2014-08-12 Parks Board MeetingCITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
Tuesday, August 12, 2014
7:45 p.m.
LOCATION: Department of Public Safety North Facility
Classroom #1
100 East Dove Road
Southlake, Texas 76092
REGULAR AGENDA:
1. Call to order
2. Consent
A. Approve minutes from the regular Parks and Recreation Board meeting
held June 9, 2014
B. Absence of Parks and Recreation Board members
3. Consider
A. Recommendation on Facilities Utilization Agreement with Southlake
Cricket Club
B. Recommendation on SPDC Matching Funds request from Southlake
Cricket Club to contribute to the construction cost of a cricket pitch at
Bob Jones Park
4. Public Forum
(This is the Public's opportunity to address the Park Board about non -agenda
items. During Public Forum, the Park Board will not discuss, consider or take
action on any items presented. The Park Board respectfully asks anyone
speaking during Public Forum to limit remarks to three minutes or less.)
5. Discussion
A. Construction Management Report
B. Election of Officers
6. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Parks and Recreation Board
Meeting Date —August 12, 2014
Page 2 of 2
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at
Town Hall, 1400 Main Street, Southlake, Texas, on Friday, August 8, 2014 by 6:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
`'%J1111118it"
UTH •eh��,/�r+rr
•
Lori Payne, TR ? s
City Secretary = = co,
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to
assist you.
City ofSouthlake Values:
Integrity 1 Innovation 1 Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
Z SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: AUGUST 12, 2014
LOCATION: DPS North Facility
100 East Dove Road, Classroom #1
Southlake, Texas
TIME: 7:45 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chairman Chad Patton and Board Members Mitch Hill, Jeff Medici, Lori Palmer, Frances
Scharli and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble, Assistant to the Director
Cassie Tucker and Recreation Superintendent Steve Moore
1. CALL TO ORDER
Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
8:50 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion. Chairman Wasserman read the consent agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 9, 2014 PARKS AND RECREATION
BOARD MEETING.
There were no corrections to the June 8, 2014 Park Board meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board considered the absences of Park Board members Lori Palmer and Chad
Patton from the June 9, 2014 meeting.
APPROVED
A motion was made to approve the Consent Agenda including approval of the minutes
of the June 9, 2014 Parks Board meeting and excusing the absences of Board
members Palmer and Patton.
Motion: Medici
Second: Scharli
Ayes: Medici, Scharli and Wasserman
Nays: None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 12, 2014 Parks Board Meeting
Page 2 of 4
Abstain: 4 (Mitch Hill and Paul Venesky not appointed; Lori Palmer and Chad
Patton absent from meeting)
Vote: 3 -0 -4
Motion Carried.
3. CONSIDER:
3A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CRICKET CLUB
Community Services Director Chris Tribble presented the terms and requirements of the
Facilities Utilization Agreement with Southlake Cricket Club for use of a section in Bob
Jones Park for cricket on Sundays for a one -year term (start date TBD upon completion
of the cricket pitch). Park Board discussed the item.
Mr. Parvez Malik, president of the Southlake Cricket Club, was present to respond to
questions from the Board.
APPROVED
A motion was made to recommend City Council approve the Facilities Utilization
Agreement with Southlake Cricket Club.
Motion: Medici
Second: Scharli
Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
3B. RECOMMENDATION ON SPDC MATCHING FUNDS REQUEST FROM SOUTHLAKE
CRICKET CLUB TO CONTRIBUTE TO THE CONSTRUCTION COST OF A CRICKET
PITCH AT BOB JONES PARK
Community Services Director Tribble presented the SPDC Matching Funds request
from Southlake Cricket Club to contribute matching funds in the amount of $6,916 (or up
to 50% of the total construction cost) for the construction of a cricket pitch at Bob Jones
Park. The total estimated cost of the cricket pitch is $13,832 and includes construction
of a concrete base and synthetic turf to match existing grade. The request meets the
criteria designated within the SPDC Matching Funds Policy. Park Board discussed the
item.
Mr. Parvez Malik, president of the Southlake Cricket Club, was present to respond to
questions from the Board.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the August 12, 2014 Parks Board Meeting
Page 3 of 4
APPROVED
A motion was made to recommend City Council approve the SPDC Matching Funds
request from Southlake Cricket Club in the amount of $6,916, or up to 50% of the total
construction cost, for the cricket pitch to be constructed at Bob Jones Park.
Motion: Patton
Second: Medici
Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
4. PUBLIC FORUM
Chairman Wasserman opened the public forum. There being no one to speak, public
forum was closed.
5. DISCUSSION:
5A. CONSTRUCTION MANAGEMENT REPORT
Director Tribble presented the monthly Construction Management Report and was
available to respond to questions from the Board.
5B. ELECTION OF OFFICERS
Director Tribble reviewed the duties of the chairman, vice chairman and secretary officer
positions for the Park Board. An agenda item will be placed on the September meeting
agenda to elect officers to serve a one -year term.
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 9:18 p.m.
Motion: Scharli
Second: Palmer
Ayes: Hill, Medici, Palmer, Patton, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7 -0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Minutes of the August 12, 2014 Parks Board Meeting
Page 4 of 4
Tina a erman, Chairman
Parks & Recreation Board
Chris Trib e, Director
Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary. Due to technical difficulty, a video
recording of this meeting was not captured.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork