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Item 4ECITY OF SOUTHLAKE 4E-1 MEMORANDUM August 26, 2014 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Southlake Parks Development Corporation (SPDC) Matching Funds request from Southlake Cricket Club for construction of cricket pitch at Bob Jones Park Action Requested: City Council approval of the SPDC Matching Funds request from Southlake Cricket Club to contribute to the construction cost of the cricket pitch area at Bob Jones Park. Background Information: This request is presented in conjunction with the previous agenda item for a FUA with Southlake Cricket Club. The SPDC Matching Funds request from Southlake Cricket Club is for $6,916 cash contribution toward the construction cost of the cricket pitch at Bob Jones Park. The total construction cost for the cricket project is estimated at $13,832 and includes construction of a concrete base and synthetic turf to match existing grade. Southlake Cricket Club proposes to contribute 50% of the construction costs (estimated at $6,916) in matching funds. Staff has reviewed the request from Southlake Cricket Club and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. Funding is available in the SPDC Matching Funds budget. The Parks and Recreation Board recommended approval (7- 0) at their August 12, 2014 meeting. SPDC and City Council will consider the request on September 2, 2014 along with the facilities utilization agreement. A copy of the SPDC Matching Funds application is included for your review in the packet. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — September 2, 2014 Page 2of3 4E -2 Financial Considerations: Approval of the matching funds request will assist with offsetting the capital construction costs of the cricket pitch area at Bob Jones Park. The SPDC Matching Funds Budget available balance is approximately $291,119. If the SPDC Matching Funds request from Southlake Cricket Club to contribute to the construction cost of the cricket pitch area at Bob Jones Park in the amount of $6,916 is granted, an unencumbered balance of approximately $284,203 will remain in the Matching Funds budget. Recent requests for SPDC matching funds include: • Southlake Baseball Association for $39,000 toward construction cost of two dual use batting cages/pitching warm up structures for the 60/90 Field in Bicentennial Park (August 2014) • Miracle League of Southlake for $1,662 toward construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (May 2014) • 2012/13 Leadership Southlake Class for up to $25,000 for signage at BJNCP (April 2013) • Miracle League of Southlake for $10,250 toward construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (April 2013) • Miracle League of Southlake for $50,000 toward construction cost for the Texas Rangers Miracle League Field at Bicentennial Park (September 2012) Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the Corporate Objectives to Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Actively Promote Opportunities for Partnerships and Volunteer Involvement, Invest to Provide and Maintain City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Shana Yelverton, City Manager Meeting Date — September 2, 2014 Page 3of3 4E - 3 High Quality Public Assets, and Collaborate with Select Partners to Implement Service Solutions. Citizen Input/ Board Review: Southlake Cricket Club has committed funds in the amount of $6,916 towards the construction of the cricket pitch area at Bob Jones Park. Parks & Recreation Board Tabled item April 14 and June 9, 2014 Parks & Recreation Board recommended approval (7-0) August 12, 2014 SPDC and City Council will consider September 2, 2014 Legal Review: N/A Alternatives: Alternatives may include the following: ■ Approval as presented ■ Approval with input as desired ■ Decision not to approve Supporting Documents: ■ SPDC Matching Funds Request Application Form Staff Recommendation: City Council approval of the Southlake Parks Development Corporation Matching Funds request in the amount of $6,916 from Southlake Cricket Club to contribute to the construction cost of the cricket pitch at Bob Jones Park. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Revised 03.08. - 4 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: CRICKET PITCH AT BOB JONES PARK Project Location: Bob Jones Park Multi -purpose Field #1 Contact Person: Parvez Malik Organization: Southlake Cricket Club Mailing Address: 925 Randol Mill Avenue City: Southlake state: Texas ZIP: 76092 Phone: 817.249.9666 Cell: Fax: Additional Contact Person: Phone: Project Description: Matching funds requested for construction costs to have a Cricket Pitch installed on the Bob Jones Park multi- purpose Field #1. The pitch will be constructed with a concrete base and synthetic turf to match existing grades. 1,064 Sq. Ft. @ $13.00 Sq. Ft. Project Justification: Proposed Start Date: TBD Proposed Completion Date: TBD Projected Cost: $13,832.00 Funds Requested: $6,916.00 Check One: Standard Match x OR In -Kind Match %Match Proposed: 1 00% Does the individuaVorganization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match?