2014-09-04 P&Z MeetingCITY OF
SOUTH LAI4CE
TEXAS
PLANNING AND ZONING COMMISSION MEETING: SEPTEMBER 4, 2014
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
PLANNING AND ZONING COMMISSION WORK SESSION: 5:30 P.M.
1. Call to Order.
2. Recap of City Council's action and discussion on Planning & Zoning
recommended cases.
3. Discussion of all items on tonight's meeting agenda.
4. Adjournment.
REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning
Commission work session.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071. Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Reaular Session or at anv time durina the
meeting that a need arises for the Plannina and Zoning Commission to
seek advice from the City Attornev as to the posted subiect matter of this
Planning and Zoning Commission meeting. Section 551.071: Consultation
with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Consider approval of the minutes for the Planning and Zoning Commission
meeting held on August 21, 2014.
4. Administrative Comments.
Planning & Zoning Commission Agenda
September 4, 2014
Page 1 of 3
CITY OF
SOUTHLAKT
TEXAS
REGULAR AGENDA:
5. Consider: ZA14-084, Site Plan for Harborchase of Southlake on property
described as Tracts 4C, 4C1, 4C2 and 4C3, Absalom H. Chivers Survey,
Abstract No. 299, City of Southlake, Tarrant County, Texas and located at 600,
700 and 750. E. State Hwy. 114 and 900 E. Highland St., Southlake, Texas.
Current Zoning: "AG" Agricultural District. Requested Zoning: "S -P-2"
Generalized Site Plan District.SPIN Neighborhood # 3.
PUBLIC HEARING
6. Consider: ZA14-086, Preliminary Plat for Harborchase of Southlake on
property described as Tracts 4C, 4C1, 4C2 and 4C3, Absalom H. Chivers
Survey, Abstract No. 299, City of Southlake, Tarrant County, Texas and located
at 600, 700 and 750. E. State Hwy. 114 and 900 E. Highland St., Southlake,
Texas. Current Zoning: "AG" Agricultural District. Requested Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood # 3.
PUBLIC HEARING
7. Consider: ZA14-102, Zoning Change and Development Plan for the Carillon
Corporate District located on property described as Tracts 3B & 3132 and a
portion of Tract 3A1, L. Chivers Survey, Abstrct No. 300, City of Southlake,
Tarrant County, Texas and located at 400 & 430 E. State Highway 114 and
1700 N. Carroll Avenue, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN Neighborhood #3.
PUBLIC HEARING
8. Consider: ZA14-085, Site Plan for One Carillon Court located on property
described as Tracts 3B & 3B2 and a portion of Tract 3A1, L. Chivers Survey,
Abstrct No. 300, City of Southlake, Tarrant County, Texas and located at 400 &
430 E. State Highway 114 and 1700 N. Carroll Avenue, Southlake, Texas.
Current Zoning: "ECZ' Employment Center Zoning District. SPIN
Neighborhood #3.
PUBLIC HEARING
9. Consider: ZA14-092, Site Plan for Gateway Church Phase II — Parking
Improvements on property described as Lot 1, Block 1, Gateway Church —114
Campus, an addition to the City of Southlake, Tarrant County, Texas, located at
700 Blessed Way, Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. SPIN Neighborhood #4.
PUBLIC HEARING
Planning & Zoning Commission Agenda
September 4, 2014
Page 2 of 3
CITY OF
SOUTIHLAKE
TEXAS
10. Consider: ZA14-101, Site Plan for Trader Joe's on property described as Lot
4, Block 5R, Southlake Town Square, an addition to the City of Southlake,
Tarrant County, Texas; and located at 141 Grand Ave., Southlake, Texas.
Current Zoning is "DT" Downtown District. SPIN Neighborhood #S.
PUBLIC HEARING
11. Consider: Meeting Adjournment.
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 29, 2014, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
patl� all
Lori Payne, TRYAC =;
City Secretary
If you plan to attend this public eetii�nd•Pfve a disability that requires special needs, please advise
the City Secretary 48 hours in aJ\4f&r wi�A19 7-748-8016, and reasonable accommodations will be made
to assist you.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Planning and Zoning Commission may
conduct a private consultation with its attorney when the Planning and Zoning
Commission seeks the advice of its attorney concerning any item on this agenda or on a
matter in which the duty of the attorney to the Planning and Zoning Commission under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551.
Planning & Zoning Commission Agenda
September 4, 2014
Page 3 of 3
V CI TY O F
SOUFTHLAKE
TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 4, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Chairman Hudson, Vice Chairman Parrish, Michael
Forman, Shawn McCaskill, Daniel Kubiak, Kate Smith, and Michael Springer
STAFF PRESENT: Deputy Director, Dennis Killough; Steve Anderson, Civil Engineer;
Om Chhetri, Civil Engineer; Daniel Cortez, Principal Planner; and Holly Blake,
Commission Secretary.
WORK SESSION:
Item No. 1 — Call to Order: Chairman Hudson called the work session to order at 6:00
p.m.
Item No. 2 — Recap of City Council's action and discussion on Planning and Zoning
recommended cases.
Item No. 3— Discussion of all items on tonight's meeting agenda.
Item No. 4 — Adjournment. Chairman Hudson adjourned the work session at 6:30 p.m.
Regular Session:
Agenda Item No. 1 — Call to Order: Chairman Hudson called the regular meeting to order
at 6:39 p.m.
Agenda Item No. 2 — Executive Session:
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene: Action necessary on items discussed in Executive Session.
Agenda Item No. 3 — Approval of Minutes:
Motion to approve the minutes dated August 21, 2014 subject to the changes to
Chairman Hudson opening and adjourning the work session instead of Vice Chairman
Parrish.
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 1 of 8
Motion: Parrish
Second: Springer
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith, and Hudson
Nays: None
Abstain: Springer
Approved: 6 -0 -1
Agenda Item No. 4 — Administrative Comments.
Staff had no comments.
REGULAR AGENDA:
Agenda Item No. 10: ZA14 -101, Site Plan for Trader Joe's on property described as
Lot 4, Block 5R, Southlake Town Square, an addition to the City of Southlake, Tarrant
County, Texas; and located at 141 Grand Ave., Southlake, Texas. Current Zoning is
"DT" Downtown District. SPIN Neighborhood #8.
PUBLIC HEARING
Daniel Cortez, Principal Planner, presented Item 10, ZA14 -101.
Frank Bliss, Town Square Management, 1256 Main Street, gave a separate
presentation showing the changes that are being requested.
Commissioner Springer asked about the art work proposed.
Frank Bliss explained the architecture of the art work and the installation.
Commissioner Kubiak commented on the lighting and the look of the building and is
pleased with the outcome. Also, Commissioner Kubiak asked about an opening
timeframe.
Mr. Bliss stated that the first of the year seems to be the timeframe.
Commissioner Springer questioned the landscaping.
Mr. Bliss explained the landscaping choices around Trader Joe's.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA14 -101, subject to Staff Report dated August 29, 2014.
Motion: Parrish
Second: Forman
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith and Hudson
Nays: Springer
Abstain: None
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 2 of 8
Approved: 6 -1 -0
Agenda Item No. 9: ZA14 -092, Site Plan for Gateway Church Phase II — Parking
Improvements on property described as Lot 1, Block 1, Gateway Church — 114
Campus, an addition to the City of Southlake, Tarrant County, Texas, located at 700
Blessed Way, Southlake, Texas. Current Zoning: "NR -PUD" Non - Residential Planned
Unit Development District. SPIN Neighborhood #4.
PUBLIC HEARING
Daniel Cortez, Principal Planner, presented Item 9, ZA14 -092.
John Gaugler with Hart, Gaugler & Associates, 12801 N Central Expressway came
forward with a separate presentation.
