provide the
usual monthly report. A copy of the monthly statistical report was distributed and
summarized by Director Tribble.
4C. CALL A RIDE SOUTHLAKE
CARS Chair Brighton Greene summarized the purpose of CARS and how it is
funded. The June and July CARS monthly participation reports were distributed
and some trip statistics were highlighted. Mr. Greene was available to respond to
questions.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on upcoming events and
programs at the Center and an increase in attendance for the events.
The 3 Quarter Written Report to City Council (Agenda Item 6C) was also
presented and discussed at this time. A correction was made to the draft Report.
Commission members also asked about the increase of the bus field trip
reservation fee from $3.00 to $5.00 or $7.00 per trip. A discussion item will be
placed on the September meeting agenda for the Commission to discuss the
fees and provide feedback.
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 12, 2014
Page 3 of 5
4E. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Board member Nancy Sporn updated the
Commission on SSFI's purpose and history. SSFI is currently in the process of
reorganizing its organization. Fundraising materials are being printed as well as
memberships are being solicited. Ms. Sporn was available to answer questions.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion. Secretary Kyle read the consent
agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 10, 2014 REGULAR
SENIOR ADVISORY COMMISSION.
There were no corrections to the minutes.
APPROVED
A motion was made to accept the minutes of the June 10, 2014 meeting as
presented.
Motion: Sporn
Second: Boland
Ayes: Boland, Boyd, Kyle, and Sporn
Nays: None
Abstention None
Vote: 4 -0
Motion Carried.
City Councilmember Gary Fawks has accepted an invitation to be the guest
speaker at the October SAC meeting. A representative from HarborChase of
Southlake, a retirement center being built in Southlake, has been invited to
attend the September meeting.
6. CONSIDER
6A. ELECTION OF VICE CHAIRMAN TO FILL UNEXPIRED TERM VACANCY
Chair Sporn presented the item to fill the Vice Chairman position and accepted
the nomination of Charlie Boyd by SAC member Jean Boland.
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 12, 2014
Page 4 of 5
A motion was made to approve Charlie Boyd as Vice Chairman.
Motion: Boland
Second: Kyle
Ayes: Boland, Boyd, Kyle, and Sporn
Nays: None
Abstention None
Vote: 4 -0
Motion Carried.
6B. RECOMMENDATION ON FY 2015 SENIOR SERVICES GENERAL FUND
OPERATING BUDGET
Community Services Director Tribble provide information about the proposed FY
2015 senior services division budget, revenue information, sponsorship funding
and community recreation center budget. This item was discussed by the
Commission and Mr. Tribble responded to questions.
APPROVED
A motion was made to approve the FY 2015 Senior Services General Fund
Operating Budget as presented.
Motion: Boyd
Second: Boland
Ayes: Boland, Boyd, Kyle, and Sporn
Nays: None
Abstention None
Vote: 4 -0
Motion Carried.
6C. SENIOR ADVISOR COMMISSION 3 QUARTER WRITTEN REPORT TO
CITY COUNCIL
This item was presented during consideration of Agenda Item 4D. One correction
was made to the Report.
5. PUBLIC FORUM
Southlake resident Richard Schneider spoke to SAC about advertising the Senior
Advisory Commission and senior center programs during Agenda Item 3A.
7. ADJOURNMENT
APPROVED
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 12, 2014
Page 5 of 5
A motion was made and unanimously approved to adjourn the meeting at 2:36
p.m.
Motion: Kyle
Second: Sporn
Ayes: Boland, Boyd, Kyle, and Sporn
Nays: None
Abstention None
Vote: 4 -0
Motion Carried.
Nan porn, Chair Steve Moore, R creation Superintendent
Community Services
A tape recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork