Item 4CCITY OF
SOUTHLAKE
4C-1
MEMORANDUM
August 13, 2014
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Southlake Parks Development Corporation matching
funds request from Southlake Baseball Association for batting
cages for the 60/90 Field at Bicentennial Park
Action Requested: City Council approval of the Southlake Parks Development
Corporation (SPDC) Matching Funds request from the
Southlake Baseball Association (SBA) to contribute to the
construction and installation cost of two batting cages for the
60/90 Field in Bicentennial Park.
Background
Information: The Department of Community Services recently received a
request from SBA for a 100% match of a proposed $39,000
cash contribution toward the construction cost of right and
left field batting cages for the 60/90 field in Bicentennial
Park. Originally proposed for the field is a pitching warm up
area; however, SBA would like to upgrade the pitching area
to dual use batting cages/pitching warm up structures and
has offered to share the cost of that improvement. The total
construction cost for the two batting cages is estimated to be
approximately $78,000.
The construction of a 60/90 Field is included in the
Bicentennial Park Master Plan adopted by the City Council
on September 18, 2012, and within the 2030 Parks,
Recreation & Open Space/Community Facilities Master Plan
adopted by the City Council on March 19, 2013. The field is
being constructed as part of Phase II of the Bicentennial
Park redevelopment.
Staff has reviewed the project and concluded the request
meets the evaluation provisions provided above.
The Parks and Recreation Board and SPDC recommended
approval, (6-0-1) and (5-0) respectively, of the matching
funds request at their joint August 12, 2014 meeting.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — August 19, 2014
Page 2 of 3
4C - 2
Financial
Considerations: The SPDC Matching Funds Budget available balance is
$330,119. If the SPDC Matching Funds request from SBA to
contribute to the construction cost of the batting cages for
the 60/90 Field at Bicentennial Park in the amount of
$39,000 is granted, an unencumbered balance of
approximately $291,119 will remain in the Matching Funds
budget.
Recent requests approved for SPDC matching funds are:
• Miracle League of Southlake for $1,662 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (May 2014)
• 2012/13 Leadership Southlake Class for up to
$25,000 for signage at BJNCP (April 2013)
• Miracle League of Southlake for $10,250 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
• Miracle League of Southlake for $50,000 toward
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (September 2012)
Approval of the matching funds request will assist with
offsetting the capital construction costs of the batting cages
for the 60/90 Field. Additionally, construction of the batting
cages during the current construction will avoid additional
cost to the City should the batting cages be added at a future
date.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus areas of Quality Development and Partnerships and
Volunteerism and meets the Corporate Objectives to Provide
Attractive and Unique Spaces for Enjoyment of Personal
Interests, Promote Opportunities for Partnerships &
Volunteer Involvement, Invest to Provide & Maintain High
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager
Meeting Date — August 19, 2014
Page 3of3
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Quality Public Assets, and Collaborate with Select Partners
to Implement Service Solutions.
Citizen Input/
Board Review: The Southlake Baseball Association has authorized the
commitment of funds in the amount of $39,000 towards the
construction of the batting cages for the 60/90 Field in
Bicentennial Park.
Parks & Recreation Board recommended approval (6-0-1)
August 12, 2014
SPDC recommended approval (5-0) August 12, 2014
City Council to consider August 29, 2014
Legal Review: N/A
Alternatives: Alternatives may include the following:
■ Approval as presented
■ Approval with input as desired
■ Decision not to approve
Supporting
Documents:
■ SBA Matching Funds Request Application Form
■ Bicentennial Park Master Plan
Staff
Recommendation: City Council approval of the Southlake Parks Development
Corporation Matching Funds request from the Southlake
Baseball Association in the amount of $39,000 cash
contribution for construction cost of two dual use batting
cages/pitching warm up structures for the 60/90 Field in
Bicentennial Park.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Revised 03.08.12
4C - 4
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Project Name: Bicentennial Park 60/90 Field Batting Cages
Project Location: Bicentennial Park
Contact Person: Steve Post
organization: Southlake Baseball Association
Mailing Address:803 Parkcrest Court
City: South lake state: TX ZIP: 76092
Phone:817-797-5223 Cell:817-797-5223 Fax:
Additional Contact Person: Scott Smith Phone: 817-996-3653
Project Description:Add one batting cage to both the right field and
left field fence line on the new 60/90 field at BCP.
The batting cage would be a dual use pitching warm up
area and batting cage.
Project Justification: Currently this area is only going to be a pitching
warm up area. Upgrade the two pitching areas to dual use
batting cages/pitching warm up during the current
construction to save on additional costs
Proposed Start Date: -August 2014 Proposed Completion Date:July 2015
Projected Cost: $78000 Funds Requested: $39000
0
Check One: Standard Match 50 o OR In -Kind Match %Match Proposed:
Does the individual/organization currently have its portion of the requested funds match?Yes
If not, when does the individual/organization anticipate having its portion of the match? Immediately
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