Chairman Hudson asked about timeframe.
Brad Henderson, Gateway Church, 500 S Nolen came forward. Mr. Henderson stated
that they are hoping to break ground in 2016.
Commissioner Kubiak asked about policy with the adjoining Middle School.
Mr. Henderson stated that Gateway has a joint parking agreement with CISD that is
beneficial for both parties.
Commissioner Springer asked about the foundation schedule.
Mr. Gaugler stated that the timeframe is based on the geo tech report for future
foundations.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA14 -092, subject to Site Plan Review Summary No. 2 and
Staff Report, dated August 29, 2014.
Motion: Parrish
Second: Smith
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0 -0
Agenda Item No. 5: ZA14 -084, Site Plan for Harborchase of Southlake on property
described as Tracts 4C, 4C1, 4C2 and 4C3, Absalom H. Chivers Survey, Abstract No.
299, City of Southlake, Tarrant County, Texas and located at 600, 700 and 750. E.
State Hwy. 114 and 900 E. Highland St., Southlake, Texas. Current Zoning: "AG"
Agricultural District. Requested Zoning: "S -P -2" Generalized Site Plan District.SPIN
Neighborhood # 3.
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 3 of 8
PUBLIC HEARING
Daniel Cortez, Principal Planner, presented Items 5 and 6, ZA14 -084 and ZA14 -086
together.
Tom Dwyer with Silverstone Healthcare and Javier Jaramillo with Pacheco Koch came
forward and gave a separate presentation.
Commissioner Springer asked about the rear portion of the property and how it will be
used.
Mr. Dwyer stated that the area would remain open for resident use with some trails.
Chairman Hudson asked about the timeframe and phasing.
Mr. Dwyer stated that they are hoping to break ground first quarter of next year and in
regards to phasing, it is considered to be one project so there will be no phasing.
Chairman Hudson asked about deliveries.
Mr. Dwyer stated that there will be limited deliveries but no big trucks.
Commissioner Kubiak asked about the entrance on Highland Street and if it could be a
right in /right out entrance /exit.
Mr. Dwyer agreed to the entrance request.
Commissioner Kubiak asked about the height and stories of the structure and if it was
typical for it to be three and /or four stories.
Mr. Dwyer stated yes. It depends on the area and the municipality.
Commissioner Kubiak asked about market saturation and occupancy of this facility.
Mr. Dwyer explained the marketing for this use and the development to assist in
keeping the development occupied.
Commissioner Kubiak asked about resident age.
Mr. Dwyer stated the statistics regarding occupancy and average age of the residence.
Chairman Hudson opened and closed the public hearing.
Motion to approve ZA14 -084, subject to Site Plan Review Summary No. 2 and
Staff Report dated August 29, 2014 and granting all three variances as requested
and noting the applicant's willingness to make the entrance along Highland Street
a right in and right out after the final construction of Kirkwood Blvd.
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 4 of 8
Motion: Parrish
Second: Smith
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0 -0
Agenda Item No. 6: ZA14 -086, Preliminary Plat for Harborchase of Southlake on
property described as Tracts 4C, 4C1, 4C2 and 4C3, Absalom H. Chivers Survey,
Abstract No. 299, City of Southlake, Tarrant County, Texas and located at 600, 700 and
750. E. State Hwy. 114 and 900 E. Highland St., Southlake, Texas. Current Zoning:
"AG" Agricultural District. Requested Zoning: "S -P -2" Generalized Site Plan
District. SPIN Neighborhood # 3.
PUBLIC HEARING
Motion to approved ZA14 -086, subject to Plat Review Summary No. 2 and Staff
Report dated August 29, 2014 and granting all three variances as requested and
noting the applicant's willingness to make the entrance along Highland Street a
right in and right out after the final construction of Kirkwood Blvd.
