2014-06-25 CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: JUNE 25, 2014
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores; Southlake Library
Board members Lori Burr, Christina Esparza, Kim Roberts
SOUTHLAKE LIBRARY BOARD ABSENT: Sally Biersmith, Ayako Miyazaki, and
Cheri' Ross
STAFF PRESENT: Chris Tribble, Director of Community Services Department; Cynthia
Pfledderer, City Librarian; and Jennifer Tucker, Librarian - Technical Services
OTHERS PRESENT: None
1. CALL TO ORDER
Library Board chair Flores called the meeting of the Southlake Library Board to
order at 6:06 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Flores read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 23, 2014 JOINT
SOUTHLAKE ARTS COUNCIL AND SOUTHLAKE LIBRARY BOARD
MEETING.
There were no corrections to the joint April 23, 2014 meeting minutes.
APPROVED
A motion was made to approve the minutes from the April 23, 2014 joint
Southlake Arts Council and Southlake Library Board meeting.
Motion: Burr
Second: Roberts
Ayes: Burr, Esparza, Flores and Roberts
Nays: None
Abstain: None
City of Southlake Values:
Integrity • Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 25, 2014 Southlake Library Board Meeting
Page 2 of 4
Vote: 4 -0
Motion Carried.
2B. APPROVAL OF THE MINUTES FROM THE APRIL 23, 2014 REGULAR
SOUTHLAKE LIBRARY BOARD MEETING.
There were no corrections to the April 23, 2014 regular meeting minutes.
APPROVED
A motion was made to approve the minutes from the April 23, 2014 regular
Southlake Library Board meeting.
Motion: Roberts
Second: Burr
Ayes: Burr, Esparza, Flores and Roberts
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
3. CONSIDER
3A. ELECTION OF OFFICERS
The Board considered the election of a chair and vice chair for the Southlake
Library Board to serve June 2014 through October 2014 or until their successors
are elected.
APPROVED
A motion was made to elect Brenda Flores as Chair and Kimberly Roberts as
Vice Chair.
Motion: Flores
Second: Esparza
Ayes: Burr, Esparza, Flores and Roberts
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
3B. PROPOSED FY2015 LIBRARY BUDGET
City Librarian Pfedderer presented the proposed FY 2015 Library Budget for the
Library Board's recommendation to City Council. Community Services Director
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 25, 2014 Southlake Library Board Meeting
Page 3 of 4
Tribble summarized the budget approval process and responded to questions.
The FY 2015 Library Budget includes a 5% increase ($5,000) to the Materials
Capital line which will bring the item to $100,000 for the purchase of books and
electronic materials.
APPROVED
A motion was made to recommend approval of the FY 2015 Library Budget to
City Council.
Motion: Burr
Second: Esparza
Ayes: Burr, Esparza, Flores and Roberts
Nays: None
Abstain: None
Vote: 4 -0
Motion Carried.
4. REPORTS
4A. LIBRARIAN'S REPORT
City Librarian Pfedderer reported on the success of the Summer Reading
Program and shared participation statistics. The addition of the online summer
reader program has increased adult and children participation significantly, and
teen participation to a lessor degree. Last year the Summer Reading Program
had overall 2,764 people participating. However this year's Program has seen
3,470 participants for the first month alone. Approximately 2,300 children are
participating and almost 1,000 adults, which represents about 300% growth.
Many positive comments have been received from parents regarding this year's
summer program. The other summer library programs are also doing very well.
4B. LIBRARY STATISTICS
City Librarian Pfedderer summarized the monthly Library statistic reports for
March, April and May that were provided in the meeting packets and responded
to questions regarding fluctuations in the reports. Changes have been made to
the format of the reports to simplify and refine the data provided.
5. DISCUSSION
5A. BOARD MEETING
City Librarian Pfedderer presented the following discussion items.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability • Commitment to Excellence ♦ Teamwork
Minutes of the June 25, 2014 Southlake Library Board Meeting
Page 4 of 4
1. NO MEETING IN JULY 2014 — A Library Board meeting will not be held in
July in accordance with the precedence set by City Council.
2. MAKING A QUORUM — A "majority," or four of the seven members of the
Board, must be present to constitute a quorum in order to conduct the
business of the Library Board. The importance of attendance may be
discussed at a future meeting.
6. PUBLIC FORUM — Chair Flores opened the public forum and asked for anyone
wishing to speak to come forward. There being no one wishing to speak, public
forum was closed.
7. ADJOURNMENT
The meeting was adjourned by Chair Flores at 6:38 p.m.
Attest:
J
Brenda Flores, Chair Cyrdthia Pfleddere
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork