Item 4ECITY OF
SOUTHLAKE
4E-1
MEMORANDUM
August 26, 2014
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Southlake Parks Development Corporation (SPDC) Matching
Funds request from Southlake Cricket Club for construction of
cricket pitch at Bob Jones Park
Action Requested: City Council approval of the SPDC Matching Funds request
from Southlake Cricket Club to contribute to the construction
cost of the cricket pitch area at Bob Jones Park.
Background
Information: This request is presented in conjunction with the previous
agenda item for a FUA with Southlake Cricket Club.
The SPDC Matching Funds request from Southlake Cricket
Club is for $6,916 cash contribution toward the construction
cost of the cricket pitch at Bob Jones Park.
The total construction cost for the cricket project is estimated
at $13,832 and includes construction of a concrete base and
synthetic turf to match existing grade. Southlake Cricket
Club proposes to contribute 50% of the construction costs
(estimated at $6,916) in matching funds.
Staff has reviewed the request from Southlake Cricket Club
and recommends approval based on the request meeting
the criteria designated within the SPDC Matching Funds
Policy.
Funding is available in the SPDC Matching Funds budget.
The Parks and Recreation Board recommended approval (7-
0) at their August 12, 2014 meeting. SPDC and City Council
will consider the request on September 2, 2014 along with
the facilities utilization agreement.
A copy of the SPDC Matching Funds application is included
for your review in the packet.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — September 2, 2014
Page 2of3 4E -2
Financial
Considerations: Approval of the matching funds request will assist with
offsetting the capital construction costs of the cricket pitch
area at Bob Jones Park.
The SPDC Matching Funds Budget available balance is
approximately $291,119. If the SPDC Matching Funds
request from Southlake Cricket Club to contribute to the
construction cost of the cricket pitch area at Bob Jones Park
in the amount of $6,916 is granted, an unencumbered
balance of approximately $284,203 will remain in the
Matching Funds budget.
Recent requests for SPDC matching funds include:
• Southlake Baseball Association for $39,000 toward
construction cost of two dual use batting
cages/pitching warm up structures for the 60/90 Field
in Bicentennial Park (August 2014)
• Miracle League of Southlake for $1,662 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (May 2014)
• 2012/13 Leadership Southlake Class for up to
$25,000 for signage at BJNCP (April 2013)
• Miracle League of Southlake for $10,250 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
• Miracle League of Southlake for $50,000 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (September 2012)
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Partnerships and
Volunteerism and meets the Corporate Objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Actively Promote Opportunities for Partnerships
and Volunteer Involvement, Invest to Provide and Maintain
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — September 2, 2014
Page 3of3
4E - 3
High Quality Public Assets, and Collaborate with Select
Partners to Implement Service Solutions.
Citizen Input/
Board Review: Southlake Cricket Club has committed funds in the amount
of $6,916 towards the construction of the cricket pitch area
at Bob Jones Park.
Parks & Recreation Board Tabled item April 14 and June 9,
2014
Parks & Recreation Board recommended approval (7-0)
August 12, 2014
SPDC and City Council will consider September 2, 2014
Legal Review: N/A
Alternatives: Alternatives may include the following:
■ Approval as presented
■ Approval with input as desired
■ Decision not to approve
Supporting
Documents:
■ SPDC Matching Funds Request Application Form
Staff
Recommendation: City Council approval of the Southlake Parks Development
Corporation Matching Funds request in the amount of
$6,916 from Southlake Cricket Club to contribute to the
construction cost of the cricket pitch at Bob Jones Park.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Revised 03.08. - 4
PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION
Project Name: CRICKET PITCH AT BOB JONES PARK
Project Location: Bob Jones Park Multi -purpose Field #1
Contact Person: Parvez Malik
Organization: Southlake Cricket Club
Mailing Address: 925 Randol Mill Avenue
City: Southlake state: Texas ZIP: 76092
Phone: 817.249.9666 Cell: Fax:
Additional Contact Person: Phone:
Project Description: Matching funds requested for construction costs
to have a Cricket Pitch installed on the Bob Jones Park multi-
purpose Field #1. The pitch will be constructed with a concrete
base and synthetic turf to match existing grades.
1,064 Sq. Ft. @ $13.00 Sq. Ft.
Project Justification:
Proposed Start Date: TBD Proposed Completion Date: TBD
Projected Cost: $13,832.00 Funds Requested: $6,916.00
Check One: Standard Match x OR In -Kind Match %Match Proposed: 1 00%
Does the individuaVorganization currently have its portion of the requested funds match? Yes
If not, when does the individual/organization anticipate having its portion of the match?