Motion: Parrish
Second: Smith
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0 -0
Agenda Item No. 7: ZA14 -102, Zoning Change and Development Plan for the
Carillon Corporate District located on property described as Tracts 3B & 3B2 and a
portion of Tract 3A1, L. Chivers Survey, Abstrct No. 300, City of Southlake, Tarrant
County, Texas and located at 400 & 430 E. State Highway 114 and 1700 N. Carroll
Avenue, Southlake, Texas. Current Zoning: "ECZ" Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN Neighborhood #3.
PUBLIC HEARING
Daniel Cortez, Principal Planner, presented Items 7 and 8, ZA14 -102 and ZA14 -085
together.
Jeff Kennemer and Heith Johnson with Hines, 2200 Ross Avenue came forward with a
separate presentation.
Commissioner Springer asked about the carports and possibly a parking garage
instead.
Mr. Kennemer stated that the cost would increase the rates and Hines would not be
able to be competitive for office space.
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 5 of 8
Commissioner Springer expressed concern about too much concrete and not enough
land.
Commissioner Kubiak asked about future development in regards to more office space
or possible retail.
Mr. Kennemer stated that it would be based on the demand. Mr. Kennemer continued to
state that the demand will most likely move towards entertainment and restaurants
along with a hotel.
Commissioner Kubiak asked about what tenants are to be expected and how it relates
to the parking needs and structures.
Mr. Johnson stated that the type of tenants they see coming in is more family type
ownerships, small retail and small corporations. No call centers.
Commissioner Kubiak expressed concern about the carports.
Chairman Hudson is not concerned about the carports, but expressed concern over the
fagade.
Mr. Kennemer addressed the concerns of the Commission.
Commissioner Smith shared Chairman Hudson's concerns.
Mr. Johnson stated that the concerns or requests are cost prohibited and would not
allow Carillon to be competitive in the market.
Commissioner Parrish expressed his concern about the carports and would prefer a
parking garage. Does not like the shape of the building along with the elevations and
facade. Commissioner Parrish continued to express concern about an additional hotel
and would like the ability to weigh in on the site plan.
The Commission asked Staff to address the zoning and explain the process regarding
the hotels.
Dennis Killough explained the process and the zoning for Carillon.
The Commission gave the applicant suggestions regarding more stone, Tess box style,
better landscaping, parking, etc. The Commission also advised the applicant to their
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 6 of 8
options and what the Commission and City Council are looking for especially along SH
114.
Commissioner Smith asked Staff about amending the ordinance in regards to an
additional hotel.
Dennis Killough explained the process and what will need to be done.
Commissioner Kubiak asked about occupancy and demand.
Mr. Johnson explained marketing and demand of the product.
Commissioner Kubiak asked about the windows and glass.
Mr. Johnson stated that the design fits with Carillon.
Chairman Hudson opened and closed the public hearing.
Agenda Item No. 8: ZA14 -085, Site Plan for One Carillon Court located on property
described as Tracts 3B & 3B2 and a portion of Tract 3A1, L. Chivers Survey, Abstrct
No. 300, City of Southlake, Tarrant County, Texas and located at 400 & 430 E. State
Highway 114 and 1700 N. Carroll Avenue, Southlake, Texas. Current Zoning: "ECZ"
Employment Center Zoning District. SPIN Neighborhood #3.
PUBLIC HEARING
Motion to table both ZA14 -102 and ZA14 -085 to the October 9, 2014 Planning and
Zoning Regular Meeting per the applicant's request.
Motion: Parrish
Second: Smith
Ayes: Forman, McCaskill, Parrish, Kubiak, Smith, Springer and Hudson
Nays: None
Abstain: None
Approved: 7 -0 -0
Agenda Item No. 11: Meeting Adjourned at 8:30 p.m.
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 7 of 8
Robert Hudson
ATTEST: Chairman
1 0 'EC
Holly Blake
Commission Secretary
Planning and Zoning Commission Meeting Minutes — September 4, 2014
Page 8 of 8